Grants talk:PEG/Wiki-ID/Wikipedia:Rintis

Evaluation by the GAC

GAC Members who approve this grant request

1. Tony (talk) 07:45, 30 March 2014 (UTC)
2. 3BRBS (talk) 21:40, 30 March 2014 (UTC)
3. Mayur ^{(talk•Email)} 04:23, 10 April 2014 (UTC)
4. --Ilario (talk) 13:52, 11 April 2014 (UTC)

Comments

3BRBS

1. I believe this a solid proposal, very well thought and put togheter. I have no major concerns about it, and I believe it will be really succesfull. I just have to questions: The first one, since 77,7% of the budget is spent on meals (including snack and beverages), on items 1 to 12, this cost must be carefully calculated since a dollar les or more could make a big difference on being short or overestimated. At this moment each meal costs USD 6.57 per person ¿Is this calculation correct?; The second question is ¿What is the purpose of the mugs and pins?, since they are named as "merchandise" (for seminar), ¿you plan to sell this? If not, meaning that you are planning to give away this items, I believe is better to change the name of the item to "promotional material" to avoid any confusions. Great work guys!--3BRBS (talk) 21:36, 26 March 2014 (UTC)

Hi 3BRBS, thank you for your comment and question! You are right, currently USD-IDR exchange rate is kinda unstable, especially as Indonesia is now holding a presidential election which will surely make the rate fluctuative. We have carefully calculated the price of meals in IDR (Rp.75.000), but because of the fluctuation, it's very difficult to estimate the cost in USD. However, I and second project lead have committed to donate up to $300 if the project is under-budgeted (as stated in the proposal). This might serve as a buffer if the IDR to USD rate drops. If the meal cost happens to be overestimated (because of change in exchange rate), we will simply invite more people/community partners so the events will create bigger impact.

For the "merchandise", yes, we're not going to sell it. We're planning to give away the items. Thank you for the suggestion 3BRBS! Will change it ASAP :). --Ricky Setiawan (talk) 06:42, 27 March 2014 (UTC)

Thanks for the clarifications!--3BRBS (talk) 21:39, 30 March 2014 (UTC)

You're welcome! --Ricky Setiawan (talk) 11:20, 1 April 2014 (UTC)

Ilario

Personally I think that the objectives of "recruiting new editors" is a little bit ambitious. I don't think that events can create new editors, probably can widespread the knowledge of Wikimedia projects, but the participation remains something personal connected with the satisfaction or not to contribute. Without a "community management" or a retention plan, I think that the definition of "new editors" remains imperfect. --Ilario (talk) 09:54, 27 March 2014 (UTC)

Hi Ilario, thank you for your question! First, sorry for not making it clear, by "new users" we mean that we target 145 new accounts to be created during the event. On the last two events, at least 15 new accounts were created. So based on this, I believe we will be able to attain this goal.

For an additional information, we don't target an increase in "active contributors" because, as you said, the definition of "active contributors" is vague. Maybe we can simply define "active contributors" as someone who writes 100 articles in the last 3 months, but what about those who are contributing to Wikipedia in a way other than writing articles? One notable example, we have Andy Lesmana, we met him in one of our event, Ngewiki Berjamaah 2013. Due to his job, he seldom write article in Wikipedia, BUT he attend almost all of our events (as a committee) and actively contribute for our outreach effort in Indonesia! Even, in my opinion, his contribution to Wikipedia outreach is much, much bigger than most Wikipedians! He is our internal relation officer now and will directly involve in this project! My point is, we cannot simply target the number "active contributors" as our goal, as the definition of what is "active" and who is "contributors" are totally vague.

But of course, we want these new users to become active contributors, and that's exactly why we hold a continuous event -- it's our retention plan! Unlike one-shot concept like writing competition, continuous event opens a door for new users to keep engaging with the community. Every time we plan an event, we always contact those who have previously joined our event. And we make different theme in every event, with different community partner so it's not boring. For example, we collaborate with GantiJakarta (en:Change Jakarta) community to create a joint event in which participant were not only taught to write article but also taught on how to make a biopory. This successfully attracted a lot of people (30 participants). I believe (based on our track record) that the acceptance they get and identity as a member of a community will also motivated them intrinsically to keep contributing for Wikipedia. --Ricky Setiawan (talk) 16:52, 27 March 2014 (UTC)

Hi Ilario, thank you for your attention. :) Our team consists of community managers in real world, such as Ricky Setiawan, Anita Majid, Andy Lesama, and our incoming member Fiki. I myself was a strategic planner and community manager in my past job. Regarding your question about retention plan, we are planning to appoint one of our member as member retention officer. He/she will be responsible to create member database and nurture the community. We will integrate social media to help members to interact with each other and send monthly reminder of Ngewiki Berjamaah schedule. Our instructor, Bonaditya, will also create evaluation and discussion regarding the course.

