User:Iopensa/Model DMP
Model of data management plan.
Data Management Plan
[edit]Data Management Plan (DMP) / Research Data Plan (RDM) of the project...
Last update: November 2024, Iolanda Pensa
Guiding Principles
[edit]Consider the guiding principles and make a short list of the relevant ones.
Example:
- Open by default: as open as possible, as closed as needed
- Easy to find, cite and reuse
- FAIR data principles
- CARE data principles
- ...
Policies and requirements
[edit]Identify all the policies and requirements you need to consider in your projects: regulations of your grant-makers, regulations of your university, regulations included in the project, contracts, policies of your partners, agreements…
Example:
- SUPSI guidelines for open science and open access policy
- SNSF requirements for open science
- Terms included in the project
- Recommendations by Wikimedia about research and universal code of conduct
Terms included in the project
[edit][please report essential sessions]
Wikimedia recommendations
[edit]- Pages related to Research on Meta-Wiki Research:Index
- Notes on good practices on Wikipedia research
- Research:Committee/Areas of interest/Open-access policy
- Research recruitment
- Research:Committee/Areas of interest/Community acceptance
- w:en:Wikipedia:Research
- Wikiversity:Wikimedia research guidelines
- Wikiversity:Research guidelines
Relevant contacts: Wikimedia Research https://research.wikimedia.org/
Data produced and collected during the different phases of the project
[edit]Identify the data produced and collected during the different phases of the project.
| WPs / Activities | Data produced
(primary data) |
Data collected
(secondary data) |
Ethical issues, privacy, security, copyright issues | Notes | |
|---|---|---|---|---|---|
| 0 | |||||
| 1 | |||||
| 2 | |||||
| 3 | |||||
- In the ethical issues please consider:
- Participants. Be very clear on how you will handle sensitive personal information, e.g. you will need to get consent from participants for preservation and sharing, and to protect the identity of participants with appropriate procedures. These procedures, too, need to be established at the beginning
- Copyright and intellectual property rights. You have to provide details on what licences you will apply and whether there are any restrictions on reuse of third-party data
- Volunteers. You have to provide details on what licences you will apply and under which conditions volunteers will be involved; you have to plan a consent form which includes rights management, attribution or anonymisation.
- Artists and creative partners. You have to provide details on what licences you will apply and under which conditions artworks will be produced; you have to plan an agreement which includes rights management, attribution and eventually a fee.
- Collaborations with GLAMs. You should inform the institutions about your project and plan an agreement about how you will use their data, credit them within the project and communicate the research results
- Community rights and CARE principles. You should inform relevant communities about your project and collect feedback from them and integrate them in your practices. Eventually you can involve relevant institutions as partner organisations in your research to make sure you include their feedback
Management of the data
[edit]| Data, documentation | Owner | Size estimate | Software, formats | License, terms | Ethics | Temporary storage | Collaboration with online open communities | Preservation plan | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Privacy, confidentiality | Criticality (0-3) | Necessary actions | Wikimedia Meta-Wiki | Wikidata | Wikimedia Commons | OSM | OSF (with DOI) | Zenodo (with DOI) | ||||||
- Size estimate: consider Zenodo allows uploads up to 50GB per record and max 100 files; OSF Open Science Framework max 5GB per file. For example you can simply describe size with <1GB, <5GB, <50GB…
- Formats: use open formats and produce open documents with LibreOffice ;-)
- Among the necessary actions:
- changing formats (from proprietary formats to open formats)
- requesting authorisation / informed consent
- producing anonymised data
- ...
Methods
[edit]| Method | Instruments | Procedures | Quality measurement | |
|---|---|---|---|---|
| Interactive visualisation | ||||
| Qualitative interviews | ||||
| Survey | ||||
Files structure and naming
[edit]Define in which language you will name the folders and files.
Define the structure of folders and files.
