Grants talk:PEG/T.K Sujith - WikiSangamotsavam 2013/Malayalam Wiki Conference 2013

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I'm 100% fine with this request and suggest its approval, but would also suggest to the organizing committee that any future grant requests be made further ahead of events than this was made. Grants take time to approve, process, and disburse - even more so international grants. This conference is only a little over a month away, and presumably some of these expenses have to be taken on before the actual conference. If the transfer of funds for this grant takes longer than the time until the conference, do you have the capacity to cover the costs out of pocket, or would it impact the performance of the event? If the grant were to be rejected, would you be able to carry on the event still, or would those who have made travel plans etc already end up having to cancel them since you wouldn't have time to find alternate sources of funding? Kevin (talk) 02:34, 15 November 2013 (UTC)

We admit that the grant application has been delayed than its recommended lead time. This was due to the fact that we had to ensure many parameters get in place properly before we can arrive into some realistic and firm estimates and plans. Thank you for considering the request benevolently despite the delay. We shall make note of this and be more pro-active in future.

We have made necessary provisions for early expenses by sharing in temporary loan advances by ourselves. We hope to manage the preparatory tasks by using this buffer fund.

We have taken moderate precautions to ensure that the planned program gets least compromised in such unfortunate eventualities by modularizing the costs. We hope to remix the cost structure by prioritizing critical components and reducing burdens from less important ones. As you may observe from the last year's report, we are quite efficient in being austere enough when situations call for. :)

We are very optimistic that the anticipated sources of funds are highly supportive and lenient of our causes. The total budget is significantly trifurcated to account for such possibilities (like an unlikely failure of the award of this grant). Nevertheless, we would like to receive the full grant sum as planned, estimated and requested to avoid any crises or compromise to the program. Thank you!

ViswaPrabha (വിശ്വപ്രഭ) (talk) 03:07, 15 November 2013 (UTC)

Thanks Kevin ! we accept your warning in true spirit. It was an inadvertent delay. We must avoid the same in future. --Adv.tksujith (talk) 18:16, 16 November 2013 (UTC)

@Viswa: Although I'm relatively certain this grant will be approved, it is worth keeping in mind that it is not a safe assumption that any grant request for a Wikimedia conference will be approved, even if it has been approved in previous years. The CEE conference grant request was turned down several weeks ago, even though a lot of planning had already gone in to the conference and a lot of outside funds had been raised for it and it had been approved last year. I hope the loans aren't terribly high interest, it would be unfortunate if volunteers had to spend their own money to cover a grant gap time :/. Best of luck, Kevin (talk) 19:13, 16 November 2013 (UTC)

Quick question about the responsibile body

Hi, just a quick question to clarify - is this required by a person or by any group or recognized group? I see some info in the submission which indicates me both possibilities, so I would appreciate clarification. Thank you.
— Danny B. 16:36, 15 November 2013 (UTC)

Certainly, this grant is requested by a group. The group consists of active Malayalam Wikipedia community members. However, the group itself is not a recognized body like a chapter or institution. As you may know, Malayalam has the most wild (read free) but most active and pro-creative user base among Indian language communities.

In this case, the group has initiated a plan to conduct the conference and subsequently formed a program committee. The individual applicant happens to be the General Convener from this committee. Thank you! - ViswaPrabha (വിശ്വപ്രഭ) (talk) 17:19, 15 November 2013 (UTC)

Definitely this is a group initiative. Since, the group is not a corporate entity, we can't submit this application in the name of our community. But this grants page wants the track record of the lead persons, we provide the same. Plz see the growing community support to our programme from this edit a thon in connection with Wikisangamotsavam --Adv.tksujith (talk) 19:04, 16 November 2013 (UTC)

Evaluation by the GAC

GAC Members who approve this grant request

1.  Klaas|Z4␟V:  agrees with Kevin 08:03, 15 November 2013 (UTC)
2. --Ilario (talk) 10:13, 15 November 2013 (UTC)
3. --MikyM (talk) 10:18, 15 November 2013 (UTC)
4. as indicated above Kevin (talk) 02:09, 16 November 2013 (UTC)
5. --Manuel Schneider^(bla) (+/-) 22:52, 16 November 2013 (UTC)
6. Polimerek (talk) 00:21, 18 November 2013 (UTC)
7. It's nice to see that WMF grant should cover only a third of the total amount for the project. The other information provided also appear to be convincing enough to support this conference.--Kiril Simeonovski (talk) 09:30, 25 November 2013 (UTC)