Our project is not only developing a Wiki-How-to course, but also creating offline activities, which will attract people attention, even from a non-wikipedian. For example, in February 9th and March 1st, 2014, we held biopores and vertical garden training. After the training, we encouraged them to share their knowledge as wikipedia article (you can review the articles here and here). In March 29th-31st, we held a fun tour to Bandung (more or less with the same members) and encouraged them to create some contemporary art gallery article after attending exhibition. That's how we will create retention plan: by adding fun factor and keeping consistency.

Of course building loyal community and turning them into active contributors needs effort and hard work. But that is the reason why we are submitting this proposal. We have done this strategy for a year in 2013 and it seems to work in small scale. Now we really need everybody's support to create more impact :). It's hard, but not impossible. Hariadhi (talk) 18:01, 31 March 2014 (UTC)

Tony1

Solid proposal. I'm willing to back this, but I'll be very interested to see the report, from which we can learn and monitor just how successful such activities are at attracting new editors.

No mention of the cost of venue hire; I presume it's free.

No travel money; I guess most participants will come from Jakarta or Bandung.

How good will the internet connection be when run by many people at once?

Will a person be assigned to be in charge of each event?

Side-comment: each person might cover a section or two in a new article—but will the translators cross-check each other's work? I believe that this is world-best practice for translation.

Side-comment: Do you expect that some participants will use mobile phones, etc; or will all use a laptop or desktop computer? Just interested. Tony (talk) 07:45, 30 March 2014 (UTC)

Hi Tony, thank you for your attention.

1. Yes, there is no mention of venue cost, because mainly we use the WikiCamp Buaran (or other places for activities in Bandung) for our activities. For the closing event, we planned to use @america, which is owned by the U.S. Department of State and completely free of charge.
2. About the Internet connection, WikiCamp is equipped with WiFi for ten persons and there is also additional two portable WiFi when needed.
3. Based on our experiences before, most of participants use laptops, and the WikiCamp is also equipped with laptops and desk computers. But if possible, we will try to introduce mobile Wikipedia edition and editing issues involving mobile phones.
4. For translation issues, our community worked together with other Indonesian Wikipedia editors to provide supervision in article translation. Other Wiki-ID volunteers who are far away from Jakarta were usually assigned to check and fix articles which are produced during the meetup. SpartacksCompatriot (talk) 05:19, 31 March 2014 (UTC)

Hi Tony! Thanks for your question and sorry for not being able to respond it quickly, I was with Wiki-ID team in Bandung to support Wikimedia Indonesia project there on the last three days! Ramzy has cover most points, but as an additional note:

1. No travel money; I guess most participants will come from Jakarta or Bandung. Travel money is written in point 13, but only for committee, not participant.
2. How good will the internet connection be when run by many people at once? As ramzy said, we are now having a wifi for 10-15 persons, and we plan to install additional wifi connection from different provider (using our own fund) to ensure speed and stability. We also have two additional portable wifi that can support up to approx. 10 persons. Using this grant, we will buy another portable wifi. All will be able to support approx. 50 concurrent connection.
3. Will a person be assigned to be in charge of each event?. No, I will be in charge for every event expect for those that will be held in Bandung (they will be prepared by Wiki-ID team in Bandung: Kaliandrakali, Bozky, and Albertus Aditya).

-Ricky Setiawan (talk) 11:17, 1 April 2014 (UTC)

• Thanks to both of you for your responses. Just an afterthought: I presume this will enmesh well with the $750,000 grant from the Ford Foundation—that is, that it will be a reasonable thing for the WMF to pay for in addition to that grant, and that the value added from Rintis will complement the benefits of the larger grant.

