Open Science for Arts, Design and Music/Report
| OS-ADM | Training | Guidelines | Case studies | Publishers | Project | Reports | DMP | Credits |
The project aims at supporting the Swiss disciplinary field of art design and music in implementing the swissuniversities Open Access Strategy and Action Plan 2021-2024, in collaboration with key stakeholders. The project contributes to alternative forms of publications by negotiating with institutional, national and international publishers in the fields of arts, design and music; it participates in international initiatives and it specifically contributes to DARIAH and DOAJ.
Summery of the project results
[edit]| Project objectives as planned | Activities and deliverables as planned, with status | Final report (January 2025) | Variations |
|---|---|---|---|
| Monitoring of research practices in the fields of ADM. |
|
Case studies (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Guidelines/Case_studies): collection of case studies from project partners, data processing, extrapolation of main issues and shared challenges in the fields of art, design and music, suggestion of solutions and best practices after consultation with lawyers (CCDigitalLaw and Noa Bacchetta), design of the guidelines and training programme based on data analysis from the case studies, upload of case studies on DARIAH SSH Open Marketplace (https://marketplace.sshopencloud.eu/).
Research Open Access in Art and Design Schools (Open science among schools of art and design): collection of data on the state of the art of open access in a sample of international art, design and music schools and universities, unoload of data on website. |
+ Selection of 16 case studies analyzed (expected 10)
+ Publication of the case studies on Meta-wiki; updates of the case studies. + Further development of a case study during the GLAMHack 2024 in Luzern - Mapping Self-Organization in the Arts |
| Monitoring of the practices of publishers specialised in ADM in the field of Open Access. |
|
Research on Openness of journals in the fields of art design and music: collection of data on the state of the art of open access among journals in the fields of art design and music.
Networking with DARIAH. Active collaboration in the project with DARIAH-EU; SUPSI becomes member of DARIAH-CH and other schools of arts and design have been invited to join; active involvement of SUPSI and the OS-ADM team in the DARIAH-CH GLAM working group. |
+ Publication of the researches and data on Meta-wiki.
+ Very strong and active collaboration with DARIAH-EU and DARIAH-CH |
| Providing guidelines to researchers on how to publish in Green and Gold Open Access and deal with common problems. |
|
Guidelines (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Guidelines/Open_Research_Work_Cycle): writing up of guidelines departing from the analysis of the case studies in cooperation with Dariah-EU and the lawyers. Finalisation, review with an international team, graphic design and publication of the guidelines “Open Science for Arts, Design and Music: Guidelines for Researchers, Librarians and Practitioners in the Humanities”. The guidelines are presented at a number of online events. They are released under CC0, available online on the project’s wikimedia page and on Zenodo (with DOI). An editable version of the guidelines is available in the wikimedia page: https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Guidelines. Visual materials designed for the PDF version of the guidelines is available on Wikimedia Commons.
Training and webinars (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Training/Webinars): organization of about 19 webinars in English related to Open Access in collaboration with Creative Commons International, DARIAH-CH, Wikidata and CCDigitalLaw; also 6 recorded webinars in Italian are available online; We co-organised with the project GOAL - Unlocking the green open access potential and conversation with the Swiss National Science Foundation (SNSF): Conversation with the SNSF with Tobias Philipp and Regula Graf, interview co-organised by the project OS-ADM and GOAL, 2024. Editing of the recordings and upload on peertube and DARIAH-Campus (https://campus.dariah.eu/). Recordings and slides were also uploaded on OSF (https://osf.io/fxuej/). |
+ We produced three formats for the guidelines and we decided to finalize them by the end of the project.
+ We organized a design workshop at SUPSI to discuss and test the formats. We anticipated the training and webinar program in 2022 (instead of 2023) to compensate the delay with the guidelines. The training actually become a very important tool to engage experts in producing content and provide us relevant information for the guidelines. + We organized 25 webinars (recorded trainings) (expected 3). Please see also the full list of training including training not recorded. |
| Including Open Science (i.e. copyright management, open licenses, multimedia formats, reviewing processes) within students’ curricula |
|
Training programme in the schools involved in the project (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Training/Local_training): in person and online training around topics related to Open Access organized by partner universities.
|
+ Involvement of all 8 schools in organizing a training programme |
| Implementing Open Access among institutional publications. |
|
Institutional publications:
Collection of data related to institutional publications produced in the institutions involved in the project. Synergy with the GOAL project. Release of institutional publications in Open Access: magazine Artichoke (SUPSI, DACD). Case studies of SUPSI institutional publications and support in implementing open access: Artichoke, Iride and Didattica della matematica. Dalla ricerca alle pratiche d'aula. We adopted a case study approach to report on the negotiation with institutional publications; the University of Applied Sciences and Arts of Southern Switzerland (SUPSI) is used as a case study to look into different types of institutional publications and explore the challenges they might face when opening their content. |
We started working on data and contacts in 2023, instead of 2024. |
| Negotiating Open Access with publishers (Green and Gold Road) at a national and international level. |
|
Negotiation with publishers: collection of data on the state of the art of open access from academic journals and publishers in the disciplinary fields of art, design and music, sharing data with the GOAL research team and discussing a possible common negotiation strategy with publishers in the art, design and music sectors.
|
We started working on data and contacts in 2023, instead of 2024. |
| Guaranteeing the viability of the project once the funding from the OS programme stops | √ All Swiss schools of art and design are involved in the project. |
|
+ We are currently working on new projects and collaborations |
| Communication and dissemination |
|
Funding and logistical support for the organization of and participation in the Hackathon-GLAMHACK 2023 at ZHB Luzern. Presentation of the project and guidelines at a series of online and in-person events. Upload of the research output to different online platforms: OSF, Zenodo, DARIAH Workplace. We furthered our collaboration with DARIAH-CH and contributed to the launch of a new working group devoted to GLAMs: https://www.dariah.ch/glam. |
+ Very large number of presentations and collaborations.
+ Synergy with the Wikimedia projects and existing platforms |
| Coordination |
|
|
+ Very positive and precious collaboration with partners, advisory board and other institutions involved. The project also allowed us to establish and reinforce partnerships also for the future. |
Implementation of the recommendations of the reviewers
[edit]| Recommendations of the reviewers | Implementation of the recommendations |
|---|---|
| √ Approval conditional on the requirement to advocate not just for Open Access options provided by publishers (“gold OA”/”green OA”), but also for alternative/innovative business models (for example “platinum”/”diamond”). | Alternative/innovative business models have been included in the guidelines.
A specific training has been organised addressing the challenges of experimental and multimedia publications: (Un)limited Options – Open Access and multimedia publications, by Friederike Kramer, Universität der Künste Berlin, 2024. The implementation of diamond open access have been recommended and supported among institutional and international journals. |
| √ It should be made clearer that all material produced (whether guides, case studies, recordings, training and educational material, or publications) will/can be provided under FAIR conditions at the end of the project to the best extent possible. Providing material openly on “institutional websites” is not enough for achieving FAIRness. | The data management plan of OS-ADM presents all the research outputs and their compliance with the FAIR principles (open permanent storage in selected repositories, metadata, open licenses, DOI, open formats, standards and versions, methods, open review, open tools, risks and mitigation plan and interoperability and community management with open online collaborative platforms to support citizen science, community science, open collaboration and reuse). |
| √ Governance of the project could be reinforced with a steering committee to include external expertise who can play the role of “critical friend” but also be an escalation route for any conflicts (members could be drawn for example from those who have provided letters of support). | An advisory board was established at the beginning of the project, with regular yearly meetings to review the project's progress and outputs. The advisory board was also involved the in the review of the guidelines.
