Open Science for Arts, Design and Music/Calendar

Training programme

Calendar of the project

2021 Preparation of the project

Done Project design
Done Definition of the schools involved and the local teams
Done Meetings to present the proposal
Done Involvement of partners and stakeholders
Done Informing networks about the project
Done All project partners sign the project

2022 Focus on the Production of the Guidelines

Done SUPSI signs the contract with swissuniversities

Due date	Title	Type of action	Actions needed from the Local Teams	Centralised team
February 2, 2022	Kick-off meeting online	Meeting	Kick-off meeting online
By February 11, 2022		Data and plan	Each school identifies at least 3 case studies they wish to work on Each school provides the list of the people involved in the local teams (researchers, librarians, people involved in the implementation of open science...) and the name of a reference person Each school can suggest members of the Steering Committee
By March 15, 2022		Essays	Local teams submit the description of case studies and major problems and needs on a template provided
By March 30, 2022		(Meetings)	Individual meetings to clarify issues about case studies’ problems and needs
By June 22, 2022		Review	Local teams submit the review of the structure of the guidelines. The structure includes the list of issues addressed and the selection of case studies.	The centralised team involves experts and consultants to address the problems and the case studies selected for the guidelines
By June 22, 2022		Data and plan	Local teams provide the program of local training for 2023 with the identification of the target groups Local teams provide the list of journals and publishers to negotiate OA
June 22, 2022	Online meeting with the partners	Meeting	Local teams participate in project meeting online about: Review of the current work Discussion about the structure of the guidelines Plan for the webinars and training Plan for the contacts with publishers	The structure of the guidelines is sent to the Steering Commiteee
June 30, 2022	Online meeting with the advisory board	Meeting
By July 18, 2022		Report	Local teams receive the interim report with the proposal of webinars for 2023
September 29, 2022	Design workshop at SUPSI in Mendrisio	Meeting	Design workshop at SUPSI in Mendrisio
By September 30, 2022		Review	Local teams review the first draft of the guidelines	The centralised team makes the final editing and review of the guidelines
By October 28, 2022			Local teams receive the final version of the guidelines	The guidelines are sent to the Steering Commiteee
October 24-30, 2022		Communication/ dissemination/ training	Open Access week: organization of local events
November 3, 2022	Meeting with the partners at SUPSI in Mendrisio	Meeting	Local teams participate in project meeting at SUPSI in Mendrisio, Ticino
	Workshops with Erzsébet Tóth-Czifra, DARIAH-EUU	Training	Workshop about “Information systems for Arts and Humanities scholars: Tips and tricks to open a bigger window on arts research than what the print publication culture allows”, by Erzsébet Tóth-Czifra, DARIAH-EU
	Workshop with Suzanna Marazza	Training
	3 Webinars with Noa Bacchetta, Brigitte Vézina and Günther Giovannoni	Training	Iolanda Pensa, SUPSI – Introduction “Open Science for Arts, Design and Music” Noa Bacchetta, self-employed lawyer and lecturer – “The challenges and opportunities of Swiss laws related to cultural heritage and Prolitteris” Brigitte Vézina, Creative Commons – “The challenges and opportunities of Creative Commons licences for GLAMs - galleries, libraries, archives and museums” Günther Giovannoni, Fonoteca Nazionale Svizzera (Lugano) – “The challenges and opportunities of collecting, storing and sharing sounds (Gramophone)”
November 3-4-5, 2022	GLAMHack the Swiss Open Cultural Data Hackathon at SUPSI in Mendrisio	Communication/ dissemination/ training	GLAMHack the Swiss Open Cultural Data Hackathon at SUPSI in Mendrisio, Ticino - Local teams can participate in the event with workshops related to open data in the fields of arts, design and music
November 16, 2022	Online meeting with the partners	Meeting	Local teams participate in project meeting in preparation for the annual report	Centralised team offers clarification and support to local team
December 5, 2022	Online meeting with the advisory board	Meeting
By December 15, 2022		Report	Local teams submit the annual report of activities and expenses (cash and in-kind)

Done Documentation about research practices in the field of ADM
Done Communication is focussed on the project partners and stakeholders.

2023 Focus on the Training

Calendar of the training in English
- Calendario delle formazione Open Science alla SUPSI