  If this is granted, I look forward to information on the translation process, so that other affiliates can learn. Translation of articles appears to be a particularly workable thing to do, rather than the creation of rafts of "stub" articles that I see happening everywhere! Tony (talk) 12:23, 1 April 2014 (UTC)

Of course, although we have different approach (Wikimedia Indonesia emphasizes on competitive approaches, we focus on collaborative approaches), we have the same, aligned goal to improve the number of contributors for all Wikimedia's project. Btw Tony, just want to clarify, we use translation approach as it's the easiest and the most effective way to learn how to write in Wikipedia (because people can focus more on Wikipedia syntax and writing style rather than spending their time to find sources for the article). It might be ended with a long article, but there's also a chance that it'll be ended as stub. It's all depends on the number of participants, internet connection speed, and their translation skill. :) --Ricky Setiawan (talk) 05:38, 2 April 2014 (UTC)

On a quick look, the modification excluding all but one event in Bandung look reasonable. Over to the staff on that. I'm strongly onboard with the translation model for skilling up and recruiting editors. Thank you, Ricky. Tony (talk) 06:18, 2 April 2014 (UTC)

Thank you Tony! --Ricky Setiawan (talk) 11:17, 2 April 2014 (UTC)

Slight change for events in Bandung

Wiki-ID in Padjajaran University, Bandung

Hi all,

would like to inform you that there are some changes in our plan, especially for events that will be held in Bandung. First I would like to clarify that although we've done this kind of event for many times in Jakarta, we haven't try it in Bandung. For this reason, we decided to go to Bandung ourselves and assess the possibility and risk of doing the event there. Unfortunately, we concluded that it will take a lot more effort to do this event in Bandung as both our team and internet infrastructure in Bandung are not ready. Unlike Jakarta, we still have a few contact to other community and we haven't found eligible venue that offer free seat for our targeted number of participant with good internet connection. So, we decided to make little changes:

• We will only hold one event in Bandung, in November 2014. The other event will be moved to Jakarta with the same number of target participants. This new event will be called "Wiki-birthday", to celebrate Indonesia Wikipedia birthday.
• WikiBotany is moved from June to September, exchanging place with Wiki-birthday.
• As there is only one event in Bandung, the budget for transportation cost (and thus, the total cost) is reduced.
• All targets and goals stay the same

Here's comparison between the new and old event plans:

New list of events

Month	Event	Description	Format	Expected Participant	Active Wikipedian Engaged	New Wikipedian (target)	Location
June	Wiki-Birthday	Seminar about Wikipedia and other content creator community.	Seminar	50	10	30	Ria Rio reservoir, Jakarta
July	Ngewiki Berjamaah 2014	Write as much article as possible, all night. Those who have reached 100 articles got merchandise.	Edit-a-thon	40	10	30	WikiCamp Buaran
August	WikiMerdeka	Learn how to write and edit Indonesia-related articles in Wikipedia	Edit-a-thon	40	10	30	WikiCamp Buaran
September	Wikibotany	Learn how to write and edit botany-related articles in Wikipedia	Edit-a-thon	40	10	30	Jakarta
October	WikiPahlawan	Learn how to write and edit Indonesia heroes-related articles in Wikipedia + Museum visits	Edit-a-thon	40	10	30	WikiCamp Buaran
November	Wikipedia Goes To Bandung	Workshop and seminar about Wikipedia and its movement	Seminar	40	10	30	Bandung
December	Gift for Wikipedia	All participants are encouraged to make 2 minutes presentation on how to improve Wikipedia article number and quality	Discussion and sharing	40	10	30	Jakarta restaurant (tentative)
January	WikiFireworks	Write as much article as possible, all night	Edit-a-thon	40	10	30	WikiCamp Buaran
February	Kencan Kilat Komunitas	Discussion and sharing with other free content-creator community	Discussion and Sharing	80	25	40	WikiCamp Buaran
March	Preparation: 3C-sharing	Meet up for preparation of 3C sharing	Discussion and Sharing	15	15	5	WikiCamp Buaran
April	Preparation: 3C-sharing	Meet up for preparation of 3C sharing	Discussion and Sharing	15	15	5	WikiCamp Buaran
May	Closing Event: Content-Creator Community Sharing	Big seminar on free knowledge and free culture, celebrating Wikipedia Indonesia birthday	Seminar	150	30	60	@America, Jakarta