Advisory Board members:
A team of additional reviewers has been involved in reviewing the guidelines. Full credits are available on the website and included in the guidelines. |
| √ Risk analysis did not include any risks caused by unforeseen delay to the project, and how those would be remediated, or activities re-prioritised. | Although the risk analysis didn't include an unforeseen delay in the project, the project faced it and achieved all its objectives. Next time we will definitely include this risk in the risk analysis :)
The project immediately faced a delay caused by the absence of the project lead for 9 months for health reasons; the absence was managed by reinforcing the collaboration with DARIAH-EU (having a specific expertise in open science) and with the cooperation of SUPSI staff. Another member of the team was absent for 4 months; her absence was planned and managed by involving another collaborator. The guidelines were intended to be produced and published in the first year, but we worked on three different formats of the guidelines, and we finalised them at the end of the project; this approach allowed us to produce a convincing result without a negative impact on the project calendar and objectives. |
Reports and History of the project
[edit]Improve Open Science for Arts, Design and Music/Calendar
Training programme
[edit]- Open Science Webinars for arts, design and music in English
- Training on Open Science at SUPSI (in Italian)
Calendar of the project
[edit]2021 Preparation of the project
[edit]
Done Project design- Done Definition of the schools involved and the local teams
- Done Meetings to present the proposal
- Done Involvement of partners and stakeholders
- Done Informing networks about the project
- Done All project partners sign the project
2022 Focus on the Production of the Guidelines
[edit]
Done SUPSI signs the contract with swissuniversities
| Due date | Title | Type of action | Actions needed from the Local Teams | Centralised team |
|---|---|---|---|---|
| February 2, 2022 | Kick-off meeting online | Meeting | Kick-off meeting online | |
| By February 11, 2022 | Data and plan |
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| By March 15, 2022 | Essays | Local teams submit the description of case studies and major problems and needs on a template provided | ||
| By March 30, 2022 | (Meetings) | Individual meetings to clarify issues about case studies’ problems and needs | ||
| By June 22, 2022 | Review | Local teams submit the review of the structure of the guidelines. The structure includes the list of issues addressed and the selection of case studies. | The centralised team involves experts and consultants to address the problems and the case studies selected for the guidelines | |
| By June 22, 2022 | Data and plan |
|
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| June 22, 2022 | Online meeting with the partners | Meeting | Local teams participate in project meeting online about:
|
The structure of the guidelines is sent to the Steering Commiteee |
| June 30, 2022 | Online meeting with the advisory board | Meeting | ||
| By July 18, 2022 | Report | Local teams receive the interim report with the proposal of webinars for 2023 | ||
| September 29, 2022 | Design workshop at SUPSI in Mendrisio | Meeting | Design workshop at SUPSI in Mendrisio | |
| By September 30, 2022 | Review | Local teams review the first draft of the guidelines | The centralised team makes the final editing and review of the guidelines | |
| By October 28, 2022 | Local teams receive the final version of the guidelines | The guidelines are sent to the Steering Commiteee | ||
| October 24-30, 2022 | Communication/ dissemination/ training | Open Access week: organization of local events | ||
| November 3, 2022 | Meeting with the partners at SUPSI in Mendrisio | Meeting | Local teams participate in project meeting at SUPSI in Mendrisio, Ticino | |
| Workshops with Erzsébet Tóth-Czifra, DARIAH-EUU | Training | Workshop about “Information systems for Arts and Humanities scholars: Tips and tricks to open a bigger window on arts research than what the print publication culture allows”, by Erzsébet Tóth-Czifra, DARIAH-EU | ||
| Workshop with Suzanna Marazza | Training | |||
| 3 Webinars with Noa Bacchetta, Brigitte Vézina and Günther Giovannoni | Training |
|
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| November 3-4-5, 2022 | GLAMHack the Swiss Open Cultural Data Hackathon at SUPSI in Mendrisio | Communication/ dissemination/ training | GLAMHack the Swiss Open Cultural Data Hackathon at SUPSI in Mendrisio, Ticino - Local teams can participate in the event with workshops related to open data in the fields of arts, design and music | |
| November 16, 2022 | Online meeting with the partners | Meeting | Local teams participate in project meeting in preparation for the annual report | Centralised team offers clarification and support to local team |
| December 5, 2022 | Online meeting with the advisory board | Meeting | ||
| By December 15, 2022 | Report | Local teams submit the annual report of activities and expenses (cash and in-kind) |
- Done Documentation about research practices in the field of ADM
- Done Communication is focussed on the project partners and stakeholders.
2023 Focus on the Training
[edit]| Due date | Title | Type of action | Actions needed from the Local Teams | Centralised team |
| February 1, 2023 | Online meeting with the partners | Meeting | Local teams participate in project meeting to validate annual report | Centralised team presents annual report |
| February 8, 2023 | Webinar Creative Commons and Open Science for Arts, Design and Music: Session 1 | Attending training | Participation in the webinar organised by the centralised team | |
| February 15, 2023 | Webinar CCDigitalLaw: Copyright in Switzerland | Attending training | Participation in the webinar organised by the centralised team | |
| March 8, 2023 | Webinar Creative Commons and Open Science for Arts, Design and Music: Session 2 | Attending training | Participation in the webinar organised by the centralised team | |
| April, 2023 | Organising training | Each school organizes a training for researchers/teachers/collaborators with the support of the centralized team. Local teams can also include in their training the Creative Common Certificate program, addressing Educators & Academic librarians. https://certificates.creativecommons.org | ||
| April 5, 2023 | Webinar Creative Commons and Open Science for Arts, Design and Music: Session 3 | Attending training | Participation in the webinar organised by the centralised team | |
| April 19, 2023 | Webinar: A conversation with ProLitteris | Attending training | Participation in the webinar organised by the centralised team | |
| April 26, 2023 | Webinar: Introduction to DARIAH/DARIAH-CH | Attending training | Participation in the webinar organised by the centralised team | |
| May 3, 2023 | Webinar: Wikidata for Arts and Humanities | Attending training | Participation in the webinar organised by the centralised team | |
| May 31, 2023 | Webinar: Introduction to Data Management Plan: Specifics of Data in the Arts and Humanities | Participation in the webinar organised by the centralised team | ||
| June 7, 2023 | Online meeting with the partners | Meeting | Local teams participate in project meeting and provide feedback on training programme | Centralised team presents results of training programme |
| June 26, 2023 | Webinar: Open Access to cultural heritage: Ethical issues | Participation in the webinar organised by the centralised team | ||
| September 13, 2023 | Webinar: Local Contexts: Supporting Indigenous Data Sovereignty and Cultural Authority in Collections and Data | Participation in the webinar organised by the centralised team | ||
| By October 2023 | Organising training | Each school organize workshops/course/seminars for their students to include Open Science within students’ curricula. | ||
| By October 2023 | Networking | Negotiation with the identified national publishers and journals | ||
| October 2023 | Communication/ dissemination/ training | Open Access Week: organization of local events | ||
| November 15, 2023 | Online meeting with the partners | Meeting | Local teams participate in project meeting in preparation for the annual report | Centralised team offers clarification and support to local team |
| December 4, 2023 | Online meeting with the advisory board | Meeting | ||
| December 13, 2023 | Webinar: Open Design: the updatable life of physical artifacts | Participation in the webinar organised by the centralised team | ||
| January 31, 2023 | Report | Local teams submit the annual report of activities and expenses (cash and in-kind) |
- Done Annual report (Jan 2023), intermediate report 2023
- Done 2 meetings
- Done Production of 3 webinars
- Done Training and coaching to trainers
- Done Training and coaching to researchers
- Done 3 schools involved in the project organize workshops/seminars/courses related to Open Science for their students.
- Done Communication is focussed on the project partners and stakeholders.
- Done Institutional website with guidelines, recorded webinars and other documents (June 2023)
2024 Focus on the National and International Publishers
[edit]- Done Annual report (Jan 2024), interim report
- Done 2 meetings
- Done Relationships with 3 national specialised publishers in the field of ADM
- Done Implementation of OA on institutional publications (70%)
- Done Documentation about practices of publishers specialised in ADM in the field of Open Access
- Done Networking with international publishers in the field of ADM to support 5 in Open Access. Relationships with DOAJ
- Done Public presentation of the project results with invitation to journals and publishers (May-June 2024)
- Done Public presentation of the project results and publishers involved (Oct 2024)
- Done Communication and dissemination of the project guidelines and tools at a national and international level, within the institution and among researchers and students
- Done Communication involves publishers (international and national), and it focusses on disseminating the project results
- Final report (Dec 2024)
| Due date | Title | Type of action | Actions needed from the Local Teams | Centralised team |
| January 2024 | Data and plan | Local teams suggest further relevant international publishers and publications in the field of ADM to the centralized team | ||
| 18 January 2024 | Webinar: OS-ADM and GOAL in conversation with the SNSF | Attending training | Participation in the webinar organised by the centralised team | |
| 19 January 2024 | Webinar: (Un)limited Options – Open Access and multimedia publications | Attending training | Participation in the webinar organised by the centralised team | |
| 23 January 2024 | Webinar: OS-ADM in conversation with Edizioni Casagrande | Attending training | Participation in the webinar organised by the centralised team | |
| 24 January 2024 | Webinar: OS-ADM in conversation with Mētis Presses | Attending training | Participation in the webinar organised by the centralised team | |
| 25 January 2024 | Webinar: OS-ADM in conversation with Triest Verlag | Attending training | Participation in the webinar organised by the centralised team | |
| January 31, 2023 | Report | Local teams submit the annual report of activities and expenses (cash and in-kind) | ||
| 6-7 September 2024 | 10th edition of the Swiss Open Cultural Data Hackathon | Support and attending | Local team supports and contributes to the GLAMhack24 in Lucerne | |
| By October 2024 | Contacts | Local teams negotiate with national publishers Green/Gold/Diamond OA options, with the support of the centralized team | ||
| By October 2024 | Release | Local teams publish institutional publications «open by default» (project websites, reports, documents, journals, magazines, books, audio and video recordings, multimedia material). | ||
| October 22, 2024 | "Multimedia content and third-party rights: The beauty and complexity of open science in art, design and music", presentation at ZhDK Open Access Week 2024 | Communication/ dissemination/ training | Open Access Week: organization of local events | |
| November 20, 2024 | Online meeting with the partners | Meeting | Local teams participate in project meeting in preparation for the annual report | Centralised team offers clarification and support to local team |
| December 2, 2024 | Online meeting with the advisory board | Meeting | ||
| December 11, 2024 | Guidelines for open science in arts, design and music: Roundtable | Meeting | Participation in the round table | Organisation, communication and delivery |
| December 15, 2024 | Report | Local teams submit the annual report of activities and expenses (cash and in-kind) |
2025 Follow up
[edit]
Doing... Folow up activities:
- presentation of the guidelines
- follow up project on alternative forms of publication - currently working with a research team to apply for a swissuniversity grant related to alternative forms of publication.
