Wikimania 2022/Scholarships/Wikimania Festival in Esino Lario - Italy

statusfunded

Wikimania 2022

Festival in Esino Lario

Wikimania online 2022 comes back to Esino Lario in Italy, with gatherings, the streaming of Wikimania, training for kids and the pleasure of meeting again

start date01 July

start year2022

end date30 September 2022

end year2022

budget (local currency)3.750 euro

budget (USD)4,014.49 dollars

typeOrganization

nonprofitYes

grantee• iopensa

contact(s)• Iolanda Pensa io

pensa.it• Dario Crespi dario.crespi

wikimedia.it

Wikimedia Affiliate• Wikimedia Italia in collaboration with Ecomuseo delle Grigne/Associazione Amici del Museo delle Grigne

website (if applicable)• https://www.wikimedia.it/

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friendly space expectations

Project Plan

Activities

What Wikimedia movement affiliate do you represent?

Wikimedia Italia
Ecomuseo delle Grigne and Associazione Amici del Museo delle Grigne, Esino Lario, Province of Lecco, Italy

How will the funding requested support your community’s participation at Wikimania?

In-person meetups that coincide with Wikimania activities (food, beverage, meeting space)

Wikimania 2022 Festival in Esino Lario is an in-person regional event taking place August 13th and 14th in Esino Lario, a small mountain village which already hosted Wikimania in 2016.

Esino Lario, Italy. Esino Lario is a small mountain village over Lake Como in the Province of Lecco. It is at around 2 hours from Milan; it is connected by train from Milan to the station Varenna (around 1 hour) and by bus from Varenna to Esino (around 30 minutes). It is venue that will welcome wikipedians and wikimedians and it has services that can conveniently host our event. Wikimania online 2022 is also a nice change to organise again something in Esino Lario and to bring back memories of a challenging but also extremely collaborative experience.

Holidays in Italy. Monday August 15th is Ferragosto, a national holiday in Italy. In August many industries and services in cities are closed and people traditionally take their holidays in this period. Wikimania online takes place in 2022 in a period of vacation in Italy and therefore we propose to gather in the Esino Lario, where there are already events planned and we can enjoy the holidays together in the refreshing mountain weather.

A light program of conferences, gatherings and events. The festival in Esino Lario will last 2 days with a light program of conferences, gatherings and events. The goal is to enjoy an in-person event during Wikimania, to discuss and exchange among participants and to bring back Wikimania to Esino Lario. Wikipedians and wikimedians will take advantage of the local program of events taking place during the holidays of Ferragosto and they will have the change to attend the online international conferences in a pleasant location. Furthermore some local conferences and a workshop for children will be organised in Esino Lario during the week-end.

Program - Draft - **Updated program of Wikimania Festival in Esino in English**
	Friday	Saturday August 13th	Sunday August 14th	Monday August 15th
Morning		Arrival of the participants Visit to the Museo delle Grigne (with a session devoted to Wikimania Esino Lario 2016)	Walk - Agueglio and San Defendente	Suggested walk - Ortanella and Monte Fopp
Lunch		Local restaurants	Local restaurants (invitation)	Picnic in Ortanella
Afternoon	Wikimania streaming Arrival of the participants	14-18 Wikimania at Museo delle Grigne 14-15 Welcome session 15-16 Wikipedia and Vikidia workshop 15-18 Wikimania streaming, gatherings and meet-ups	14-18 Wikimania at Museo delle Grigne 14-15 Welcome session 15-18 Wikimania streaming, gatherings and meet-ups
Afternoon	Wikimania streaming Arrival of the participants		Aperitif at Sasso di Narele
Dinner	Local restaurants	Event by Pro Loco Dinner and music. Event for families and children with inflatables	Local restaurants	Local restaurants
Evening	Local restaurants		Event by Soccorso Val d'Esino Country music and dance	Local restaurants
Accommodation	Local hotels and B&B	Local hotels and B&B	Local hotels and B&B

If you are planning to distribute funds to community members, such as by running a local scholarship program, please provide additional detail on how you will organize this process.
We expect participants to cover their individual costs. Wikimedia Italia can provide a grant to participants which contribute activity to the event; the association already has a microgrant program and the possibility to ask for rapid grants which are below 300 euro (we expect the costs in Esino Lario for the project to be below this amount). The selection process will be managed by Wikimedia Italia. We need to explore the possibility for participants coming from other countries in Europe to apply to their local chapter or to receive support from other chapters.