Old list of events

Month	Event	Description	Format	Expected Participant	Active Wikipedian Engaged	New Wikipedian (target)	Location
June	WikiBotany	Learn how to write and edit botany-related articles in Wikipedia	Edit-a-thon	40	10	30	WikiCamp Buaran
July	Ngewiki Berjamaah 2014	Write as much article as possible, all night. Those who have reached 100 articles got merchandise.	Edit-a-thon	40	10	30	WikiCamp Buaran
August	WikiMerdeka	Learn how to write and edit Indonesia-related articles in Wikipedia	Edit-a-thon	40	10	30	WikiCamp Buaran
September	Wikipedia goes to Bandung	Introduction to Wikipedia for Students in Institute Telkom bandung	Seminar	50	30	30	Bandung
October	WikiPahlawan	Learn how to write and edit Indonesia heroes-related articles in Wikipedia + Museum visits	Edit-a-thon	40	10	30	WikiCamp Buaran
November	WikiGuru	Learn how to write and edit science-related articles in Wikipedia	Edit-a-thon	40	10	30	Bandung
December	Gift for Wikipedia	All participants are encouraged to make 2 minutes presentation on how to improve Wikipedia article number and quality	Discussion and sharing	40	10	30	Jakarta restaurant (tentative)
January	WikiFireworks	Write as much article as possible, all night	Edit-a-thon	40	10	30	WikiCamp Buaran
February	Kencan Kilat Komunitas	Discussion and sharing with other free content-creator community	Discussion and Sharing	80	25	40	WikiCamp Buaran
March	Preparation: 3C-sharing	Meet up for preparation of 3C sharing	Discussion and Sharing	15	15	5	WikiCamp Buaran
April	Preparation: 3C-sharing	Meet up for preparation of 3C sharing	Discussion and Sharing	15	15	5	WikiCamp Buaran
May	Closing Event: Content-Creator Community Sharing	Big seminar on free knowledge and free culture, celebrating Wikipedia Indonesia birthday	Seminar	150	30	60	@America, Jakarta

New project budget table

Number	Category	Item description	Unit	Number of units	Cost per unit	IDR Total	USD Total	Notes
1	Food and beverages	Meal for Wiki-Birthday [event 1]	Meal	50	75,000	3,750,000	328.50	Meal, including snack and beverages for 50 persons (expected participant).
2	Food and beverages	Meal for Ngewiki Berjamaah 2014 - all night event [event 2]	Meal (dinner and breakfast)	80	75,000	6,000,000	525.60	Meal, including snack and beverages for 40 persons (expected participant). All night event. Meal is for dinner and breakfast.
3	Food and beverages	Meal for Wiki-Merdeka [event 3]	Meal	40	75,000	3,000,000	262.80	Meal, including snack and beverages for 40 persons (expected participant)
4	Food and beverages	WikiBotany [event 4]	Meal	40	75,000	3,000,000	262.80	Meal, including snack and beverages for 40 persons (expected participant)
5	Food and beverages	Meal for Wiki-Pahlawan [event 5]	Meal	40	75,000	3,000,000	262.80	Meal, including snack and beverages for 40 persons (expected participant)
6	Food and beverages	Meal for Wikipedia Goes to Bandung [event 6]	Meal	40	75,000	3,000,000	262.80	Meal, including snack and beverages for 40 persons (expected participant)
7	Food and beverages	Meal for Gift for Wikipedia [event 7]	Meal	40	75,000	3,000,000	262.80	Meal, including snack and beverages for 40 persons (expected participant)
8	Food and beverages	Meal for Wiki-Fireworks [event 8]	Meal (dinner and breakfast)	40	75,000	6,000,000	525.60	Meal, including snack and beverages for 40 persons (expected participant). All night event. Meal is for dinner and breakfast.
9	Food and beverages	Meal for Kencan Kilat Komunitas 2014 [event 9]	Meal	80	75,000	6,000,000	525.60	Meal, including snack and beverages for 80 persons (expected participant)
10	Food and beverages	Meal for Preparation: 3C Sharing [event 10]	Meal	15	75,000	1,125,000	98.55	Meal, including snack and beverages for 15 persons (expected participant)
11	Food and beverages	Meal for Preparation: 3C Sharing [event 11]	Meal	15	75,000	1,125,000	98.55	Meal, including snack and beverages for 15 persons (expected participant)
12	Food and beverages	Meal for Content-Creator Community (3C) Sharing [event 12]	Meal	150	75,000	11,250,000	985.50	Meal, including snack and beverages for 150 persons (expected participant)
13	Transportation cost	Transportation cost to Bandung for Wikipedia Goes to Bandung [event 6]	Cost per person (return)	5	150,000	750.000	65.70	Using economy-class bus
14	Internet	Monthly internet subscription	Month	12	300,000	3,600,000	315.36	Monthly internet subscription for 2 modems (capable to support up to 20 concurrent connected devices)
15	Tools	Internet modem	item	1	300,000	300,000	26.28	Additional internet modem so more people can be connected and trained to write in Wikipedia
16	Tools	Whiteboard	item	1	400,000	400,000	35.04	To help us introduce Wikipedia
17	Tools	Promotional material	item	200	25,000	5,000,000	438.00	Mugs and pins as give away for seminar [event 12] participant
18	Electricity	One year electricity voucher	item	12	300,000	3,600,000	315.36	Subsidy for electricity