- follow up project on open data and GLAMs - currently collaborating with DARIAH-CH GLAM working group about this topic.
- Doing... Maintenance of the website - For sustainability reasons, the website is on Meta-Wiki and archived on OSF.
- Done Collecting requests for a review of the guidelines. The guidelines have been reviewed by a team of experts and furthermore reviewed by invited guests at the presentation (DARIAH-EU open science and Wikimedia Foundaiton)
Improve Open Science for Arts, Design and Music/Report/Report 2022
General information
[edit]- Title and acronym (short title) of the project: Open Science for Arts, Design and Music – OS-ADM
- Start date project: 01.01.2022
- End date project: 31.12.2024
- First & last name Project management: Dr. Iolanda Pensa
- Institution Project management: SUPSI Scuola universitaria professionale della Svizzera italiana
- E-Mail Project management: Iolanda.Pensa@supsi.ch
- Total federal contribution requested: 348’460.00 CHF
- Total project costs: 798.460 CHF
- Report for the period: 01.01.2022 – 31.12.2022
Report 2022
[edit]Recap of the activities carried out in 2022
[edit]The activities (completed and ongoing) carried out in 2022 are the following:
- case studies (completed): collection of case studies from project partners, data processing, extrapolation of main issues and shared challenges in the fields of art, design and music, suggestion of solutions and best practices after consultation with lawyers (CCDigitalLaw and Noa Bacchetta).
- guidelines (ongoing): drafting of content departing from the analysis of the case studies in cooperation with Dariah-EU and the lawyers, structuring of the information architecture in collaboration with the graphic designers, presentation of the draft to the project partners and the advisory board.
- research (completed): collection of data on the state of the art of open access in a sample of international art, design and music schools and universities.
- dissemination (ongoing): participation in the study day organised by Dariah-CH (20.10.2022, USI, Mendrisio) with the presentation of a poster, sponsoring and logistical support for the organisation of the Hackathon-GLAMHACK 2022 at SUPSI.
- website (ongoing): design of the research project website and content updating.
- training (ongoing): organisation of 3 training events on the occasion of the Hackathon-GLAMHACK 2022, planning of 5 webinars in English for spring 2023 and 3 webinars for autumn 2023/winter 2024 in collaboration with various external partners such as CCDigitalLaw, Creative Commons International, ProLitteris and OpenAIRE, planning of 5 training events aimed at the community of researchers, teachers, librarians, students and SUPSI administrators.
- network (completed): creation and development of a national and international network of consultants (Dariah-EU and Dariah-CH, Creative Commons, Swiss OpenGLAM) and projects partners (GOAL www.opengoal.ch/).
- publishers (ongoing): collection of data on the state of the art of open access from academic journals and publishers in the disciplinary fields of art, design and music, selection of case studies and potential interlocutors for the negotiation process to be carried out in the last year of the project (2024), sharing data with the GOAL research team and discussing a possible common negotiation strategy with publishers in the art, design and music sectors.
Changes from the original proposal
[edit]The calendar presented in the original application has undergone minimal modifications that lead to a delay in the delivery of the guidelines (foreseen according to the initial plan in December 2022 and postponed to 2023). The delay in the publication of the guidelines to 2023 was however compensated by the early organisation of the activities planned for 2023 (training) and 2024 (publishers). In particular, 3 training events have already taken place on the occasion of the Hackathon-GLAMHACK 2022 and most of the activities to be carried out next year have been programmed in detail. Overall, the project has not undergone any substantial changes that could jeopardise its actual success.
General remarks
[edit]We would like to highlight the setting up and development of an international network, in particular:
- the partnership with Dariah-EU has led to the co-application to Chist-ERA funds with the submission of a research project in co-participation with IBL PAN (Institute of Literary Research of the Polish Academy of Sciences / Centre for Digital Humanities, Poland) and CNRS (Laboratory of Supramolecular and Macromolecular Photophysics and Photochemistry, France) entitled "SHARE CH Data - Sustainable Workflows for Turning Cultural Heritage Data Into Open Research Data" which (if the application is successful) is planned to start in 2024 for a duration of two years.
- we are developing further the collaboration with OpenGLAM CH that was initiated on the occasion of the Hackathon-GLAMHACK 2022; the partnership should lead to an involvement of the project in the Hackathon-GLAMHACK 2023 at the MEG - Musée d'ethnographie de Genève in the form of a series of training events around ethical issues such as decolonisation and cultural appropriation in the context of open access.
Improve Open Science for Arts, Design and Music/Report/Intermediate report 2023
General information
[edit]- Title and acronym (short title) of the project: Open Science for Arts, Design and Music – OS-ADM
- Start date project: 01.01.2022
- End date project: 31.12.2024
- First & last name Project management: Dr. Iolanda Pensa
- Institution Project management: SUPSI Scuola universitaria professionale della Svizzera italiana
- E-Mail Project management: Iolanda.Pensa@supsi.ch
- Total federal contribution requested: 348’460.00 CHF
- Total project costs: 798.460 CHF
Intermediary review 2023
[edit]Overview
[edit]Based on the project objectives, give a brief account of the activities and the achievement of objectives over the entire duration of the project.
[edit]In order to support the implementation of swissuniversities Open Access action plan 2021–2024, the OS-ADM research project produces guidelines and training, and negotiates with national and international publishers in the disciplinary fields of arts, design and music.
The project is implementing the activities as planned, with minor variations and better results than expected.
| Project objectives as planned | Activities and deliverables as planned, with status | Intermediary review (June 2023) | Variations |
|---|---|---|---|
| Monitoring of research practices in the fields of ADM. | Ongoing - Guidelines | Case studies (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Guidelines/Case_studies): collection of case studies from project partners, data processing, extrapolation of main issues and shared challenges in the fields of art, design and music, suggestion of solutions and best practices after consultation with lawyers (CCDigitalLaw and Noa Bacchetta), design of the guidelines and training programme based on data analysis from the case studies, upload of case studies on DARIAH SSH Open Marketplace (https://marketplace.sshopencloud.eu/).
Research Open Access in Art and Design Schools (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Open_science_among_schools_of_art_and_design): collection of data on the state of the art of open access in a sample of international art, design and music schools and universities, unoload of data on website. |
+ Selection of 16 case studies analyzed (expected 10)
Publication of the case studies on Meta-wiki Publication of the research on Meta-wiki |
| Monitoring of the practices of publishers specialised in ADM in the field of Open Access. | Research on Openness of journals in the fields of art design and music (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Journals_and_publishers): collection of data on the state of the art of open access among journals in the fields of art design and music. | Publication of the research on Meta-wiki | |
| Providing guidelines to researchers on how to publish in Green and Gold Open Access and deal with common problems. | Ongoing - Guidelines
√ 6 trainings for researchers (March-April 2023, October 2023) √ 3 webinars (March-April 2023, October 2023) |
Guidelines (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Guidelines/Open_Research_Work_Cycle): writing up of guidelines departing from the analysis of the case studies in cooperation with Dariah-EU and the lawyers.
Trainings and webinars (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Training/Webinars): organization of about 13 webinars in English related to Open Access in collaboration with Creative Commons International, DARIAH-CH, Wikidata and CCDigitalLaw; editing of the recording and upload on peertube and DARIAH-Campus (https://campus.dariah.eu/). |
We produced two formats for the guidelines and we decided to finalize them by the end of the project.