Location Esino Lario
Distances
Venue Museo delle Grigne
Venue Villa Clotilde

Outcomes

Please provide a range or estimate for the number of participants the funding will support.

10 children will attend the Wikipedia and Vikidia workshop (9-14 years old)
30 people volunteering for Wikimania 2022 Festival in Esino Lario

20 wikipedians and wikimedians attend Wikimania 2022 Festival in Esino Lario
150 people attend the first event for families in the evening (wikipedians, wikimedians and Wikimania Esino Lario active volunteers, with a focus on children and families)
150 people attend the second event with country music and dancers in the evening (wikipedians, wikimedians and Wikimania Esino Lario active volunteers

As a regional event, we need to explore the interest of participants from other European countries to attend the event.

Budget

Esino Lario is a location where we can take advantage of an established network and a series of existing services at a reasonable price.

We expect participants to book directly their accommodation and to manage their transport. We will collect information about the attendees to plan coffee breaks and to support the organisation of the events in the evenings.

We want to enrich the program of Esino Lario evening events with country music, because we trust the country music evening during Wikimania 2016 is a nice memory for many people who attended it. It sounds bizarre but it was actually an incredibly inclusive, diverse and fun event.

Category	Activities	Description	Description unit	Number of units	Cost per unit	Cost	Supported by	Request to Wikimedia Foundation
Cost per participant (and scholarships)	Cost per meal	We propose a light program of events in a venue that can provide existing services at a reasonable price. Participants will book and pay directly				€ 15-30 per meal	Individual expense
	Cost for accommodation					€ 50-10 per night
	Travel costs
	Scholarships for participants based in Italy	Participants can eventually ask for a grant to Wikimedia Italia to cover their costs in particular if they have an active role in the event (travel, accommodation, food up to 300€)		10	€ 300	€ 3.000	Supported by Wikimedia Italia
	Scholarships for European participants	Participants can maybe ask for a grant to cover their costs in particular if they have an active role in the event					Supported by European chapters?
Wikimania meetups and watch parties during the days of the event	Venues: Museo delle Grigne, Villa Clotilde	Wikimania 2022 Festival in Esino Lario will take place at the public spaces of Museo delle Grigna and Villa Clotilde					Offered by Esino Lario city council and the association
	Coffee stations	We plan 2 coffee stations at Museo delle Grigne on Saturday August 13th and Sunday August 14th	Participants (for 2 days)	100	€ 7,00	€ 700	Request to Wikimedia Foundation	€ 700
	Sunday August 14th lunch	We cover the costs of lunch on Sunday August 14th	Participants	50	€ 25,00	€ 1.250	Request to Wikimedia Foundation	€ 1.250
	Event in the evening Saturday August 13th	Organised by the association Associazione Pro Loco Esino Lario
	Event in the evening Saturday August 13th for families and children	Music, games (inflatables) and siae for the music (license) 150€				€ 500	Request to Wikimedia Foundation	€ 500
	Event in the evening Sunday August 14th	Organised by the association Associazione Soccorso Val d'Esino
	Music for the event Sunday August 14th	We propose to offer a country music evening for Sunday August 14h to recall Wikimania Esino Lario 2016 and to propose a fun evening for everyone. Cost of the music group and dancers 350€, cost for the association 100€, siae for the music (license) 150€				€ 600	Request to Wikimedia Foundation	€ 600
Childcare services (or similar family services)	Wikipedia and Vikidia workshop for kids (9-14 years old)	Volunteers will manage the workshop. We expect around 10 kids 9-14 years old				Supported by Wikimedia Italia volunteers and event organised by association Pro Loco Esino Lario
Printed artwork, conference swag/merchandise for event participants	Swag/merchandise for event participants	We plan to produce a little gadget for the participants	Participants	70	€ 10	€ 700	Request to Wikimedia Foundation	€ 700
Small hardware expenses to support access	Checking connectivity in all venues and access points	Costs to check the connectivity and to increase access points if needed				€ 200	Supported by Ecomuseo delle Grigne and Associazione Amici del Museo delle Grigne
Video production support	Photos and videos of the event	Supported by Wikimedia Italia
Video production support	Communication of the event	Supported by Wikimedia Italia
Administrative or operational costs for distributing funds		Supported by Ecomuseo delle Grigne and Associazione Amici del Museo delle Grigne and Wikimedia Italia
Total request to Wikimedia Foundation								€ 3.750
27 May 2022	Oanda		Total request to Wikimedia Foundation					$4.014,49