Thank you. :) --Ricky Setiawan (talk) 04:29, 2 April 2014 (UTC)

Hi, thanks for poiting out this changes. I'm totally fine with this and I keep my support to this proposal. Good luck with this event!--[[User:|3BRBS]] (talk) 04:46, 2 April 2014 (UTC)

Wow thank you 3BRBS! --Ricky Setiawan (talk) 14:35, 2 April 2014 (UTC)

Feedback from WMF

Thank you for this solid proposal and Wiki-ID's responsiveness in addressing comments from the GAC. We appreciate your thoroughness and enthusiasm. Please review our comments/questions below and let us know your thoughts.

1. We want to acknowledge that all of the events will include a mix of both experienced and new editors. Normally editing workshops are focused on teaching new editors, while edit-a-thons are gatherings for experienced editors to come together to edit as many articles as possible. It is great to have experienced editors help support new editors, but the outcomes of these events may be different than typical edit-a-thons. Alex Wang (WMF) (talk) 05:00, 3 April 2014 (UTC)
2. Measures of success: How do the measures of success relate to Wiki-ID's past experience holding similar events? The targeted number of participants seems quite high. Do you have specific plans for outreach? Alex Wang (WMF) (talk) 05:00, 3 April 2014 (UTC)
3. Evaluation tools: The best way to track impact from edit-a-thons is to use Wikimetrics. Using this tool, you can track the usernames of participants and see how many edits they make within a set time period. Here is a useful training guide: Programs:Evaluation_portal/Learning_modules/1Wikimetrics_Training_Overview. Please add time-bound metrics to your measures of success. For example, x months after the edit-a-thon we expect x numbers of new users to make x number of edits. Alex Wang (WMF) (talk) 05:00, 3 April 2014 (UTC)
4. Program design: Considering Wiki-ID is planning numerous edit-a-thons, we suggest you review the WMF Program Evaluation and Design's page for edit-a-thons for more information on best practices and measurement and evaluation. We also suggest looking at WMF's library of Learning Patterns for more best practices. We especially recommend these two learning patterns: mix newcomers with veterans and repeat events. Alex Wang (WMF) (talk) 05:00, 3 April 2014 (UTC)
5. Please provide more information on Kencan Kilat Komunitas and the 3C Sharing events.Alex Wang (WMF) (talk) 05:00, 3 April 2014 (UTC)
6. WikiCamp can only hold 20-30 people and internet connection for 20 (with 2 portable wifi). Where will you hold events with over 30 participants? Alex Wang (WMF) (talk) 05:00, 3 April 2014 (UTC)
7. The meal costs seem quite high. We suggest providing group refreshments instead of individual meals because then you have more flexibility in terms of planning for the number of people that come. However, if you need to provide individual meals, please provide more cost details. Alex Wang (WMF) (talk)

Thank you again for this proposal. We look forward to your responses to the above. Please let us know if you have any questions. Alex Wang (WMF) (talk) 05:00, 3 April 2014 (UTC)

Responses for Wikimedia's feedback

Hi, Alex! Sorry for taking a while. We took our time to discuss and consider all of your inputs.

We want to acknowledge that all of the events will include a mix of both experienced and new editors. Normally editing workshops are focused on teaching new editors, while edit-a-thons are gatherings for experienced editors to come together to edit as many articles as possible. It is great to have experienced editors help support new editors, but the outcomes of these events may be different than typical edit-a-thons.

Yes, it might be different, our aims with this format are to introduce Wikipedia to new users and motivate experienced users to contribute more to Wikipedia by engaging them in the community.

Measures of success. How do the measures of success relate to Wiki-ID's past experience holding similar events? The targeted number of participants seems quite high. Do you have specific plans for outreach?

