Wikimedia Conference 2017/Eligibility Criteria
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Please check the below list carefully before registering. It provides you with crucial information on the eligibility criteria and status for participating at the Wikimedia Conference as well as to which participant group you belong to. Moreover, it displays the group related travel and accommodation booking process as well as the participant number regulations.
Eligibility criteria and status
[edit]The eligibility criteria for participating in the Wikimedia Conference 2017 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.
Chapters, Thematic Organizations and User Groups must have shown signs of recent activity (within the last six months) and be up-to-date on their reporting by the eligibility deadline (December 1, 2016). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before March 30, 2016. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?”give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.
Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We are watching updates to that page and will be making updates to the eligibility listing accordingly.
Participant groups
[edit]The organization or committee you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.
- Group 1: Representatives of Chapters, Thematic Organizations and User Groups with a full process annual plan grant (APG). Participants from this group have to arrange and pay for their travel/accommodation by themselves.
- Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the conference, even if they have not set aside funds specifically for the conference.
- Group 2: Representatives of Chapters, Thematic Organizations and User Groups which do not receive funding via an annual plan grant (APG). This group includes organizations who receive funding through Simple Annual Plan Grants (Simple APG). WMF Travel department will arrange the travel and WMDE will do the hotel booking based on the information provided in the registration form.
- Group 3: Representatives of the committees WMF board, FDC, AffCom or WMF staff. Travel and accommodation for this group will be organized by WMF Travel staff.
- Group 4: Additional representatives from eligible affiliates who would otherwise have only one representative in Berlin, Individual community members who come from underrepresented communities and who have demonstrated project or community leadership, as well as community Stewards, to participate in the strategy track. Travel and accommodation for this group will be organized by WMF Travel staff.
The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).
Participant number regulation
[edit]- Chapters and Thematic Organizations with full APG funding may send two delegates (board or staff). If they employ at least 0.5 FTE by October 31, 2016, they may send one additional delegate who is a paid staff member.
- Chapters and User Groups may send one delegate. Chapters and User Groups who employ at least 0.5 FTE by October 31, 2016 may send one additional delegate who is a paid staff member.
- Allied organizations may send two delegates.
Affiliates are asked to only send delegates that are well-informed in goings-on at the affiliate, able to confidently answer questions about it and share experience from their group. They should also be empowered to commit their group to involvement in proposed projects or initiatives. We also advise to check the guideline "How to select the delegates" for that purpose.
Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and Others
[edit]Chapters
[edit]| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|
 Wikimedia Armenia
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Yes | Yes | Group 1 | 3 | Affiliate |
 Wikimedia Argentina
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Yes | Yes | Group 1 | 3 | Affiliate |
 Wikimedia Österreich
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Yes | Yes | Group 1 | 3 | Affiliate |
 Wikimedia Australia
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
 Wikimedia Bangladesh
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
 Wikimedia Belgium
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
 Wikimedia Canada
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
 Wikimedia CH
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Yes | Yes | Group 1 | 3 | Affiliate |
 Wikimedia Chile
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No | No | Group 2 | 1+1 | WMF/WMDE |
 Wikimedia Česká republika
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Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Deutschland
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Yes | Yes | Group 1 | 3 | Affiliate |
 Wikimedia Danmark
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
 Wikimedia Eesti
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Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia España
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Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Suomi
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
 Wikimédia France
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Yes | Yes | Group 1 | 3 | Affiliate |
 Wikimedia Hong Kong
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No | No | Group 2 | 1 | WMF/WMDE |
 Wikimédia Magyarország
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
 Wikimedia Indonesia
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Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Israel
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Yes | Yes | Group 1 | 3 | Affiliate |
 Wikimedia India
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No | No | Group 2 | 1 | WMF/WMDE |
 Wikimedia Italia
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Yes | No | Group 1 | 3 | Affiliate |
 Wikimedia Macedonia
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No | No | Group 2 | 1 | WMF/WMDE |
 Wikimedia Macau
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No | No | Group 2 | 1 | WMF/WMDE |
 Wikimedia México
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No | No | Group 2 | 1+1 | WMF/WMDE |
 Wikimedia Nederland
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Yes | Yes | Group 1 | 3 | Affiliate |
 Wikimedia Norge
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Yes | Yes | Group 1 | 3 | Affiliate |
 Wikimedia Philippines
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No | No | Group 2 | 1 | WMF/WMDE |
 Wikimedia Polska
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Yes | No | Group 1 | 3 | Affiliate |
 Wikimedia Portugal
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No | No | Group 2 | 1+1 | WMF/WMDE |
 Wikimedia Serbia
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Yes | Yes | Group 1 | 3 | Affiliate |
 Wikimedia Russia
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
 Wikimedia Sverige
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Yes | Yes | Group 1 | 3 | Affiliate |
 Wikimedia Taiwan
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
 Wikimedia Ukraine
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Yes | Yes | Group 1 | 3 | Affiliate |
 Wikimedia UK
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Yes | Yes | Group 1 | 3 | Affiliate |
 Wikimedia District of Columbia
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia New York City
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Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Uruguay
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No | No | Group 2 | 1 | WMF/WMDE |
 Wikimedia Venezuela
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
 Wikimedia South Africa
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
Thematic Organizations
[edit]| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|
| Amical Wikimedia |
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Yes | Yes | Group 1 | 3 | Affiliate |
Wikimedia User Groups