Project_number_title
- 00_Administration of the project
- 01_Project description
- 02_Reports of the project
- 03_Presentations of the project
- 04_Reference materials
Tools and repositories used
[edit]| Tool/repository | Description | Critical issues | Strenghts | Safety (0-3) | Use within the project |
|---|---|---|---|---|---|
| Zenodo | Repository for research outputs and data; generic. | Very difficult to find content on Zenodo | Compliant with SNSF requirements, FAIR data. Up to 50GB per record and max 100 files. Stable, reliable funder, easy to use. | 0 | Example:
For papers. Creation of a Zenodo project community. https://zenodo.org/communities/os-adm |
| OSF Open Science Framework | Repository for research outputs and data organised by project; generic. | More difficult and long to properly add metadata. | Compliant with SNSF requirements, FAIR data. Useful also as working environment. Possibility to link all the documentation of a project together and provide different kind of access (also restricted assess to research team). | 1 | Example: All the documentation related to the project uploaded here. https://osf.io/fxuej/ |
| Wikimedia GitLab | Git of the Wikimedia projects | Managed by the communities | Relevant for software directly related to the Wikimedia projects | 0 | |
| GitHub | Git owned by Microsoft | No longer owned and managed by a non profit organisation | Largely used, in particular by designers | 0 | |
| Toolforge | the Wikimedia Foundation hosting service for community tools https://admin.toolforge.org/ / https://wikitech.wikimedia.org/wiki/Help:Toolforge/Developing_successful_tools | Managed by the Wikimedia Foundation | Relevant for software directly related to the Wikimedia projects | 0 | |
| LimeSurvey | an open and libre software for surveys https://meta.wikimedia.org/wiki/LimeSurvey | Open tool also endorsed by the Wikimedia communities | 1 | ||
| Microsoft OneDrive | Proprietary software. The system used by SUPSI as internal database and icloud. | Owned by Microsoft. Accessible to collaborators of SUPSI with a SUPSI account. It is useful for confidential content. | Privacy is assured according to the SUPSI agreement. Recommended by SUPSI for internal files. We can use it for confidential data (i.e. CV, administrative files). Permanent storage is not guaranteed. It is not public. | 2 | Example: Used for the current archive of the project by the SUPSI team. Backup of the data. |
| Files and folders on SUPSI servers | The system used by SUPSI. | Accessible to collaborators of SUPSI with a SUPSI account. It is useful for confidential content. | Permanent storage is not guaranteed. It is not public. | 2 | Example: Used to archive documents and for backups. |
| Files and folders on SWITCH | A system used by SUPSI and by Swiss universities. Free and open software supported by the universities and public funds | 1 | |||
| Google drive - free service | Owned by google. It doesn't guarantee any confidentiality or permanent archiving. | 0 | |||
| Wikimedia Meta-wiki | Wikimedia community website; content in CC BY-SA by default. It hosts also the Wikimedia research projects. | CC BY-SA is not the open tool normally used in research (it is more common to use CC BY) | Facilitate collaborate work. It expresses the explicit support to the Wikimedia projects. Content is by default under CC BY-SA. | 0 | Example: Used to describe the project and to facilitate collaborative work on the project. |
| Wikidata | A Wikimedia project for open structured data, in CC0 | CC0 is not the open tool normally used in research (it is more common to use CC BY) | Dissemination, facilitates reuse, visibility and collaborative work. | 0 | Example: used for few relevant data (project Q116859240, guidelines Q131994936, publishers, journals, institutions involved, some researchers and experts involved) |
| Wikimedia Commons | A Wikimedia project for multimedia data in public domain, CC0, CC BY, CC BY-SA or similar. | Dissemination, facilitates reuse, visibility and collaborative work. | 0 | ||
| OpenStreetMap (OSM) | A collaborative project for open geographical data. | 0 | |||
| Social media SUPSI | SUPSI uses a series of social media to communicate its initiatives. | Difficulty to coordinate | |||
| Calls, conferences and webinars on Teams | Proprietary software. The system used by SUPSI. | 2 | |||
| Calls, conferences and webinars on BBB BigBlueButton | Open source conference tool. Wikimedia Italia provided us for free the room BBB Open Science | The videos can be downloaded as separated video, audio and slides; the quality is good but it requires work to edit the video. | Open source tool more appropriate for an open science project. | 2 | |
| Files and folders on personal computer | Important to guarantee backups and to add a safe and complex password to access data. | 2 | |||
| Files and folders on external hard drive | Risk to loose content if data are not migrated regularly to new supports. | For very confidential files it is better to avoid having them on the Internet. | 2 |
Backups
[edit]Risks and mitigation plans
[edit]| Risk | Mitigation plan |
|---|---|