Due date	Title	Type of action	Actions needed from the Local Teams	Centralised team
February 1, 2023	Online meeting with the partners	Meeting	Local teams participate in project meeting to validate annual report	Centralised team presents annual report
February 8, 2023	Webinar Creative Commons and Open Science for Arts, Design and Music: Session 1	Attending training	Participation in the webinar organised by the centralised team
February 15, 2023	Webinar CCDigitalLaw: Copyright in Switzerland	Attending training	Participation in the webinar organised by the centralised team
March 8, 2023	Webinar Creative Commons and Open Science for Arts, Design and Music: Session 2	Attending training	Participation in the webinar organised by the centralised team
April, 2023		Organising training	Each school organizes a training for researchers/teachers/collaborators with the support of the centralized team. Local teams can also include in their training the Creative Common Certificate program, addressing Educators & Academic librarians. https://certificates.creativecommons.org
April 5, 2023	Webinar Creative Commons and Open Science for Arts, Design and Music: Session 3	Attending training	Participation in the webinar organised by the centralised team
April 19, 2023	Webinar: A conversation with ProLitteris	Attending training	Participation in the webinar organised by the centralised team
April 26, 2023	Webinar: Introduction to DARIAH/DARIAH-CH	Attending training	Participation in the webinar organised by the centralised team
May 3, 2023	Webinar: Wikidata for Arts and Humanities	Attending training	Participation in the webinar organised by the centralised team
May 31, 2023	Webinar: Introduction to Data Management Plan: Specifics of Data in the Arts and Humanities	Participation in the webinar organised by the centralised team
June 7, 2023	Online meeting with the partners	Meeting	Local teams participate in project meeting and provide feedback on training programme	Centralised team presents results of training programme
June 26, 2023	Webinar: Open Access to cultural heritage: Ethical issues	Participation in the webinar organised by the centralised team
September 13, 2023	Webinar: Local Contexts: Supporting Indigenous Data Sovereignty and Cultural Authority in Collections and Data	Participation in the webinar organised by the centralised team
By October 2023		Organising training	Each school organize workshops/course/seminars for their students to include Open Science within students’ curricula.
By October 2023		Networking	Negotiation with the identified national publishers and journals
October 2023		Communication/ dissemination/ training	Open Access Week: organization of local events
November 15, 2023	Online meeting with the partners	Meeting	Local teams participate in project meeting in preparation for the annual report	Centralised team offers clarification and support to local team
December 4, 2023	Online meeting with the advisory board	Meeting
December 13, 2023	Webinar: Open Design: the updatable life of physical artifacts	Participation in the webinar organised by the centralised team
January 31, 2023		Report	Local teams submit the annual report of activities and expenses (cash and in-kind)

Done Annual report (Jan 2023), intermediate report 2023
Done 2 meetings
Done Production of 3 webinars
Done Training and coaching to trainers
Done Training and coaching to researchers
Done 3 schools involved in the project organize workshops/seminars/courses related to Open Science for their students.
Done Communication is focussed on the project partners and stakeholders.
Done Institutional website with guidelines, recorded webinars and other documents (June 2023)

2024 Focus on the National and International Publishers

Done Annual report (Jan 2024), interim report
Done 2 meetings
Done Relationships with 3 national specialised publishers in the field of ADM
Done Implementation of OA on institutional publications (70%)
Done Documentation about practices of publishers specialised in ADM in the field of Open Access
Done Networking with international publishers in the field of ADM to support 5 in Open Access. Relationships with DOAJ
Done Public presentation of the project results with invitation to journals and publishers (May-June 2024)
Done Public presentation of the project results and publishers involved (Oct 2024)
Done Communication and dissemination of the project guidelines and tools at a national and international level, within the institution and among researchers and students
Done Communication involves publishers (international and national), and it focusses on disseminating the project results
Final report (Dec 2024)

Due date	Title	Type of action	Actions needed from the Local Teams	Centralised team
January 2024		Data and plan	Local teams suggest further relevant international publishers and publications in the field of ADM to the centralized team
18 January 2024	Webinar: OS-ADM and GOAL in conversation with the SNSF	Attending training	Participation in the webinar organised by the centralised team
19 January 2024	Webinar: (Un)limited Options – Open Access and multimedia publications	Attending training	Participation in the webinar organised by the centralised team
23 January 2024	Webinar: OS-ADM in conversation with Edizioni Casagrande	Attending training	Participation in the webinar organised by the centralised team
24 January 2024	Webinar: OS-ADM in conversation with Mētis Presses	Attending training	Participation in the webinar organised by the centralised team
25 January 2024	Webinar: OS-ADM in conversation with Triest Verlag	Attending training	Participation in the webinar organised by the centralised team
January 31, 2023		Report	Local teams submit the annual report of activities and expenses (cash and in-kind)
6-7 September 2024	10th edition of the Swiss Open Cultural Data Hackathon	Support and attending	Local team supports and contributes to the GLAMhack24 in Lucerne
By October 2024		Contacts	Local teams negotiate with national publishers Green/Gold/Diamond OA options, with the support of the centralized team
By October 2024		Release	Local teams publish institutional publications «open by default» (project websites, reports, documents, journals, magazines, books, audio and video recordings, multimedia material).
October 22, 2024	"Multimedia content and third-party rights: The beauty and complexity of open science in art, design and music", presentation at ZhDK Open Access Week 2024	Communication/ dissemination/ training	Open Access Week: organization of local events
November 20, 2024	Online meeting with the partners	Meeting	Local teams participate in project meeting in preparation for the annual report	Centralised team offers clarification and support to local team
December 2, 2024	Online meeting with the advisory board	Meeting
December 11, 2024	Guidelines for open science in arts, design and music: Roundtable	Meeting	Participation in the round table	Organisation, communication and delivery
December 15, 2024		Report	Local teams submit the annual report of activities and expenses (cash and in-kind)

2025 Follow up

Doing... Folow up activities:
- presentation of the guidelines
- follow up project on alternative forms of publication - currently working with a research team to apply for a swissuniversity grant related to alternative forms of publication.
- follow up project on open data and GLAMs - currently collaborating with DARIAH-CH GLAM working group about this topic.

Doing... Maintenance of the website - For sustainability reasons, the website is on Meta-Wiki and archived on OSF.
Done Collecting requests for a review of the guidelines. The guidelines have been reviewed by a team of experts and furthermore reviewed by invited guests at the presentation (DARIAH-EU open science and Wikimedia Foundaiton)