+ We organized a design workshop at SUPSI to discuss and test the formats. We anticipated the training and webinar program in 2022 (instead of 2023) to compensate the delay with the guidelines. + We organized 13 (expected 9). |
| Including Open Science (i.e. copyright management, open licenses, multimedia formats, reviewing processes) within students’ curricula | √ 3 schools involved in the project organize workshops/seminars/courses related to Open Science for their students (March-April 2023, October 2023) | Training programme in the schools involved in the project (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Training/Local_training): in person and online training around topics related to Open Access organized by partner universities.
* HES-SO, Haute École Spécialisée de Suisse Occidentale (ECAL, EDHEA, HEAD) * HKB, Hochschule der Künste Bern * SUPSI: targeting the community of researchers, teachers, students, librarians and admin people at SUPSI. * ZHDK, Zürcher Hochschule der Künste |
+ Involvement of more than 3 schools in organizing a training programme |
| Implementing Open Access among institutional publications. | - 70% of institutional publications in Green or Gold Open Access (June 2024) | Activities planned for 2024
Institutional publications: Collection of data related to institutional publications produced in the institutions involved in the project. Synergy with the GOAL project. Release of institutional publications in Open Access: magazine Artichoke (SUPSI, DACD). |
We started working on data and contacts in 2023, instead of 2024. |
| Negotiating Open Access with publishers (Green and Gold Road) at a national and international level. | - 3 international journals in Green or Gold Open Access (June 2024)
- 3 national publishers in Green or Gold Open Access options (June 2024) |
Activities planned for 2024
Negotiation with publishers: collection of data on the state of the art of open access from academic journals and publishers in the disciplinary fields of art, design and music, sharing data with the GOAL research team and discussing a possible common negotiation strategy with publishers in the art, design and music sectors. |
We started working on data and contacts in 2023, instead of 2024. |
| Guaranteeing the viability of the project once the funding from the OS programme stops | Ongoing - Project structured in centralised services (2022-2024) and local services (meant to continue after the end of the project)
Ongoing - Training and coaching of local teams. Involvement of Swiss networks for the follow up of the project |
The activities are implemented as planned. | |
| Communication and dissemination | Dissemination: participation in the study day organized by Dariah-CH (20.10.2022, USI, Mendrisio) with the presentation of a poster, collaboration with OpenGLAM CH in sponsoring and logistical support for the organization of the Hackathon-GLAMHACK 2022 at SUPSI, collaboration and logistical support for the organization of the Hackathon-GLAMHACK 2023 at MEG - Musée d'ethnographie de Genève. |
Pertinence
[edit]How do you assess the capacity to achieve the objectives set by the project? To what extent do the objectives set need to be modified or adapted?
[edit]In the project we identified a series of indicators and verification measures to assess the capacity to achieve the objectives set by the project. We are implementing the project by considering those indicators. We do not expect to modify the objectives.
| Project objectives as planned | Project indicators as planned, with status | Variations |
|---|---|---|
| Monitoring of research practices in the field of ADM. | √ Collecting information from ADM educational institutions in Switzerland (expecting 20 case studies, with a selection of 10). | |
| Monitoring of the practices of publishers specialised in ADM in the field of Open Access. | √ Review of the publications on DOAJ (Directory of Open Access Journals)
√ Networking with DARIAH (Digital Research Infrastructure for the Arts and Humanities). |
|
| Providing guidelines to researchers on how to publish in Green and Gold Open Access and deal with common problems. | Ongoing - Guidelines responding to a selection of 10 case studies and to common problems such as the production of multimedia formats in Open Access, the reuse and distribution of artwork and of third parties content under copyright, not accessible in public domain and subject to a series of restrictions; copyright management; use of content under open licenses and release of content under open licenses.
√ Reviews of the local teams. √ 3 webinars |
The guidelines are not finalized and they will be finalized by the end of the project.
The local teams are regularly involved in reviewing the project + 13 trainings and webinars |
| Including Open Science (i.e. copyright management, open licenses, multimedia formats, reviewing processes) within students’ curricula | √ 3 schools involved in the project organize workshops/seminars/courses related to Open Science for their students. | + All schools have been involved in local trainings |
| Implementing Open Access among institutional publications. | Planned - 70% of institutional publications Open Access. | |
| Negotiating Open Access with publishers (Green and Gold Road) at a national and international level. | Planned - 3 specialized publishers in art and design with publications in German, French and Italian in Open Access.
To be implemented - 3 international publications in art and design in Open Access. |
|
| Guaranteeing the viability of the project once the funding from the OS programme stops | √ All Swiss schools of art and design are involved in the project. |
Which steps should be undertaken between your project and other initiatives/ projects to avoid unnecessary duplication of effort and/or to stimulate synergies?
[edit]To avoid unnecessary duplication of effort and to stimulate synergies the project has created national and international collaborations with institutions, networks and projects working in the fields of arts and humanities, open data and green open access. Please refer below to the current collaborations.
To facilitate interoperability and reuse, we publish all our documentation in CC BY 4.0 with the double license CC BY-SA 4.0 and we produce data under CC0.
Resource Mobilisation
[edit]Are adaptations needed in the workplan or the governance in order to achieve the objectives? If so, which ones and for what reasons?
[edit]The calendar presented in the original application has undergone minimal modifications that lead to a delay in the delivery of the guidelines (foreseen according to the initial plan in December 2022 and postponed to 2023). The delay in the publication of the guidelines is however compensated by the early organization of the activities planned for 2023 (training) and 2024 (publishers).
Are there new risks to consider, or risks to adapt in the pursuit of the project?
[edit]The project coordinator will be absent from June to October 2023. Strategies adopted to avoid the risk of delays include the recruitment of external collaborators who will join the team.
Are resources available within the project still sufficient to achieve the set/adapted objectives?
[edit]Yes, the available resources are sufficient to achieve the objectives.
What measures has the project taken to prevent duplication of effort and redundancy with other similar projects?
[edit]To prevent duplication of effort and redundancy with other similar projects, the project OS-ADM cooperates at a national and international level with relevant institutions and similar or complementary initiatives.
- GOAL project. Early on in this project, we have initiated a collaboration with the research team GOAL (www.opengoal.ch/). GOAL is a swissuniversities co-funded project that focuses on Green Open Access among Swiss professional and scholarly Journals. The two projects have some similarities especially regarding the negotiation with publishers and journals. In order to avoid duplication, we shared data and agreed on negotiating strategies. To stimulate synergies, we updated each other on regular bases and are members of the respective advisory board.
- DARIAH-EU and DARIAH-CH. Efforts to stimulate synergies with other initiatives also include our exchange with DARIAH-EU and DARIAH-CH through the sharing of materials and resources. We involved DARIAH-EU in the production of the guidelines, we share content with DARIAH SSH Open Marketplace (https://marketplace.sshopencloud.eu/) and SUPSI is now a member of DARIAH-CH, participating in its activities.
- GLAMHack and open data in Switzerland. We contribute to the GLAMHack, the Swiss Open Cultural Data Hackathon in synergy with the groups OpenGLAM CH and with Opendata.ch
- Sounding Board Researchers for Open Research Data. Iolanda Pensa – project manager of OS-ADM – is a member of the Sounding Board Researchers for Open Research Data, facilitating dialogue with researchers and institutions working in the field of arts, design and music.
- Wikimedia. We publish our documentation on Meta-wiki (the multilingual Wikimedia website designed for projects and initiatives involving more than one Wikimedia project and hosting research and community projects), we evaluated current Wikipedia content related to open access and open science to estimate needs and we release content which is interoperable with Wikipedia and the Wikimedia projects.
Intermediary output
[edit]How does the project seek to extend its effects outside its scope of action?
[edit]To extend the impact of the project outside its scope of action and timeframe, all the documentation and data related to the project (guidelines, case studies, slides and recordings of the webinar series) are stored and shared with open licenses and tools (CC0, CC BY 4.0 and CC BY-SA 4.0) in open access with a preference for open permanent repositories and open non-proprietary internet platforms based on open and free software such as Wikimedia and Peertube (https://video.linux.it/c/openscience/videos). As result of the partnership and exchange with DARIA-EU, data related to training will be uploaded as learning resources available on DARIAH-CAMPUS (https://campus.dariah.eu/), while documentation concerning the case studies will be made available on SSH (Social Sciences & Humanities) Open Marketplace (https://www.sshopencloud.eu/ssh-open-marketplace). Slides will also uploaded on Zenodo and assigned a DOI.
Have the communication, promotion, standardisation, and operational measures implemented so far been successful in achieving the objectives set by these measures?
