User:Anthere/Africa Environment/Results and best practices

This page contains changes which are not marked for translation.

This is the Results and Best Practices of the Africa Environment initiative run in March and April 2023. To access the lessons learned, please directly jump to the last section.

Context

The Africa Environment WikiFocus encourages Wikimedia and other communities to contribute content related to Africa’s Climate to the Wikimedia projects in March 2023 and beyond! The WikiFocus is a project created and developed by Wiki In Africa (WIA) and Wikimedia Community User Group Côte d’Ivoire (WMUG IC) as an integral part of the Africa Knowledge Initiative (AKI) series of campaigns. The Africa Environment WikiFocus is a content creation and contribution WikiFocus that launched on the African Union’s Wangari Maathai Day (3rd of March). This page is created and maintained by Wiki in Africa

The theme

The main focus of the initiative is to encourage Wikimedia and other communities to contribute content related to Africa’s Climate to the Wikimedia projects. Individuals, communities, and organizations are free to contribute in a variety of different way. The topics covered in this focus relate to the climates of Africa, and the impact of climate change and environmental issues or threats faced by countries and communities across Africa.

Project links

Africa Environment portal page on meta
To discuss, the Telegram chat group
The general campaign dashboard to track activities
c:Category:AKI Africa Environment 2023, the main category on Wikimedia Commons
Communication suggestions : communications subpage (for visuals, branding color and logos 🙂)

Project Partners

Read more about partners

Africa Environment WikiFocus Organisers

The organising partners of the Africa Environment WikiFocus was conceptualised in its current form and has been implemented and managed by Wiki In Africa and Wikimedia Usergroup Côte d’Ivoire.

African Knowledge Initiative Working Group Members

The Africa Environment WikiFocus was created in response to a community call for submissions to the Africa Knowledge Initiative (AKI) around a celebration of Wangari Maathai Day, an Africa Union designated day to draw attention to environmental matters across Africa. The Africa Knowledge Initiative is managed by a working group of members from the Wikimedia Foundation, Africa Union and Africa No Filter.

Activities

List of activities	Current situation
Set up the portal structure	Done
Create main page (context, call to action etc.)	Done
Create structure of partner page	Done
Create structure of participant page	Done
Create structure of microfunding page	Done
Create structure of resource page	Done
Create structure of event/programming page	Done
Create structure of red lists page	Done
Set up the translation system	Done
Get the translation done	Done

Local Organizers and micro-funding

See Microgrant

A significant part of the work done has been to do sub-granting to Local Organizers

Micro Grants task list

Call for Applications for Microgrants
task	status
Define criterias and minimum requirements	Done
Write the Call to participate	Done
Translate the Call	Done
Create the list of places to inform about the call	Done
Populate the list of places where the call was posted	Done
Populate the meta page with the Call and criterias	Done
Reach out to potential partners off-wiki to make them aware of micro-grant	Done
Define and create the submission system	Done
Publish the call	Done
Call for jury members	Done
Evaluate the jury members candidates and finalize the jury	Done
Create telegram group for jury	Done
Set up first meeting for jury to share process and criteria	Done
Review the propositions	Done
Initial check with grant bodies for good standing on applicants	Done
Make decisions on propositions accepted	Done
Create expectations pack for approved micro-grants	Done
Create check list of admin requirement for grantees	Done
Prepare contract template for the micro-grants	Done
Creating template for expense report	Done
Check good standing with WMF, WM FR etc.	Done
Inform all requesters of proposition status	Done
Inform grant admin for each acceptance	Done
Drafting the general template for convention	Done
Contact all grantees and collect administrative information	Done
Establish list/folders of supported orgs and individuals	Done
Signature of all contracts	Done
Fund transfer	Done
Documentation filed: evidence of transfer and reception	Done

Application process

Wikimedians with experience have been encouraged to apply for a micro grant to implement the AFRICA ENVIRONMENT WIKIFOCUS campaign, African Environment Day in their countries. Micro-grants of up to 1500 USD were proposed to local African communities for the occasion.

An application process was published, to call for volunteers who wanted to organize training, contribution or translation events throughout the month of March in order to contribute knowledge, images and data that would significantly enrich and increase existing knowledge on climate, climate change and environmental threats in Africa in Wikimedia projects. Several types of activities were also offered to organizers (red lists, satellite activities etc.). Applicants were asked to include an anticipated calendar of events, potential local partners, the team members biographies, and detailed budget. A list of criterias was proposed to guide them.

The application was to be submitted on meta to promote transparency. A template was proposed to facilitate the submission. This is the link to the page during submission process.

