Grants:Programs/Wikimedia Community Fund/Renewal

Renewal process

The Renewal is a process to support those grantees, who wish to:

Maintain the same annual work and same annual budget as the previous year.
Introduce no changes at all compared to their previous application in Fluxx in programs and budgets.
Go through a simpler evaluation process.
Have inflation compensation: NOTE: the Regional Fund Committees will decide about inflation compensation for each renewal, based on IMF inflation rates and the regional budget available.

Fiscal Year 2024-25 is the first experimental iteration of this process.

We will evaluate the implementation of this renewal process at the end of Fiscal Year 2024-25, and revisit the maintenance of this option from Fiscal Year 2025-26 onward based on the uptake of it in the grantee community and application process efficiency.

Eligibility criteria

Applicants must have at least 2 years of General Support Fund annual plan implemented, be in good standing, compliant regarding their affiliate reporting, and have at least one impact report already available to be assessed for a renewal.
Applicants must have continuity: must not have substantial changes in overall programming directions, in leadership and governance, or be in a significant community conflict or crisis.
Multi-year grants are not eligible for automatic multi-year renewals.

Renewal process

See General Support Fund timeline for the process timeline.

Grantee partner announces the intention for a renewal.
Program Officer approves or declines the request based on basic eligibility criteria above.
Grantee submits renewal request on the Grantee Portal (Fluxx).
Program Officer meets with the Regional Fund Committees. Regional Fund Committees approve the renewal applications and budgets including inflation requests.
Renewal decisions are announced on the talk pages of the renewal proposals.

If your multi-year funding application was turned into an annual renewal

If your multi-year funding application was turned into an annual renewal based on the Regional Fund Committee decision in Fiscal Year 2023-24 (e.g. in Northern and Western Europe region):

In Fiscal Year 2024-25, you will re-submit your original multi-year request from last year without any changes, and it will be evaluated as a multi-year funding request for Year 2 (and for Year 3 where applicable).
For you, the renewal button will be automatically activated on the Grantee Portal (Fluxx), no need to announce the intention (see above).
In light of the multi-year regional budget and based on Fiscal Year 2023-24 decision, the Regional Fund Committees will make a funding amount decision for Year 2 (and for Year 3 where applicable).

How to apply

Read the eligibility criteria and announce your intention for a renewal to the Regional Program Officer. Your Program Officer may also contact you for your intention.
After your request is confirmed, you will receive an automatic notification from the Grantee Portal (Fluxx) with further instructions.
Open the Grantee Portal (Fluxx), log in, and navigate to the "Active Grants" section.
Select your ongoing grant application and click "Apply For Renewal" on the top right corner of the application page.
The renewal form will open with pre-filled responses from your active grant.
- You can edit the Applicant information section, grant title, proposed start and end dates.
- Other questions in the Main proposal, Metrics, and Budget sections are read-only. Renewal process requires that you don't introduce any changes to programs and budgets.
- You need to upload the same documents from the original application.
- Any additional information or documents can be added to Question 22. (Additional information).
You can click "Save" or "Save and close" to save the renewal draft. The renewal request will be added to Requests > Renewal Requests section.
Click "Submit Renewal" to submit the application.