[edit]In line with the original plan, the communication plan has been structured to address different targets with various communication tools. During 2022 and 2023 communication has focused on the project partners and stakeholders through online and in person meetings, reports, training and coaching. In 2024 communication will involve publishers (international and national) through direct contact and meetings, and focus on disseminating the project results. Training initiatives have been also advertised on different platforms including the research project website, and the websites and newsletters of Swiss networks in arts, design and music.
Standardisation has been implemented as follows: the project and all its content have been released under the Creative Commons attribution license (CC BY 4.0), while data under the Creative Commons zero license (CC0); attribution is provided to the specific authors and the project (with a link to the project full credits).
What are the current risks that the project can not be sustained after coming to the end of the Program funding, and what measures are to be envisaged?
[edit]The challenges in open science related to arts, design and music risk to not be properly addressed after the end of the project OS-ADM.
To mitigate this risk, the project is structured to continue through the initiatives and future projects of its partners. All partners are indeed involved in open access and open science and OS-ADM aims at reinforcing their competences and activities. Furthermore the involvement of the Swiss arts and design networks and DARIAH-CH aims at making sure the challenges of Open Science in arts, design and music continue to be addressed.
The partnership with Dariah-EU has led to the co-application to Chist-ERA funding programme with the submission of a research project in co-participation with IBL PAN (Institute of Literary Research of the Polish Academy of Sciences / Centre for Digital Humanities, Poland) and CNRS (Laboratory of Supramolecular and Macromolecular Photophysics and Photochemistry, France) entitled "SHARE CH Data - Sustainable Workflows for Turning Cultural Heritage Data Into Open Research Data" which (if the application is successful) is planned to start in 2024 for a duration of two years.
Signatures
[edit]Signature of the project management
Mendrisio, 19 July 2023
Signature of the project management Dr. Iolanda Pensa
Remarks and answers
[edit]| Observations | Answers |
|---|---|
| Training and guidelines. The report identifies delays in finalising guidance but has compensated by starting training earlier on, though it is not clear how training was developed without guidelines to support. | Some of the challenges and issues relevant for the guidelines have been addressed through training provided by professionals specialised in art, design and music. The trainings are recorded webinars released under CC BY 4.0; their content is used in the guidelines and the readers are furthemore directed to the recordings. |
| Outcomes and persistent identifiers. The report lacks explicit references to project outputs, and not clear if those are being archived with persistent identifiers on platforms which will maintain long term access and archiving. | The project outputs are:
The long term access of the project outputs is ensures by the choice of platforms for their archiving:
Documentation is also provided on:
|
| Steering Committee. The report does not give evidence that the project has taken on the reviewer recommendation to have a steering committee, although it mentions that the coordinator is now a member of the Sounding Board Researcher for Open Research Data. | As recommended, the steering commitee has been established at the beginning of the project with the name of "Advisory board" (https://osf.io/cpwqu/). The committee has met twice - June 30, 2022 and December 22, 2022. The reports of the meetings are published on the OS-ADM Wiki page. The Members of the commitee include: Beat Estermann (HKB), Patrick Borer (Wikimedia CH), Enrique Corredera (GOAL) and Andrea Bertino (Switch CH). The next meeting is on December 4, 2023. The last meeting will be on December 2, 2024. |
| Green OA. green OA has been addressed, as it only provides information about engagement with publishers via GOAL. | So far the collaboration with GOAL has entailed the sharing of information and content such as list of Swiss publishers in the fields of arts, design and music. We are curranlty planning a joint webinar on FNS and OA. |
| Alternative/innovative business models (for example ‘platinum’/’diamond’). The intermediary report does not mention the conditions set by the reviewers in any way. The condition for approval of the project was “the requirement to advocate not just for Open Access options provided by publishers (‘gold OA’/’green OA’), but also for alternative/innovative business models (for example ‘platinum’/’diamond’). While negotiations with publishers within the OS-ADM project are only expected to commence in 2024, the intermediary report should demonstrate the awareness of the project team for the condition and should clarify how the condition is planned to be met during the remaining time in the project. | As requested we have included in the project the requirement to advocate for Open Access options provided by publishers (Gold/Green Open Access) and for alternative and innovative business models (Diamond/Platinum Open Access). More specifically:
|
| Staff. What happened to the second person working in the project? There is no mention in the resource mobilisation sections regarding this. The report mentions as a risk that the coor- dinator was going to be absent for 5 months but does not clearly identify who is standing in, only indicates that more collaborators have been brought on board. | Chiara Barbieri has been coordinating the project since May 2022. She took 4 months off from early June to end of September 2023.
Chiara Somajni has been hired as external contributor with the task of finalising the guidelines |
| New projects. Possibility for the mentioned EU project to start in 2024 - is it the same person working on this project? How would this affect the capacity to complete the ongoing project? | The proposal for a Chist-Era project was not selected. |
Improve Open Science for Arts, Design and Music/Report/Report 2023
General information
[edit]- Title and acronym (short title) of the project: Open Science for Arts, Design and Music – OS-ADM
- Start date project: 01.01.2022
- End date project: 31.12.2024
- First & last name Project management: Dr. Iolanda Pensa
- Institution Project management: SUPSI Scuola universitaria professionale della Svizzera italiana
- E-Mail Project management: Iolanda.Pensa@supsi.ch
- Total federal contribution requested: 348’460.00 CHF
- Total project costs: 798.460 CHF
- Report for the period: 01.01.2023 – 31.12.2023
Report 2023
[edit]State of the project at the end of 2023
[edit]At the end of the second year of the three-year research, the project is on schedule. In line with the original research plan, 2023 was devoted to organizing online and in-person training to assist researchers, students, teachers and administrative staff in implementing open access. Objectives for 2023 were reached and exceeded. The training programme was in fact richer than planned, in terms of numbers of webinars and training material produced. The webinar series has also enabled contact with national and international experts in the field of open access. Both the training and its documentation will continue in 2024. Minimal changes to the calendar concern the final version of the guidelines that will be disseminated in 2024. As already pointed out in the 2022 report, the postponement of the publication of the guidelines was the result of a delayed start of the project itself. This delay proved beneficial for the drafting of the guidelines, as it allowed the research team to take advantage of the training programme to gather content from international experts. Activities planned for 2024 have already begun with contacts being made with national publishers and international academic journals. In response to feedback received during the interim report, more attention has been paid to the topic of alternative publications and the Diamond Open Access route. The project has continued to develop a network of collaboration at national and international level with key stakeholders such as Dariah CH, Swiss OpenGLAM and GOAL research project.
Recap of the activities carried out in 2023
[edit]The activities carried out in 2023 were as follows:
Webinar series:
Over the course of 2023 we have organized 11 webinars, exceeding the expected 9. The webinar series had already begun in 2022 and will continue in 2024. The recordings of the webinars and the slides were uploaded on the project’s wikimedia page, and released under the CC BY and CC BY-SA licenses (meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Training/Webinars). The recordings and training material are or will be also uploaded on Peertube (video.linux.it/c/openscience/videos), DARIAH-Campus, OSF Open Science Framework (osf.io/yhr7s/) and Zenodo (zenodo.org/communities/os-adm?q=&l=list&p=1&s=10&sort=newest). The webinar series was organized in collaboration with national and international experts and stakeholders, including Creative Commons International, DARIAH-CH, Wikidata, CCDigitalLaw and ProLitteris.
Local in-person and online training:
Both the central team and partner institutions organized lectures, workshops and webinars (meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Training/Local_training). Local training involved all partner institutions thus exceeding the expected involvement of 3 schools. We expect more training events to take place in 2024.
Guidelines:
Editing of content in cooperation with Dariah-EU and the lawyers, production of data visualizations in collaborations with the graphic designers, presentation of the draft to the project partners and the Advisory Board.
Institutional publications:
The activity was originally planned for 2024, but we have already collected data related to institutional publications produced in the institutions involved in the project. We have also begun working on the release of institutional publications in Open Access, such as the magazine Artichoke (SUPSI, DACD) and Iride.
Negotiation with publishers:
The activity was originally planned for 2024, but we have already collected data, contacted national and international publishers and academic journals and produced a series of webinars in January 2024.
Responses to the reviewers’ feedback:
Adaptation of the project following the interim report with an increased focus on alternative forms of publications and Diamond Open Access, through training (webinar series), negotiation with academic journals in the field and institutional publications, and guideline content.
Dissemination:
Collaboration and logistical support for the organization of the Hackathon-GLAMHACK 2023 at MEG - Musée d'ethnographie de Genève.
Website:
Update of the project wikimedia page (meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music).
