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The project aims at supporting the Swiss disciplinary field of art design and music in implementing the swissuniversities Open Access Strategy and Action Plan 2021-2024, in collaboration with key stakeholders. The project contributes to alternative forms of publications by negotiating with institutional, national and international publishers in the fields of arts, design and music; it participates in international initiatives and it specifically contributes to DARIAH and DOAJ.

Project reports

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Summery of the project results

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Project objectives as planned Activities and deliverables as planned, with status Intermediary review (June 2023) Variations
Monitoring of research practices in the fields of ADM. √√ Collecting information from ADM educational institutions in Switzerland (expecting 20 case studies, with a selection of 10). Case studies (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Guidelines/Case_studies): collection of case studies from project partners, data processing, extrapolation of main issues and shared challenges in the fields of art, design and music, suggestion of solutions and best practices after consultation with lawyers (CCDigitalLaw and Noa Bacchetta), design of the guidelines and training programme based on data analysis from the case studies, upload of case studies on DARIAH SSH Open Marketplace (https://marketplace.sshopencloud.eu/).

Research Open Access in Art and Design Schools (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Open_science_among_schools_of_art_and_design): collection of data on the state of the art of open access in a sample of international art, design and music schools and universities, unoload of data on website.

+ Selection of 16 case studies analyzed (expected 10)

Publication of the case studies on Meta-wiki

Publication of the research on Meta-wiki

Further development of a case study during the GLAMHack 2024 in Luzern - Mapping Self-Organization in the Arts

Monitoring of the practices of publishers specialised in ADM in the field of Open Access.
  • √ Review of the publications on DOAJ (Directory of Open Access Journals)
  • √√ Networking with DARIAH (Digital Research Infrastructure for the Arts and Humanities).
 Research on Openness of journals in the fields of art design and music: collection of data on the state of the art of open access among journals in the fields of art design and music.

Networking with DARIAH. Active collaboration in the project with DARIAH-EU; SUPSI becomes member of DARIAH-CH and other schools of arts and design have been invited to join; active involvement of SUPSI and the OS-ADM team in the DARIAH-CH GLAM working group.

Publication of the researches and data on Meta-wiki.

Very strong and active collaboration with DARIAH-EU and DARIAH-CH

Providing guidelines to researchers on how to publish in Green and Gold Open Access and deal with common problems.
  • √ Guidelines responding to a selection of 10 case studies and to common problems such as the production of multimedia formats in Open Access, the reuse and distribution of artwork and of third parties content under copyright, not accessible in public domain and subject to a series of restrictions; copyright management; use of content under open licenses and release of content under open licenses.
  • √ Reviews of the local teams.
  • √√ 3 webinars
 Guidelines (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Guidelines/Open_Research_Work_Cycle): writing up of guidelines departing from the analysis of the case studies in cooperation with Dariah-EU and the lawyers.

Trainings and webinars (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Training/Webinars): organization of about 13 webinars in English related to Open Access in collaboration with Creative Commons International, DARIAH-CH, Wikidata and CCDigitalLaw; editing of the recording and upload on peertube and DARIAH-Campus (https://campus.dariah.eu/).

We produced three formats for the guidelines and we decided to finalize them by the end of the project.

+ We organized a design workshop at SUPSI to discuss and test the formats.

We anticipated the training and webinar program in 2022 (instead of 2023) to compensate the delay with the guidelines.

+ We organized 13 (expected 9).

Including Open Science (i.e. copyright management, open licenses, multimedia formats, reviewing processes) within students’ curricula √√ 3 schools involved in the project organize workshops/seminars/courses related to Open Science for their students. Training programme in the schools involved in the project (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Training/Local_training):  in person and online training around topics related to Open Access organized by partner universities.

* HES-SO, Haute École Spécialisée de Suisse Occidentale (ECAL, EDHEA, HEAD)

* HKB, Hochschule der Künste Bern

* SUPSI: targeting the community of researchers, teachers, students, librarians and admin people at SUPSI.

* ZHDK, Zürcher Hochschule der Künste

+ Involvement of more than 3 schools in organizing a training programme
Implementing Open Access among institutional publications. √ 70% of institutional publications Open Access. Activities planned for 2024

Institutional publications:

Collection of data related to institutional publications produced in the institutions involved in the project.

