WUGN/Events/2024 Staff and Leaders retreat/Day 3

2024 Staff & Leaders Retreat

WUGN staff and leaders retreat is a retreat to mark the beginning of a new fiscal year and provides the staff and leaders the opportunity to align goals, brainstorm new initiatives, and foster teamwork.

2024 Fiscal year
Date: April 30th-5th May 2024
City: Lagos
Venue: Wikimedia UG Nigeria office and De Santos Hotel, Lagos

Date: May 3, 2024.
Venue: Wikimedia User Group Nigeria Office, Dopemu, Lagos.

Attendees

Olusola Olaniyan
Kayode Yusuf
Ayokanmi Oyeyemi
Ashioma Medi
Omolayo Ogunsiji
Adenike Bakare
Barakat Adegboye
Rhoda James
Adetola Elegbeje
Ramatu Haliru
Jakkari Abdulsomad
Micheal Diala
Aminat Adepoju
Emmanuel Obiaju
Ngozi
Caroline Seaman
David Adeleke
Timileyin Oni
Shobowale Lekan
Adamu Usman Garko
Oluwaseyifunmi Adebayo

Welcome address by the president of the Wikimedia Usergroup Nigeria, Olusola Olaniyan. 9:45AM - 10:00AM WAT
He highlighted the following points:

WUGN leadership
Objectives of the retreat
Agenda of the retreat

WUGN executive director, Omolayo Ogunsiji’s speech. 10:12AM - 10:15AM WAT
She spoke on the importance of the retreat

Community Director’s presentation by Kayode Yussuf. 10:16AM -12:15AM WAT
Started by going through the agenda of the day.

Getting to know you: There was a brief engagement where he asked the participants to write things they knew about other participants. He also asked them to write down their expectations for the next few days they’ll be spending at the retreat.
He also mentioned that participants should have mutual respect for one another.
Operations of WMF (he explained affiliates, usergroups, chapters, and thematic organisations).
He spoke about fanclubs and networks’ health status.
2023 projections (to double the community and to expand LASU fan club to Ojo Campus)
2024 projections by (ramp up membership, rejig membership experience)
He spoke about WUGN membership

Questions and Answers

Is it compulsory to inform the WUGN of the change of staff advisors? David Adeleke
Answer: Yes
Will there be a policy for membership, and is it possible to have a leadership handbook? Caroline Seaman
Answer: Yes.
Is there a constitution for fan clubs? Aminat Adepoju
Answer: Yes
How can we go about building new networks? David Adeleke and Aminat Adepoju.
Answer: We need to be sure there are enough volunteers and participants from the proposed area to be members of the network.
Can networks create fan clubs? Caroline Seaman.
Same answer as above.
How do we sort out the issues of people who belong to more than one network of hubs? Do they have to pay a membership fee for each community? Dr. Ngozi.
Answer: No, they have to pay once and pick a network to be a member of. This doesn’t stop them from supporting other networks.

Programs director, Ayokanmi Oyeyemi’s presentation on WUGN project plan for 2024. 12:15PM -1:48PM
He torchlighted the projects scheduled from May 2024 to December 2024, which are:

Wikidata coordinate
Afro creatives wiki project + film
WPWP
Wiki loves earth
1lib1ref
Wiki loves monuments
Train the trainers Nigeria program
Oral history
Wiki independence
International day of banks.
He also shared the program calendar for the year.

Launch break and Photo session (1:49PM - 3:04PM)

Grants Officer Ashioma Medi’s presentation on Grants Report 23/24, (3:05 - 5:15)
His presentation covered:

Overview of the report
Facts and figures
Highlighted the importance of submitting reports
Grant making process
Gender distribution
Event class
Wikimedia projects in focus (check recording for more details) told them to start spreading to other wiki projects.
Networks & fanclubs performance report (he highlighted Gombe, Unilorin, Kaduna)
Reporting
Future projection
Notable recognition. Ramatu spoke on how the kaduna
Final notes

Recommendations

Medi, Ayokanmi, and Kayode hammered on being realistic in expectations and providing adequate reports.
Hashtags can be used for specific projects, but dashboards are mandatory for all projects.

Meeting for Day 3 ended at 5:15 PM WAT.