Network and collaboration:
Data sharing with GOAL (opengoal.ch/) research team, discussing a common negotiation strategy with publishers in the art, design and music fields, and organization of a conversation with the SNSF to take place in January 2024. We contacted the PLATO project (openscience.uzh.ch/en/openaccess/plato) and started a conversation to explore possible collaborative events on Diamond/Platinum Open Access as part of our training programme in 2024. The partnership with Dariah-EU led to the co-application to Chist-ERA funding programme with the submission of a research project in co-participation with IBL PAN (Institute of Literary Research of the Polish Academy of Sciences / Centre for Digital Humanities, Poland) and CNRS (Laboratory of Supramolecular and Macromolecular Photophysics and Photochemistry, France) entitled "SHARE CH Data - Sustainable Workflows for Turning Cultural Heritage Data Into Open Research Data" which received good reviews but it was financed.
Changes from the original proposal
[edit]Overall, the project has not undergone any substantial changes likely to compromise its effective success.
The calendar presented in the original application has undergone minimal modifications that lead to a postponement of the finalized guidelines (postponed to 2024). The delay in the publication of the guidelines was however compensated by the early organization of the activities planned for 2023 (training) and 2024 (publishers). Moreover, the editing of the guidelines and the organization of the training have become two parallel activities since the training had provided very relevant content for the guidelines. The project coordinator was on maternity leave from June to October 2023. To avoid further delays, an external collaborator has joined the team and has taken charge of the finalizing of the guidelines.
General remarks
[edit]Improve Open Science for Arts, Design and Music/Report/Report 2024
General information
[edit]- Title and acronym (short title) of the project: Open Science for Arts, Design and Music – OS-ADM
- Start date project: 01.01.2022
- End date project: 31.12.2024
- First & last name Project management: Dr. Iolanda Pensa
- Institution Project management: SUPSI Scuola universitaria professionale della Svizzera italiana
- E-Mail Project management: Iolanda.Pensa@supsi.ch
- Total federal contribution requested: 348’460.00 CHF
- Total project costs: 798.460 CHF
- Final report of the project Open Science for arts, design and music.
Final report
[edit]Summery
[edit]Please provide a brief overview of the Leading House, the objective of the project and the content of the project (max. 150 words).
Open Science for Arts, Design and Music (OS-ADM) supports the implementation of the swissuniversities Open Access action plan 2021-2024 in the disciplinary fields of arts, design and music (ADM). The implementation of Open Access in the disciplinary fields of ADM is particularly complex due to the use of third-parties content under copyright and the production of multimedia outputs. The project produces guidelines and solutions for a selection of case studies with the support of a legal team, it organizes webinars and training for researchers and administrative staff, it involves Swiss institutions in international networks and it triggers Green, Gold and Diamond Open Access among ADM publishers. OS-ADM involves a network of Swiss schools of ADM: the leading house SUPSI (Ticino) with HES-SO (ECAL, Lausanne; HEAD – Genève; EDHEA, Valais), ZHdK (Zurich), HSLU (Lucerne), BFH (Bern) and FHNW (Basel). It also collaborates with national and international stakeholders: Dariah-EU, Dariah-CH, Creative Commons, Swiss OpenGLAM.
Report on the objectives
[edit]Please describe the extent to which the project's objectives have been achieved over the past year and throughout the duration of the project; what challenges have been faced and to what extent the objectives or budget have been modified during the project (max. 250 words). If objectives have not been achieved: what are the reasons and consequences?
All project's objectives have been achieved, all project's activities have been implemented and more activities and results have been produced. The objectives have not been modified during the project. We made some changes to the project's calendar but this didn't effect the results. The budget provided by the partners and their commitment and work was more than expected and planned in the project description. Please find below a table report the project objectives and activities according to the project plan, the project's results and the variations. And please find on https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music all the documentation of the project and a DMP Data Management Plan providing more information about the project’s outputs.
| Project objectives as planned | Activities and deliverables as planned, with status | Final report (January 2025) | Variations |
|---|---|---|---|
| Monitoring of research practices in the fields of ADM. |
|
Case studies (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Guidelines/Case_studies): collection of case studies from project partners, data processing, extrapolation of main issues and shared challenges in the fields of art, design and music, suggestion of solutions and best practices after consultation with lawyers (CCDigitalLaw and Noa Bacchetta), design of the guidelines and training programme based on data analysis from the case studies, upload of case studies on DARIAH SSH Open Marketplace (https://marketplace.sshopencloud.eu/).
Research Open Access in Art and Design Schools (Open science among schools of art and design): collection of data on the state of the art of open access in a sample of international art, design and music schools and universities, unoload of data on website. |
+ Selection of 16 case studies analyzed (expected 10)
+ Publication of the case studies on Meta-wiki; updates of the case studies. + Further development of a case study during the GLAMHack 2024 in Luzern - Mapping Self-Organization in the Arts |
| Monitoring of the practices of publishers specialised in ADM in the field of Open Access. |
|
Research on Openness of journals in the fields of art design and music: collection of data on the state of the art of open access among journals in the fields of art design and music.
Networking with DARIAH. Active collaboration in the project with DARIAH-EU; SUPSI becomes member of DARIAH-CH and other schools of arts and design have been invited to join; active involvement of SUPSI and the OS-ADM team in the DARIAH-CH GLAM working group. |
+ Publication of the researches and data on Meta-wiki.
+ Very strong and active collaboration with DARIAH-EU and DARIAH-CH |
| Providing guidelines to researchers on how to publish in Green and Gold Open Access and deal with common problems. |
|
Guidelines (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Guidelines/Open_Research_Work_Cycle): writing up of guidelines departing from the analysis of the case studies in cooperation with Dariah-EU and the lawyers. Finalisation, review with an international team, graphic design and publication of the guidelines “Open Science for Arts, Design and Music: Guidelines for Researchers, Librarians and Practitioners in the Humanities”. The guidelines are presented at a number of online events. They are released under CC0, available online on the project’s wikimedia page and on Zenodo (with DOI). An editable version of the guidelines is available in the wikimedia page: https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Guidelines. Visual materials designed for the PDF version of the guidelines is available on Wikimedia Commons.
Training and webinars (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Training/Webinars): organization of about 19 webinars in English related to Open Access in collaboration with Creative Commons International, DARIAH-CH, Wikidata and CCDigitalLaw; also 6 recorded webinars in Italian are available online; We co-organised with the project GOAL - Unlocking the green open access potential and conversation with the Swiss National Science Foundation (SNSF): Conversation with the SNSF with Tobias Philipp and Regula Graf, interview co-organised by the project OS-ADM and GOAL, 2024. Editing of the recordings and upload on peertube and DARIAH-Campus (https://campus.dariah.eu/). Recordings and slides were also uploaded on OSF (https://osf.io/fxuej/). |
+ We produced three formats for the guidelines and we decided to finalize them by the end of the project.
+ We organized a design workshop at SUPSI to discuss and test the formats. We anticipated the training and webinar program in 2022 (instead of 2023) to compensate the delay with the guidelines. The training actually become a very important tool to engage experts in producing content and provide us relevant information for the guidelines. + We organized 25 webinars (recorded trainings) (expected 3). Please see also the full list of training including training not recorded. |
| Including Open Science (i.e. copyright management, open licenses, multimedia formats, reviewing processes) within students’ curricula |
|
Training programme in the schools involved in the project (https://meta.wikimedia.org/wiki/Open_Science_for_Arts,_Design_and_Music/Training/Local_training): in person and online training around topics related to Open Access organized by partner universities.
|
+ Involvement of all 8 schools in organizing a training programme |
| Implementing Open Access among institutional publications. |
|
Institutional publications:
Collection of data related to institutional publications produced in the institutions involved in the project. Synergy with the GOAL project. Release of institutional publications in Open Access: magazine Artichoke (SUPSI, DACD). Case studies of SUPSI institutional publications and support in implementing open access: Artichoke, Iride and Didattica della matematica. Dalla ricerca alle pratiche d'aula. We adopted a case study approach to report on the negotiation with institutional publications; the University of Applied Sciences and Arts of Southern Switzerland (SUPSI) is used as a case study to look into different types of institutional publications and explore the challenges they might face when opening their content. |
We started working on data and contacts in 2023, instead of 2024. |
| Negotiating Open Access with publishers (Green and Gold Road) at a national and international level. |
|
Negotiation with publishers: collection of data on the state of the art of open access from academic journals and publishers in the disciplinary fields of art, design and music, sharing data with the GOAL research team and discussing a possible common negotiation strategy with publishers in the art, design and music sectors.
|
We started working on data and contacts in 2023, instead of 2024. |
| Guaranteeing the viability of the project once the funding from the OS programme stops | √ All Swiss schools of art and design are involved in the project. |
|
+ We are currently working on new projects and collaborations |
| Communication and dissemination |
|
Funding and logistical support for the organization of and participation in the Hackathon-GLAMHACK 2023 at ZHB Luzern. Presentation of the project and guidelines at a series of online and in-person events. Upload of the research output to different online platforms: OSF, Zenodo, DARIAH Workplace. We furthered our collaboration with DARIAH-CH and contributed to the launch of a new working group devoted to GLAMs: https://www.dariah.ch/glam. |
+ Very large number of presentations and collaborations.
