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Comment The English version of this agreement is the one that they are agreeing to when they apply to become a Wikimedia user group. Translations are provided for informational purposes. Please do not edit the original text of the agreement.

User group agreement and code of conduct

The Wikimedia Foundation ("we", or "us") is a nonprofit organization that is dedicated to empowering and engaging people around the world to collect and develop educational content under a free license or in the public domain and to disseminate it effectively and globally.

You and [NAME OF USER GROUP] ("you") agree to the conditions in this agreement by clicking "I agree" on your user group application. The effective date of the agreement is the date when it is signed by all parties.

The Affiliations Committee (“AffCom”) is a body established by the Wikimedia Foundation Board of Trustees to advise on matters related to affiliate recognition and the affiliate ecosystem.

You will follow our Trademark Policy

  • You have read and agree to follow our Trademark Policy. This policy explains when you can freely use Wikimedia logos and when you need to ask permission.

You are independent from the Wikimedia Foundation and other groups

  • This agreement does not create an employment, agency, or partnership relationship between you and the Wikimedia Foundation and any other Wikimedia organization. You acknowledge and understand that you and the Wikimedia Foundation are independent of each other. You and your user group may not speak or act for the Wikimedia Foundation in any way.

You are recognized as a user group as long as you follow this agreement

  • This agreement will last for 15 months, beginning on the date of the last signature. This agreement will automatically terminate at the end of the initial 15-month term unless it is affirmatively renewed by the Wikimedia Foundation, on the advice of AffCom. If we choose to renew this agreement, you will receive notice in writing from us or from AffCom. If renewed, the renewal term will be for one year, and it will automatically renew for additional one-year terms unless it is otherwise terminated.
  • We may terminate the agreement at any point by providing written notice at least 30 days in advance of the termination date. The Affiliations Committee may terminate this agreement immediately if you violate the terms of this agreement. You may terminate this agreement at any time by sending written notice to the Affiliations Committee.

Your user group's name and logo

  • Your initial approved name is [Name of User Group]. Any changes to your approved name, or additional translations or localizations you wish to use, must be approved by the Affiliations Committee and must be consistent with the naming guidelines for Wikimedia user groups.
  • The Wikimedia Foundation gives you permission to use your approved name for activities that are consistent with the code of conduct and this agreement. This permission ends if your agreement is terminated.

Activity requirements

Your group’s activities must comply with the following:

  1. Your group's goals and activities should be consistent with the Wikimedia mission. You must not engage in activity that poses significant risk to other Wikimedia organizations or Wikimedia projects.
  1. You must follow the Wikimedia Trademark Policy, including our Visual Identity Guidelines.
  1. You should strive to run a friendly and respectful group. You and your group must follow the Universal Code of Conduct, and you should ensure your group's events are consistent with the Wikimedia Friendly Spaces Policy.
  1. You must make clear in your communications that you are an independent group of volunteers, and you are not the Wikimedia Foundation or Wikipedia.
  1. You must behave transparently, including maintaining a Wikimedia project wiki page describing your group and its activities, and providing an annual update of your activities to the Wikimedia community and the Wikimedia Foundation. You should post this report as an update on Meta-Wiki.
  1. You must provide the Wikimedia Foundation the names and contact information for two representatives for your user group. These representatives must agree to this agreement. Upon the Wikimedia Foundation's request, your representatives will need to provide additional information to confirm their identity. The names of your representatives may be used publicly to identify your group.
  1. You may not engage in illegal activity, and you must comply with all applicable financial and privacy laws and regulations.
  1. You must maintain and satisfy all relevant license requirements and other legal obligations to operate your group.

Other terms

This agreement is governed by the laws of the State of California, USA, without regard to conflict-of-laws principles. The parties will first attempt to resolve all disputes through mediation. If mediation fails, then we will resolve that dispute, and consent to personal jurisdiction exclusively, in a state or federal court in San Francisco County, California.

This agreement is in the English language, with any translations provided for informational purposes only.

It may be necessary for the Wikimedia Foundation to modify this User Group Agreement from time to time. Your representatives will receive 30-days prior notice by email of any changes to this agreement.

Signed,

Wikimedia Foundation

Signed:

__________________________

Name: ____________________________

Titel: ___________________________

Date:

____________________________

[Name of User Group]

Affiliate Representative #1

Signed:

__________________________

Individually and as agent for User Group

Name: _____________________________

Von:

_________________________

Date:

_____________________________

Affiliate Representative #2

Signed:

___________________________

Individually and as agent for User Group

Name:

_____________________________

Username:

_________________________

Date:

_____________________________


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