In our past event, we successfully invited and trained 30 persons. We limit ourselves not to invite more people as our fund is very, very limited. But with this grant, we don't have to worry about the number of participants. We're sure that we will be able to invite 40 people. Our main outreach strategy is to collaborate with our community partners in each event. So in one event, there will be at least two main programs: Wikipedia training and our community partner's program.

Our collaboration with GantiJakarta community

For example, on February 9^th, we collaborated with GantiJakarta community and choose "flood" as its topic; GantiJakarta taught the participants how to make bio pores (a tool to reduce the risk of flood), and after that, Wiki-ID taught them how to write and complete flood-related articles. This will bring at least two benefits for us, first, it will add value and attract more people. Based on my experience, people won't come if they're only offered Wikipedia training. This is also experienced by Wikimedia Indonesia. We heard that they invited people biweekly to learn how to write Wikipedia for free in their HQ and only 2 to 3 people shown up. Second, our community partners will also help us to promote our events (through flyer or poster), or even help us financially. This is why we don't request promotional materials in this grant (except for seminar).

Thanks Ricky Setiawan. This is a really interesting model and seems to be working for Wiki-ID. Does the fact that people won't participate in events unless they are offered a program in addition to Wikipedia training mean that they are not necessarily motivated to contribute after the event? You say that your events are "continuous" -- does this mean participants come to a series of events? Alex Wang (WMF) (talk) 08:18, 10 April 2014 (UTC)

Hi Alex,

Additional programs is needed to keep the event interesting for all participants, especially for those who come repeatedly to more than one event. I mean, no matter how good an event is designed, it will be boring if it’s repeated over and over again in a short time span.

The second reason of inviting other communities is so we can persuade their members to also join and contribute to our community.

About the continuous event, it’s not a serial event. It’s a separated, different event that’s routinely held, and they don’t have to come in sequence, so it’s ok if they skip one or two event before they join another. Participant can come to several events if they want, and we strongly encourage them to do so, but we don’t obligate them. --Ricky Setiawan (talk) 12:52, 11 April 2014 (UTC)

Evaluation tools. The best way to track impact from edit-a-thons is to use Wikimetrics.

Thanks for your suggestion, Alex. But as you may have realized, our events are different from the usual edit-a-thon. First, our event is a continuous event and it seems like the metrics are designed for one-time edit-a-thon. Second, we have a mix of experienced editors and new editors on that event. We have tried several scenarios to implement one of the metrics, or combine several metrics, but we found that it will become too complex and thus will not be able to describe reality. We believe our metrics, both direct (total participant, num. of active Wikipedians engaged, new Wikipedian) and indirect (total num. of active Wikipedian, fans number, increase in awareness) is more suitable and will be more effective in defining the success of our project.

But you gave us an idea. How about putting “find a new metrics for a continuous event by the end of 2015” as one of our goals? It will benefit Wikipedia community as a whole.

We agree that your metrics are useful in measuring the level of participation in your projects. However, we are also interested in the longer-term impact of outreach events, which are measured by editor retention. It is not the only measure of success, but an important one. Let's work together to make Wikimetrics work for Wiki-ID so that it is a useful tool. Regarding your comment below to Tony, we agree that it is not useful to measure contributions of new editors immediately after a training. That is why we suggest metrics that are time-bound. For example, # of editors retained 6 months after the program. Please let us know if you are open to using Wikimetrics and including this type of metric in your proposal. Alex Wang (WMF) (talk) 08:18, 10 April 2014 (UTC)

Hi Alex, we have done our research and found out a way to use Wikimetrics in our survey. Our additional goal will be:

20 of all edit-a-thon participants (10%) will have reached their 100 edits mark six months after their date of sign-up

Here's the explanation

• This goal is suitable for continuous event as the user need to be tracked only once (at the time they sign-up an account).
• 20 of all edit-a-thon participants (10%): We based this calculation on the ratio between active user (>5 edits per month) and total registered users of Wikipedia Indonesia, which is 337 users : 554.389 users. As the ratio is tiny (about 0,06%), 10% is actually a very optimistic target. But we take it as a challenge for ourselves.
• reached their 100 edits mark six month based on our survey, six month, we believe, is the ideal time frame as the probability of them reaching 100 edits mark is high enough (74%). But as implication, we can only submit our project report 6 months after the project end date at the fastest. --Ricky Setiawan (talk)

Program design. Considering Wiki-ID is planning numerous edit-a-thons, we suggest you review the WMF Program Evaluation and Design's page for edit-a-thons for more information on best practices and measurement and evaluation. We also suggest looking at WMF's library of Learning Patterns for more best practices. We especially recommend these two learning patterns. mix newcomers with veterans and repeat events.