+ Synergy with the Wikimedia projects and existing platforms |
| Coordination |
|
|
+ Very positive and precious collaboration with partners, advisory board and other institutions involved. The project also allowed us to establish and reinforce partnerships also for the future. |
Impact
[edit]Please describe the impact you hoped to achieve with the project, what observations/indicators you use to determine whether the impact has been achieved and, if so, what would be done differently in the future (max. 150 words).
The project contributed directly to the Swiss open access strategy with a focus on the fields of arts, design and music and with the involvement of all Swiss schools of arts and design. More broadly, the project addressed the issue of open science in the field and started contributing to the open data strategy in the fields of arts, design and music.
The project implement its communication, promotion, standardisation and exploitation plan with relevant results according to the expected impact.
Contribution to the OA Strategy
[edit]| Guiding principles of the OA Strategy | Contribution of the proposal to the objectives of the OA Strategy as planned, with status | Results of the project |
|---|---|---|
| 1. Powerful and unified approach | √ The project involves all Swiss schools of art and design to join forces, collaborate and respond to common difficulties in their disciplinary fields. It creates and provides centralised services and it supports the local implementation of Open Access and Open Science in each institution. Furthermore it collaborates with national and international existing networks, initiatives and stakeholders. | All Swiss schools of art and design were involved. It collaborated with national and international existing networks, initiatives and stakeholders.Please refer to the project full credits.
It created and provided centralised services (training, guidelines, support for the case studies and legal advice and involvement of publishers) and it supported the local implementation of Open Access and Open Science in each institution. |
| 2. Support and commitment from research communities | √ The communication of the project addresses specific targets with different communication tools and different aims. All relevant stakeholders are involved (the Swiss schools of art and design, grant-makers, existing national and international relevant networks and initiatives). | Please refer to the table below. |
| 3. Cost transparency and cost neutrality | √ The project involves the negotiation with 3 national publishers and 3 international publishers, as well as the exploration of new forms of multimedia publications allowing to respond to the needs of research in the fields of ADM. | Involvement of publishers and negotiations with them.
A specific training has been organised addressing the challenges of experimental and multimedia publications: (Un)limited Options – Open Access and multimedia publications, by Friederike Kramer, Universität der Künste Berlin, 2024. New forms of multimedia publications have been included in the guidelines. |
| 4. Ascertaining control and diversity of the scientific production process | ||
| 5. Revision of quality assessment system | √ In the guidelines, the project considers the current evaluation process and reputation gain associated with the fields of ADM, which produces action-research and practice-based research, it is characterized by a wide range of multimedia outputs, and it has discipline-specific publishing practices. | Guidelines and presentations of the project. |
| Action items of the OA Strategy | Contribution of the proposal to the action items of the OA Strategy as planned, with status | Results of the project |
|---|---|---|
| 1. Adopting and aligning OA policies | √ The project relies on the OA policies adopted by the institutions involved, which are already responsible for implementing OA by 2024. Within this project their role is respected, but supported by guidelines and training. Furthermore the project takes into consideration the disciplinary differences, the various kinds of research, and the many ways of disseminating results which characterize the fields of ADM. |
|
| 2. Negotiations with publishers | √ The project contributes to the negotiations with publishers in the fields of ADM at a national and international level, and it develops pilot activities by involving at a national level three Swiss publishing houses specialized in ADM and with monographs in particular in German, French and Italian. The negotiations implemented by the project do not address major scientific publishers (current negotiations are already implemented), but it addresses the specific publishers relevant in the fields of ADM which are not addressed by swissuniversities and the national networks: the project contributes to the national strategy in a complementary and specialised approach. | Involvement of publishers and negotiations with them. |
| 3. Coordinating and polling resources | √ The project takes advantage of existing resources, infrastructures (i.e. repositories and services). | Collaborations with
|
| 4. Alternative form of publishing | √ The project focuses on alternative forms of publication by implementing Open Access among institutional publications, by involving national and international publishers in Open Access, by supporting Open Access officers, researchers and students in this process of Open Access publishing in the specific fields of ADM with the production of guidelines and training, and by exploring the use of institutional websites as a form of multimedia Open Access research output, applying the FAIR Open Access Publishing. | Involvement of publishers and negotiations with them.
A specific training has been organised addressing the challenges of experimental and multimedia publications: (Un)limited Options – Open Access and multimedia publications, by Friederike Kramer, Universität der Künste Berlin, 2024. New forms of multimedia publications have been included in the guidelines. |
| 5. Communicating and rising awareness | √ The project promotes awareness about Open Access and Open Science specifically in the fields of ADM; it provides training and guidelines for an efficient implementation of Open Access in its specific field. Furthermore, to efficiently communicate and to address its specific targets, the project involves the Swiss networks of artistic and design research (SARN and SDN), the key stakeholders in this field, and the national and international projects connected to its topics. | |
| 6. Supportive regulatory framework | √ Open Access in the fields of ADM is often connected with national and international cultural repositories (archives, database of images, artworks, data repositories), and it depends on international legislations related to copyright and heritage management. | The guidelines specifically address the copyright issues and the involvement of GLAMs. The legislative restrictions on public domain have also been presented in several conferences and the the project has been in contact with the TAROCH coalition "Towards a Recommendation on Open Cultural Heritage". |
| 7. National monitoring | √ The project contributes to support the implementation of Open Access in the fields of ADM and to include its research outputs in the monitoring system (i.e. institutional repositories). | Process managed by each institution involved. |
Impact according to the communication, promotion, standardisation and exploitation plan
[edit]| Targets | Communication tools as planned, with status | Envisioned actions as planned, with status | Expected impact of the project /skills acquired as planned, with status |
|---|---|---|---|
| Swiss schools of art and design - swissuniversities members and partners |
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- Swiss schools of art and design are expected to implement Open Access by 2024. Within the project they are asked to:
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| Local team (Open Access Officers, librarians, heads of research) |
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| Researchers and teachers of all Swiss schools of art and design |
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√ Researchers are requested to publish in Green and Gold Open Access. Furthermore they are expected to produce FAIR and open data and to implement Open Science in different areas of their work (open software, open hardware, open review processes, citizen science). The need to use/reuse legally and properly content from other researchers and institutions (multimedia formats). The need to produce open research, practice-based research and new artworks/services/products. |
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| Students of all Swiss schools of art and design | √ Training organized by the local teams (3 seminars/workshops/courses)
√ Guidelines |
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| Institutional publications | √ Direct contacts and meetings | √ Implement Open Access to comply with the national Open Access strategy and implementation plan. | √ Green or Gold Open Access
+ Diamond open access + Experiment with the publication of students in visual communication Articheke in the application of open access on a selection of articles |
| National publishers (3 publishers specialised in ADM publishing books in Italian, French and German) | √ Direct contacts and meetings | √ Implement Open Access to comply with the national Open Access strategy and implementation plan and the grant-makers requirements. | √ Green or Gold Open Access
+ Diamond open access + Recorded interviews_
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| International publishers (See Table 11, annex) | √ Direct contacts and meetings | √ Open Access to comply with the international Open Access strategy and grant-makers requirements. | √ Green or Gold Open Access
+ Diamond open access + Production of a series of case studies to document practices and interventions |
| Swiss networks in arts, design and music (SDN - Swiss Design Network, SARN - Swiss Artistic Research Network, CSUM – Conference of Swiss Universities of Music, Swiss Society of Musicology) |
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√ Support to the initiative
√ Better awareness of Open Science The networks already involver members of the project teams. |
| Grant-makers | √ Direct contacts | √ Support to Open Science and open Government data
√ Support access to data and results of publicly funded projects √ Implementation of Open Access in institutional conference proceeding and publications |
Conversation with the SNSF with Tobias Philipp and Regula Graf, SNSF, 2024. |
| Existing networks and projects | √ Direct contacts | √ Possible use/reuse of content produced by the project guidelines and webinars | √ Informed, use/reuse
+ Collaboration with the project GOAL + Extensive network of national and international collaborations |
| Other swissuniversities members | √ Reports
√ Short description of the project published on swissuniversities website |
√ Swiss schools of art and design are expected to implement Open Access by 2024. | √ Informed
+ Participation in events + Presentations |
| Swiss scientific community | √ Contacts with existing networks and projects to provide the guidelines and the project outputs. | √ Possible use/reuse of content produced by the project guidelines and webinars | √ Informed, use/reuse
+ Upload of content on the Wikimedia projects + Use of CC0 for the guidelines + Upload of content on the DARIAH Marketplace |
| International networks in the fields of arts, design and music
(i.e. Dariah, International Federation of Theatre Research, International network for contemporary performing arts, European Music Council) | |||
| Society (the project does not address directly society) |
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√ (Indirect impact of the project) |
Conditions
[edit]If your project was subject to conditions (‘Conditions during project’): list all the conditions and explain, for each of them, to what extent they have been complied with.