[edit]| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|
| Art+Feminism User Group |
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n/a -1st Year |
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Not eligible | No | n/a | 0 | n/a |
| Azerbaijani Wikimedians User Group |
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Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedians_of_Republic_of_Srpska |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedians of Bashkortostan User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Basque Wikimedians User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedians of Bulgaria User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia Community User Group Brasil |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia Community Brazilian Group of Education and Research |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia Community User Group Belarus |
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Yes | No | Group 2 | 1+1 | n/a |
| Wikimedia Community User Group Côte d'Ivoire |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia Community User Group in China |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedians of Colombia User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia Digitization User Group |
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No | No | Group 2 | 1 | WMF/WMDE |
| Algeria Wikimedians User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedistas de Ecuador |
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No | No | Group 2 | 1 | WMF/WMDE |
| Egypt Wikimedians User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Esperanto kaj Libera Scio |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia Community User Group Georgia |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia Community User Group Ghana |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| GLAM Macedonia User Group |
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n/a -1st Year |
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Not eligible | No | n/a | 0 | n/a |
| Wikimedia Community User Group Greece |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikipedia Community Schools Association Greece |
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n/a -1st Year |
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Not eligible | No | n/a | 0 | n/a |
| Kentucky Wikimedians User Group |
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n/a -1st Year |
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Not eligible | No | n/a | 0 | n/a |
| Wikimedia Community Ireland User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Iraqi Wikimedians |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Iranian Wikimedians User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedians of Iceland User Group |
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No | No | Group 2 | 1 | WMF/WMDE |
| 위키미디어 대한민국(Wikimedians of Korea) |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedians of the Levant User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia LGBT |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia Community User Group Sri Lanka |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedians of Latvia User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia MA User Group (Morocco) |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Maithili Wikimedians User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Shared Knowledge (Macedonia) |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia Community User Group Malta |
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n/a -1st Year |
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Not eligible | No | n/a | 0 | n/a |
| MediaWiki Farmers User Group |
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No | No | Group 2 | 1 | WMF/WMDE |
| MediaWiki Stakeholders' Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Tec de Monterey Wiki Learning |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia User Group Nigeria |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedians of Nepal |
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No | No | Group 2 | 1 | WMF/WMDE |
| Punjabi Wikimedians |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| PhilWiki Community |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia Community User Group Pakistan |
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No | No | Group 2 | 1 | WMF/WMDE |
| Wikimedians of Albanian Language User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedians in Thailand |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia Tunisia User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedia Community User Group Turkey |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Tremendous Wiktionary User Group |
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n/a -1st Year |
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Not eligible | No | n/a | 0 | n/a |
| Cascadia Wikimedians User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikimedians of Colorado User Group |
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Yes | No | Group 2 | 1 | WMF/WMDE |
| Florida Librarians of Wikipedia User Group |
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n/a -1st Year |
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Not eligible | No | n/a | 0 | n/a |
| Georgia Piedmont Wikimedians User Group |
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Yes | No | Group 2 | 1 | WMF/WMDE |
| GLAM-Wiki US Consortium |
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No | No | Group 2 | 1 | WMF/WMDE |
| Wikimedians of Iowa User Group |
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n/a -1st Year |
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Not eligible | No | n/a | 0 | n/a |
| Kentucky Wikimedians User Group |
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n/a -1st Year |
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Not eligible | No | n/a | 0 | n/a |
| North Carolina Triangle Wikipedians User Group |
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Yes | No | Group 2 | 1 | WMF/WMDE |
| New England Wikimedians |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Ohio Wikimedians User Group |
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n/a -1st Year |
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Not eligible | No | n/a | 0 | n/a |
| Wikimedians of Uzbekistan Community |
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No | No | Group 2 | 1 | WMF/WMDE |
| Wikimujeres |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Whose Knowledge? |
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n/a -1st Year |
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Not eligible | No | n/a | 0 | n/a |
| The Wikinewsie Group |
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No | No | Group 2 | 1 | WMF/WMDE |
| Wiki Project Med |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| Wikisource Community User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
| WikiToLearn User Group |
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n/a -1st Year |
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Not eligible | No | n/a | 0 | n/a |
| Wikiversity Journal User Group |
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n/a -1st Year |
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Not eligible | No | n/a | 0 | n/a |
| WikiWomen's User Group |
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Yes | No | Group 2 | 1+1 | WMF/WMDE |
Allied Organizations
[edit]| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|
| Centre for Internet & Society - Access to Knowledge Program |
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Yes | Yes | Group 1 | 2 | Allied Organization |
| Wiki Education Foundation |
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Yes | No | Group 1 | 2 | Allied Organization |