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Wikimania 2022/Scholarships/Wikimania Festival in Esino Lario - Italy/Management

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Wikimania Festival in Esino Lario (EN) Wikimania Festival a Esino Lario (IT) Project supported by WMF (EN) Management (EN) Report (EN)

Preparing the application

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  • Done Informing Wikimedia Italia Board and staff about the submission
  • Done Informing the associations in Esino Lario about the submission: Pro Loco and Soccorso val d'Esino
  • Done Informing past attendees of Wikimania Esino Lario 2016 about the submission through the mailing list
  • Done Informing the mayor of Esino Lario about the submission
  • Done Page created on Wikipedia in Italian to present the program and collect participants - w:it:Wikipedia:Raduni/Wikimania 2022 Esino Lario
  • Done Submission to Wikimania program committee to stream a session of Wikimania Festival in Esino Lario within Wikimania 2022 online program - June 2022

Completing your application

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Once you have completed the application, please do the following:

  • Done Change the application status from status=draft to status=proposed in the {{Probox}} template.
  • Done Contact [INSERT EMAIL] to confirm your submission, as well as to request any support around your application.


Contract

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Implementation

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Meetings

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  • Done Meeting with Dario Crespi, 21 July 2022. Review of the program and things to do
  • Done Call with Maurizia Dell'Era. Workshop for kids and use of the primary school

Communication

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  • Done News about Wikimania Festival in Esino Lario sent in the mailing list WL May 27th, 2022
  • Done Making sure the dates and events are in the program of events of Esino Lario
  • Done Adding Esino Lario to the map of local events
  • Done Press communicate about Wikimania Festival in Esino Lario
  • Done Wikimania Festival in Esino Lario included in the newsletter of Wikimedia Italia (August)
  • Done Graphic design
  • Done Signs

Logistics

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  • Done Limesurvey to collect information and needs from the participants
  • Done Contacting the catering for the coffee break
  • Done Contacting the restaurants to reserve tables for the participants
  • Done Contacting the primary schools to ask for the availability of the school if we need more space

Reporting

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Changes to your grant: Post request for change/s to your grant on your proposal's discussion page and notify wikimania@wikimedia.org so that they may review and reply to your request on Meta and copy grantsadmin(_AT_)wikimedia.org so that we may capture the changes in your grant record.

Reports should follow the template Wikimania 2022/Scholarships/Reporting Template
The report doesn't have to be highly detailed, but it should clarify your application's goals and whether you've managed to meet them, your achieved outcomes, lessons learned, as well as financial reporting. For an example of a good report, check Wikimedia UK's report from 2021.
If you need an extension to the deadline, notify the organizing team in advance via email.
Include information on any remaining unused grant funds in your report’s finances section and your suggestions on ways to use the funds that are approved by WMF. Or return the unused funds following the instructions at Grants:Return unused funds to WMF.
Document expenses appropriately by reviewing the guidelines at Grants:Documenting project expenses. You are not required to send in receipts for any of your current projects as part of your reporting, unless specifically requested by the Wikimedia Foundation in accordance with the terms of the agreement.
  • Done Notify the Wikimania organizing team via email: wikimania(_AT_)wikimedia.org and copy grantsadmin(_AT_)wikimedia.org
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