The project was not subject to conditions. The project received four recommendations from the reviewers at the beginning of the project, and all recommendations were implemented. Please refer to the table below.
| Recommendations of the reviewers | Implementation of the recommendations |
|---|---|
| √ Approval conditional on the requirement to advocate not just for Open Access options provided by publishers (“gold OA”/”green OA”), but also for alternative/innovative business models (for example “platinum”/”diamond”). | Alternative/innovative business models have been included in the guidelines.
A specific training has been organised addressing the challenges of experimental and multimedia publications: (Un)limited Options – Open Access and multimedia publications, by Friederike Kramer, Universität der Künste Berlin, 2024. The implementation of diamond open access have been recommended and supported among institutional and international journals. |
| √ It should be made clearer that all material produced (whether guides, case studies, recordings, training and educational material, or publications) will/can be provided under FAIR conditions at the end of the project to the best extent possible. Providing material openly on “institutional websites” is not enough for achieving FAIRness. | The data management plan of OS-ADM presents all the research outputs and their compliance with the FAIR principles (open permanent storage in selected repositories, metadata, open licenses, DOI, open formats, standards and versions, methods, open review, open tools, risks and mitigation plan and interoperability and community management with open online collaborative platforms to support citizen science, community science, open collaboration and reuse). |
| √ Governance of the project could be reinforced with a steering committee to include external expertise who can play the role of “critical friend” but also be an escalation route for any conflicts (members could be drawn for example from those who have provided letters of support). | An advisory board was established at the beginning of the project, with regular yearly meetings to review the project's progress and outputs. The advisory board was also involved the in the review of the guidelines.
Advisory Board members:
A team of additional reviewers has been involved in reviewing the guidelines. Full credits are available on the website and included in the guidelines. |
| √ Risk analysis did not include any risks caused by unforeseen delay to the project, and how those would be remediated, or activities re-prioritised. | Although the risk analysis didn't include an unforeseen delay in the project, the project faced it and achieved all its objectives. Next time we will definitely include this risk in the risk analysis :)
The project immediately faced a delay caused by the absence of the project lead for 9 months for health reasons; the absence was managed by reinforcing the collaboration with DARIAH-EU (having a specific expertise in open science) and with the cooperation of SUPSI staff. Another member of the team was absent for 4 months; her absence was planned and managed by involving another collaborator. The guidelines were intended to be produced and published in the first year, but we worked on three different formats of the guidelines, and we finalised them at the end of the project; this approach allowed us to produce a convincing result without a negative impact on the project calendar and objectives. |
During the review of the intermediate report, the project received a series of questions; all answers can be found in the remarks and answers session of the online intermediate report 2023.
Extensions
[edit]If your project has been extended, please explain briefly why and how the extension has been used.
The project has not been extended.
General comments (optional)
[edit]Contents
[edit]Annual targets/milestones
[edit]Please give a brief account of the activities and achievement of the project objectives over the past year and throughout the duration of the project: which annual objectives/milestones were achieved in accordance with the performance agreement? Which were not achieved? Where does the sub-project stand in relation to the initial plan?
All the project’s objectives have been reached and all the activities planned have been implemented; the project has been finalised as envisioned with an increase of webinars available online (25 instead of 3), case studies related to the Schools of arts and design (16 instead of 10), case studies for all publishers and journals involved and collaborations. In 2024 the activities focussed on training, finalisation and graphic design of the guidelines, negotiation with publishers and production of case studies for each publisher and journal involved, updates of the case studies, activities in the partner institutions, presentations of the project, production of the data management plan and documentation.
Changes
[edit]Have there been any major changes to the project at any time? If so, please explain briefly.
The project didn't have any major change. We increased the number of case studies, training - webinars, local training, international and national collaborations, we created case studies for each publication contacted and involved and we produced a detailed DMP data management plan to report on all project's outputs. We made a change in the calendar which did not affect the achievement of the objectives.
Sustainability
[edit]What conclusions can be drawn in terms of sustainability? Are the continuity and funding of the project assured?
- The support to local activities implemented by each institution involved has been determinant in creating the conditions for the project' sustainability. Each School of arts and design is active in open science and has more tools and support to implement it.
- The guidelines are designed to have a crystallised edition (December 2024) and an editable edition on Meta-Wiki which can always be edited, corrected, modified and updated. Content is made available in CC0 to facilitate reuse and updates. We are currently developing new projects which can reply on the guidelines and existing materials and update them.
- The case studies allow to document the project and to eventually add new updates.
- The data management plan of the project provides all information on all project output to facilitate reuse.
- We are current working on new project to focus on long-form publications (where the fields of arts, design and music have a lot to teach in terms of copyright management and multimedia formats) and on open data and GLAMs.
- The collaboration with the Schools of arts and design has been extremity positive and continues in the frame of new projects and exchanges. Furthermore several schools have join DARIAH-CH and this platform can facilitate further activities among the partners and a larger network.
- A member of the team of Open Science for arts design and music has been selected for the Sounding Board Researcher for the Swiss Open Data Strategy and brings to the discussions the challenges and richness of the fields of arts design and music and the connections with their networks.
Learnings
[edit]Did the project involve additional activities (collateral effects)? Was it possible to identify ‘good practices’ that could also be applied in other areas or at other universities (knowledge transfer)? Which ones?
- Creative Commons Certificate. It was very useful for the team to attend the Creative Commons Certificate (we recommend it); it gave us a consistent lexicon, relevant competences, and a good connection and collaboration with the international dimension of open science.
- Training / webinars. Training (recorded webinars) are an extraordinary tool to engage experts, collect perspectives and address challenging issues. We received an extraordinary support from international experts who provided their expertise in webinars, conversations and interviews. We provide access to all record videos and we used their content to enrich the guidelines; the guidelines also refer to the videos for further information.
- Case studies. In the involvement, collaboration and negotiation with publishers we found very useful to produce case studies. The negotiations and discussions can be very long and the case studies highlight the value of the publication, present the initial situation and the steps implemented; it allows to document what has been done and to produce relevant documentation for the institutions and for others.
- Data management plan (DMP). We produced a data management plan for the project to allow to facilitate the understanding of its methods, to report on the application of the FAIR principles and to facilitate reuse and access to all project outputs.
- Meta-Wiki and collaboration with the Wikimedia projects. We used Meta-Wiki for our website, to collaborate and to facilitate access to all the documentation. All data are also stored for permanent archiving on research repositories such as OSF and Zenodo but the use of Meta-Wiki and the synergy with the Wikimedia projects facilitates collaborations, involvement of communities (citizen science) amd reuse of data.
- CC0. The project used CC0 for the guidelines to facilitate reuse. It is an unusual choice in research since the default license is CC BY, but attribution for guidelines makes their reuse very completed; the project simply propose a "recommended citation" and no legal restrictions related to attribution.
General comments
[edit]Finances
[edit]Use of federal contributions
[edit]Have the federal contributions been used in accordance with the application/agreement? If not, please explain briefly.
The federal contributions been used in accordance with the application/agreement.
Remaining funds
[edit]Residual funds must be returned to SEFRI. Are there any remaining funds?
There are no remaining funds.
50% own contribution
[edit]Has the 50% own contribution target been reached? If not, please briefly explain.
The 50% own contribution target has been reached.
Financial contribution
[edit]Was at least half of the own services provided in the form of a financial contribution (Real Money)? If not, please explain briefly.
More than a half of the own services provided was in the form of a financial contribution (Real Money).
==== General comments ====Documentation
[edit]- OSF Open Science Framework https://osf.io/fxuej
- Zenodo community https://zenodo.org/communities/os-adm
- Tasks https://gitpull.it/tag/os-adm/
- Documentation of the project on Wikimedia Commons (slides, pdf, images)
- Wikidata d:Q116859240