62 applications were submitted. See Category:Africa Environment/Microfunding/Request

Jury: Call and Selection

Experienced Wikimedians (African and Non African) were asked to volunteer to join the microgrant jury team through an open call. Seven people were selected as the final Microgrant Jury Members for the March 2023 edition of the Africa Environment Wikifocus : Africa Environment/March 2023/List of Jury Members

Final Selection of Projects and Teams

The jury has reviewed and ranked propositions based on the quality of the proposition, and on the team who submitted the request competencies and experience. The jury list has been further reviewed by a working group. Before final approval, all potential Grantee names were reviewed by the Wikimedia Foundation grant team, to check for the Grantee standing situation. The review showed that one Potential Grantee was out of compliance (and swiftly made it so to actually be in compliance)...

After the call for small grant applications, 17 teams were selected. See Final selection

Contractual agreement

After announcement of the final list of 17 groups approved, all Grantees were asked to provide identity and bank information. Grantees had to sign a contract with Wiki in Africa (with documentation delivery milestones), key contact information, and provide bank details.

Onboarding and Grantee Management

Onboarding was done during two offices hours

14th Feb.2023-4pm UTC - Office Hours - English
23rd Feb.2023-3pm UTC - Office Hours - French

As well as on the shared private telegram channels and directly by email.

Money transfer

After all conventions were signed, international transfers were submitted. Out of 17 wire transfer, 14 were immediately rejected by the South Africa Central Bank (the 17 transfers done the same day may have played a role, but it is also worth noting that South Africa had been added to the Grey List just a few days before the implementation of the transfer).

The transfers thus turned out to be very complicated, involving

transfer of small sums by World Remit (which comes with a load of complexities and limits)
indirect transfer of funds from a member of the WIA team living in France
one by one transfer (with several days delay between each)

Ultimately, all grant funds went through - though with much delay (more on the topic further below)

Pre-Drive : Awareness and communications

List of tasks

WP : on wiki communication	Current situation
Request and follow-up with site-notice request	Done
Create site-notice banner	Done
Set up and host #1 office hours in French	Done
Set up and host #1 office hours in English	Done
WP : design
Create design brief	Done
Assign design to designer	Done
Review design options	Done
WP : off-wiki communication
Prepare press release	Done
Prepare diff on WMF
Prepare social media campaign	Done
Prepare database of climate/environ press + orgs for press release	Done
WikiAfrica Hour alert sent via Socials + other elements	Done
Prepare list of onwiki places to announce the launch	Done
Social media campaign launch…	Done

Brand and Messaging

Logo and post cards created by Islahaddow.
More about Event and Communication for the AE project
Available on Commons Category

Visuals for just a few of the images created are below

Logo
AKI Africa Environment drive 2023 Visual 2
AKI Africa Environment drive 2023 Visual 3
Clear weather in Mansoura city

Internal communications

Several telegram channels were created to ease communication. One was restricted to organizers only.
The public telegram channel: Telegram chat group

The Initiative was also largely shared on some WikiProject pages (such as the Climate Change WikiProject or Africa WikiProject etc.), on mailing lists, on village pumps, on various telegram channels, so as to inform the maximum number of wikipedians.

External communications

social media ? More stuff to add here

Central Notice Banner

A Central Site Notice banner promoted the Africa Environment Drive to Wikipedia editors and readers in Africa during two months

Central Site Notice banner request made by Anthere, with design created by Islahaddow. Banner created by DerHexer.
Preview visuals: English desktop • French mobile
We got two campaigns running from March 1st to March 31th.
- First banner running over African countries, for logged-in and anons: campaign for Africa and its banner for logged-in and anonymous users
- Second banner running over all other countries (world minus Africa) only for logged-in editors: campaign for non-African countries and its banner for logged-in users only (don't get confused by the wrong title)

Pre-Drive : Non Wikimedian Partners

See AE WikiFocus partners

List of tasks

WP : partnership	Current situation
Create a list of potential partners (onwiki and offwiki)	Done
Establish a contact strategy for the different categories of potential partners	Done
Write a template of messages to send potential partners	Done
Translate the template message	Done
Contact the onwiki partners	Done
Contact the offwiki partners	Done
Create database of offwiki partners	Done
Contact Wikimedians of Sustainable Development	Done
Negotiate terms of partnership - documented somewhere	Done
Collect logos and materials for partnership	Done
Press release about partnerships - mid-March	Done

Bla ? More stuff to add here

Pre-Drive : Resources and Research Collation

See Resources sub-page

Resources and Contents	Current situation
Red list: inspirations, translation and Wikidata	Done
Climate of Country X	Done
Other red lists and translation lists	Done