Thanks for the info, I’ve reviewed the link you gave, and we will combine both learning patterns.

Please provide more information on Kencan Kilat Komunitas and the 3C Sharing events.

Kencan Kilat Komunitas is a networking event in which we invite several like-minded communities to gather and share ideas. We set the topic to "How to Build a Content Creator Community." Each community partner will be given a time to present themselves and their idea on the topic (for example how they retain their volunteers, how they do the outreach) and we discuss it together. Besides to introduce Wikimedia and all of our projects, this event serves four main purposes:

• As our recruiting tool. We will meet a lot of like-minded people who loves to create content (whether in the form of writings, pictures, etc). We believe it will be easier for us to persuade them to join our effort as they, more or less, share the same ideal with us.
• As our networking tool. As we need to invite at least one community partner in each of our events, our outreach concept is highly dependent on the number of community partner contact we have. This event will ensure our long-term effort to promote Wikimedia’s projects.
• As our learning tool. We will learn from the others on how to build a community in a developing country like Indonesia. We might use this knowledge and adapt it to our concept, and share it to Wikipedians in other developing countries.
• As a pre-event for Content Creator Community Sharing.

Content Community sharing is a big seminar on how to build a community. The topic is same with Kencan Kilat Komunitas, but the idea will be presented by four prominent speakers (our contacts including Asep Kambali, Ivan Lanin, and Rene Soehardono that might help us for free). The main purposes are also same as Kencan Kilat Komunitas, but with larger target audience. We believe that this event will create buzz in local tech media and support our effort to introduce Wikipedia’s philosophy.

Wiki-ID's Plan For WikiCamp Buaran

WikiCamp can only hold 20-30 people and internet connection for 20 (with 2 portable wifi). Where will you hold events with over 30 participants?

Glad you ask this! :) We are now upgrading our HQ. Our plan is as pictured. We are still seeking for a contractor to renovate the building at reasonable price. Besides a larger room, we will also add another broadband connection (as mentioned in our conversation with Tony). We believe it will be able to support another 15-20 persons. And of course we will also encourage participants to bring their own modem (it's a common device here).

FYI, in previous events, when we thought we didn’t have enough room, we simply splitted the participants into two groups. Half is trained on how to write Wikipedia, and the other half will do our community partner’s program on a park nearby. After several hours, they will exchange place.

The meal costs seem quite high. We suggest providing group refreshments instead of individual meals because then you have more flexibility in terms of planning for the number of people that come. However, if you need to provide individual meals, please provide more cost details.

We even created a signature pizza as our branding effort. We call it "Pizza Har" (Har = Hariadhi, 2nd project lead). No pun intended. :p

About the meal cost. We will spread the Rp75,000 as:

• Rp55,000 (US$4.4) for food
• Rp15,000 (US$1.3) for beverages
• Rp5,000 (US$0.4) for snacks

I’m afraid these are the standard price for decent food in Jakarta. By “decent” we mean that of course there are cheaper foods but we afraid we cannot take that as alternative. Maybe it’s funny, but food also serves as marketing gimmick for our events. We believe that people are more encouraged to come if they know that there is a great food waiting for them (this is true especially for students, which by the way is our main target market). That’s why we always put words like Pesta Sosis (sausage party), Ayam Bakar (chicken barbeque), Pesta Salad (salad party) on our report and invitation (screenshot). So I’m afraid we cannot take the budget down.

Thank you, Alex! --Ricky Setiawan (talk) 17:01, 5 April 2014 (UTC)

Difficulty of measuring success

Just to follow up on what Alex and Ricky have written above, I note Asaf Bartov's comments at the October Metrics Meeting at the WMF (I think it was October) concerning the difficulty of retaining new editors who attend skills workshops like this.

Personally, I'd like to see such WMF-funded activities followed up by some kind of subsequent mentoring/contact between those who run the event (even in collaboration with chapter members?) and new editors who have attended. Do you, for example, ask attendees for their username (optional question on your end-of-event quality-assurance questionnaire?), and whether they'd like to have a point of contact for assistance onwiki? Helping, encouraging, onwiki – even an email or two reminding anyone who subsequently doesn't show onwiki – I wonder whether you think this might be worthwhile to maximise the impact of the event? Tony (talk) 09:59, 8 April 2014 (UTC)

Hi Tony,

sure, we'll do that! We will help them onwiki and re-invite them to join every event on the list. This way, we hope that we will be able to retain them.