Synergy with the GOAL project.

Release of institutional publications in Open Access: magazine Artichoke (SUPSI, DACD).

Case studies of SUPSI institutional publications and support in implementing open access: Artichoke, Iride and Didattica della matematica. Dalla ricerca alle pratiche d'aula.

We started working on data and contacts in 2023, instead of 2024.
Negotiating Open Access with publishers (Green and Gold Road) at a national and international level.
  • √ 3 specialized publishers in art and design with publications in German, French and Italian in Open Access.
  • √√ 3 international publications in art and design in Open Access.
 Negotiation with publishers: collection of data on the state of the art of open access from academic journals and publishers in the disciplinary fields of art, design and music, sharing data with the GOAL research team and discussing a possible common negotiation strategy with publishers in the art, design and music sectors.
  • Case studies and recorded interview with the 3 publishers: Edizioni Casagrande (Italian), MētisPresses (French), Triest Verlag (German)
  • Case studies with 5 international journals
 We started working on data and contacts in 2023, instead of 2024.
Guaranteeing the viability of the project once the funding from the OS programme stops √ All Swiss schools of art and design are involved in the project.
  • Positive feedback from the schools of arts and design involved in the project.
  • Training organised in each school.
Communication and dissemination Dissemination: participation in the study day organized by Dariah-CH (20.10.2022, USI, Mendrisio) with the presentation of a poster, collaboration with OpenGLAM CH in sponsoring and logistical support for the organization of the Hackathon-GLAMHACK 2022 at SUPSI, collaboration and logistical support for the organization of the Hackathon-GLAMHACK 2023 at MEG - Musée d'ethnographie de Genève.
Recommendations of the reviewers Implementation of the recommendations
Approval conditional on the requirement to advocate not just for Open Access options provided by publishers (“gold OA”/”green OA”), but also for alternative/innovative business models (for example “platinum”/”diamond”).
It should be made clearer that all material produced (whether guides, case studies, recordings, training and educational material, or publications) will/can be provided under FAIR conditions at the end of the project to the best extent possible. Providing material openly on “institutional websites” is not enough for achieving FAIRness.
Governance of the project could be reinforced with a steering committee to include external expertise who can play the role of “critical friend” but also be an escalation route for any conflicts (members could be drawn for example from those who have provided letters of support).
Risk analysis did not include any risks caused by unforeseen delay to the project, and how those would be remediated, or activities re-prioritised.
Activities Centralised service (project team) Local services (local teams)
Coordination - Production of the reports

- Administrative management of the project

- Communication within the project, regular meetings

- Active involvement of the Swiss schools of ADM

- Definition of a local team

- Review of the reports

Guidelines - Documentation about research practices in the field of ADM

- Analysis of a selection of case studies produced with the support of legal advice (selection of 10 case studies)

- Production of guidelines

- Editing and publication of the guidelines

- Identifying relevant case studies and best practices (expected 20)

- Reviewing of the guidelines

Training - Production of 3 webinars

- Training and coaching to trainers

- Participating in training

- Training and coaching to researchers

- 3 schools involved in the project organize workshops/seminars/courses related to Open Science for their students.

National publishers - Support and coaching - Relationships with 3 national specialised publishers in the field of ADM

- Implementation of OA on institutional publications (70%)

International publishers - Documentation about practices of publishers specialised in ADM in the field of Open Access

- Networking with international publishers in the field of ADM to support 5 publications in Open Access

- Relationships with DOAJ

- Suggesting publication
Communication and dissemination - Communication and dissemination of the project guidelines and tools at a national and international level

- Institutional website with guidelines, recorded webinars and other documents (June 2023)

- Communication and dissemination of the project guidelines and tools within the institution and among researchers and students

Presentations of the project

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Date Title Convenor-s Format Language Target audience Recording Slides OSF DOI
October 17, 2023 OS-ADM Open Science for Arts Design and Music in OA Panel on Insights and Learnings Based on the Intermediary Re- views: Projects OA Calls 211, 212 and 221 Iolanda Pensa 5' minutes pitch English Reviewers, swissuniversity and other grantees n/a
https://osf.io/jgbu9/ https://doi.org/10.5281/zenodo.10013166

Preparatory work for the guidelines

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Documentation

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