GAC Members who abstain from voting/comment

1. I shall be guiding and participating in this program from the community's side. Hence, I abstain from voting on this request. Thank you. ViswaPrabha (വിശ്വപ്രഭ) (talk) 03:15, 15 November 2013 (UTC)

Notes upon approval

Congratulations on your successful grant proposal. The work you've put into it certainly helped the Grant Advisory Committee and me evaluate it quickly.

Regarding your requests for non-financial assistance:

1. Please request trademark permission from trademarks AT wikimedia DOT org listing the specific Wikimedia trademarks you would like to use, and how (i.e. printing on banners, T-shirts, etc.). Please do this as soon as possible, so we can handle this request on time. Do mention (and link to) this approved grant proposal to support your request.
2. We are happy to help with media outreach as far as we are able. For featuring your event on the Wikimedia Blog, please see the Wikimedia Blog page. For other communication needs, please e-mail mroth AT wikimedia DOT org.
3. I'm happy to help arrange a modest merchandise shipment to you. Please e-mail me a precise street address and contact information for the recipient.

I wish you great success in your gathering. Asaf Bartov (WMF Grants) talk 04:39, 23 November 2013 (UTC)

Thank you all for your co-operation and blessings to the event.

We have one more request to you. We are planing to give bags to our delegates and students who attend Wiki Students conference. We wish to embed wikipedia button on each bag. If you can provide wikipedia buttons as seen in this link it will more helpful to us. plz let me know it's possibility. --Adv.tksujith (talk) 18:20, 29 November 2013 (UTC)

Report past due

This project was scheduled to complete in December 2013, and a final report was due 60 days after completion; therefore, this grant report is now past due and you are out of compliance with program requirements. You will not be eligible to receive funding from WMF until you submit all past due reports. We ask that you contact grants at wikimedia dot org immediately with an update on the status of this report, or reply here on the discussion page. Sincerely, Alex Wang (WMF) (talk) 21:08, 21 February 2014 (UTC)

Report extension

The deadline for this report has been extended 2 weeks to allow for translation time. The final report is now due March 7, 2014. Alex Wang (WMF) (talk) 17:42, 24 February 2014 (UTC)

Report past due

Please contact grants at wikimedia dot org immediately with an update on the status of this report, or reply here on the discussion page. Sincerely, Alex Wang (WMF) (talk) 21:33, 18 April 2014 (UTC)

• @Alex: it might be useful to use the ping functionality recently enabled to make sure that the participants are aware of their lateness. I'm not sure what the easiest way to do so on meta currently is, but if you'd find it useful, I could clone the {{ping}} template currently in use on ENWP over for you. Best, Kevin (talk) 06:11, 20 April 2014 (UTC)
• Thanks, Kevin, that would be useful. Alex Wang (WMF) (talk) 17:01, 28 April 2014 (UTC)

Urgent: Grant report overdue

Dear Sujith and Viswaprabha, we have not heard from you regarding this report in over 4 months. Please contact grants at wikimedia dot org immediately with an update on the status of this report, or reply here on the discussion page. Sincerely, Alex Wang (WMF) (talk) 20:42, 18 September 2014 (UTC)

Translation is going on it can be compleated tomorrow --Adv.tksujith (talk) 12:20, 20 September 2014 (UTC)

Grant report incomplete

The grant report is still under draft and the grantee has been unresponsive for over 7 months. The grant report will be marked as incomplete and the grantees will be ineligible for future grants. Alex Wang (WMF) (talk) 20:06, 24 November 2014 (UTC)

Report Submitted

Plz see the completed report here Grants:PEG/T.K Sujith - WikiSangamotsavam 2013/Malayalam Wiki Conference 2013/Report Adv.tksujith (talk) 10:01, 2 September 2016 (UTC)