About the metrics, I personally think the reason why it's so hard to retain editors is because we (Wikimedia) are guided by wrong metrics. Take Wikimetrics for example, all of five metrics seek for increases in article-related addition (edits, page created, bytes added) but none of them actually measure the level of participants' engagement in the community. It's like we're hoping that the participants will give a big contribution just after they attend our training, and when they don't, we assume that the project is failed and then quickly leave them with no further contact.

I believe most of our most active users gave significant contributions not hours, not days, but months after their first contact with the community. It's only after they feel accepted and continuously engaged with the community that they start to give big contributions. That's why we prefer continuous events rather than one-time competitive event, that we believe is not only ineffective but actually kills Wikipedia's spirit of collaboration. --Ricky Setiawan (talk) 17:53, 9 April 2014 (UTC)

Thanks, Ricky. Any data, results, conclusions you come with will be helpful for "lessons learned" in the movement as a whole. And yes, I agree that the WMF has tended to put too much weight on article creation and not enough on article improvement (and good, reasonably full, and culturally modified translations!). Tony (talk) 06:04, 10 April 2014 (UTC)

Thanks Ricky and Tony for your comments. We agree that it's a great idea to create a follow-up process with workshop participants to create a better support system for new users. Let us know how this works and we can spread this idea to other grantees. Regarding Wikimetrics, please see my comment above. Please also note that the success of an event is dependent on many factors, editor retention is just one. Community building is a very important factor that cannot be measured. However, since a key goal is increasing participation and reach, it is very useful to track editor retention over time. Not as a "competition", but as one tool to understand the level of impact of your programs. We can definitely work together to figure out how to make the tools as useful as possible. Alex Wang (WMF) (talk) 08:23, 10 April 2014 (UTC)

Proposal Approved

This grant proposal is approved. Please be sure to include the updated measure of success on the proposal page. Thank you! Alex Wang (WMF) (talk) 07:55, 15 April 2014 (UTC)

Wow thank you Alex! :) --Ricky Setiawan (talk) 09:44, 15 April 2014 (UTC)

Changes in plan

Hi all, I'd like to give some quick updates about our grant. Some notable results are:

• We have held all (June-February) of our events on schedule, expect the January event as there was a huge flood that affected the whole Jakarta Metropolitan transportation system.
• We have made at least two new records in the movement in Indonesia. We held a community festival for the first time (attended by at least 250 participants) and held the biggest Wikipedia meetup that have ever been held in Indonesia (42 participants).
• We have been covered by at least 6 national media in 9 news coverage, both printed and online.
• Our community grow by nearly 100%. And in January Wikipedia bahasa Indonesia reached a new record in the number of active contributors.

We are on track to reach all target. Yet, we want to propose a slight change on the plan.

Judging from our capability now, I believe that we are still not able to execute the last event. It’s planned as a huge seminar, but we have human resources problem because many of our members are still students who will have a final exam/thesis defense on May. The number of volunteers that are available on that date will not be enough. I should admit that we are not as successful in recruiting of older participants (>30 years old) as the younger ones.

I’d like to ask about the possibility of using that last event’s fund to hold 3 events—regular meetup that is attended by 30-40 participants. It will far more beneficial for us rather than one single event, especially to ensure our continuity. I'm going to continue my study abroad after Wikipedia:Rintis ends—I won’t be able to lead the community for the next two years. That means I need to train several volunteers to continue the effort. This events will give opportunities for them to get some experiences on how to manage and execute a project.

So, is it possible for us to do that? --Ricky Setiawan (talk) 08:46, 5 March 2015 (UTC)

Hi Ricky Setiawan . Thanks for the detailed explanation. These changes are approved. It sounds like your outreach activities have been quite a success -- congrats! It would be a good idea after the grant is over to talk about the next phase of community building. I realize you will be studying abroad and we will miss you! But hopefully you can put us in touch with whomever will continue leading these activities when you're gone. A focus on volunteer leadership development, editor skills training, and new editor retention are good next steps. Alex Wang (WMF) (talk) 17:43, 6 March 2015 (UTC)