Several processes were conducted

We set-up a full page of curated resources in French and English. Some of the resources came from partners : Africa Environment/Resources
We organized three training sessions. One was dedicated to Improving Wikipedia’s coverage of climate change, one was a dashboard training session and one was a wiki data training: [[[Africa Environment/Resources]]. All those sessions were recorded and the record + material were published (and stay available). The first webinar is available in 4 languages.
We curated a list of red-list about Climate Change in Africa countries in English : w:Wikipedia:WikiProject Climate change/Africa task force/Climate of
We curated a list of red-list about Climate Change in Africa countries in French : w:fr:Wikipédia:WikiProjet Changement Climatique/Groupe de Travail Afrique/Climat de
We curated a list of African Biographies to write : Africa Environment/List Africa Biographies
We created a list of articles to translate in several regions North Africa - East Africa - West Africa - Southern Africa - Central Africa - South Africa
We promoted the WikiProject Climate change task force, with more lists : w:Wikipedia:WikiProject Climate change/Africa task force

WikiFocus Activities in March/April

List of tasks

LAUNCH	Current situation

WP : launch day	Done
Planning agenda and who is involved where	Done
Press release	Done
Press conference in IC
Organize and host online launch	Done
Social media launch	Done

WP : month activities	Current situation
Plan and assign program of implementing partner events from team	In process
Coordinate programme of implementing partners event	In process
Organize and host mid session public update and sharing	Done
Organize and host final public meeting	Done

Awareness

Social media campaign conducted via @WikiAfrica platforms
press release sent in English and French to 845 media professionals across Africa
Event communications page created to support organisers communications efforts
Letter sent to all organisers providing details of how to engage with media and use communications materials provided
How to page and Online Training Series created to assist new editors and organisers

WikiFocus Launch Event: March 3rd

See more : WikiAfrica Hour/Episodes

On the 3rd March,the Africa Environment Wiki Focus Drive celebrating Wangari Maathai Day! it was also the Launching day of the Africa Environment WikiFocus.

The Guests included:

Tatjana Baleta from Global Systems Institute, University of Exeter
Tracey Anyango from Center for Justice Governance and Environmental Action.

Local Organiser Activities

Local Organizers were invited to

Create their own Project page for better local coordination and visibility. Most chose to set up such a page. The full list : Category:Africa Environment Initiative Local Pages
Add their online or offline events in the Event table. It could be training sessions, edit-a-thons, photo walks, presentations, or field activities. See Africa Environment/Events.

Three global online training Sessions

More info : Training sessions

Three global online trainings have been organized to help participant to have a good understanding of the project

Improving Wikipedia’s coverage of climate change, facilitated by Su-Laine Brodsky
Dashboard training session, hosted by Euphemia Uwandu
Wikidata training session, by Yamen Bousrih

Wikipedia climate change seminar 2023-03-06
Wikidata Training 2023-03-29

Mid-WikiFocus Sharing Session

Organized by CIV

Closing session: May 16th

The closing session was on May 16th 2023. This session was facilitated by Wiki in Africa team and Wikimedia community Cote d'Ivoire team and meant to be a a take-away/lessons learned type of event

Presentation slideshow
of the session on YouTube

Satellite events

Two satellite events took place

ISA Campaign Tell Us About Her : Women on the Frontline Climate. 1st - 31st March 2023. Organized by Wiki In Africa. Aimed at improving the visibility of women in climate change as well as their works on Wikimedia projects. See also Campaign
Wiki Loves Africa. March 1st till April 30th. Photography contest on Climate & Weather. Organized by Wiki In Africa. See also campaign

Post drive (May-June)

List of tasks

WP: funding	Current situation
Calling for activity and financial report from the local organizing teams	Done
Collating and making visible the activity reports	Done
Collating the financial reports of local implementing partners	Done
Sampling request for expenses documentation to teams	Done (though not as it was expected to)
Reporting to WMF or other WM granting orgs (good/bad standing)	Not yet
Synthesis of all expenses by implementing partners	Done (WIA)

WP: reports and thanks	Situation
Collate social media campaign analytics	Not yet
Collate on wiki metrics	Not yet
Creation of a final activity report for AKI team	Not yet
Creation of a final financial report for AKI team	Not yet
Thank you to jury members	Not yet
Thank you to local wiki partners	Not yet
Thank you to offwiki partners	Not yet
Writing a public postmortem for community	{Ongoing :)

Local organizers reports

All local organizers were contacted and asked to submit a public report. They were proposed a template. The report was to be directly added in the same wiki page than their micro funding request. All reports maybe found in Category:Africa Environment/Microfunding/Report.

All local organizers were also asked to clean-up their dashboard, so that it would only include content related to the Africa Environment project.

Besides, according to the convention all of them had signed upon acceptance of the funding request, all Local Organizers were asked to provide whatever receipts were available that would document part or all of their expenses. The receipts were usually stored in a separate folder and access was given to the Wiki in Africa admin.

Their adherence to those requests was tracked in a table on a wiki page : Africa Environment/March 2023/Results of the requests selected

Surveys

Two surveys were set-up and run, using google forms. In both cases anonymous.

The first survey was dedicated to Local Organizers. Link to the form
The second survey was meant for all interested participants, whether part of one of the local organizer group, or not. Link to the form

Collating and analyzing other data

More stuff to add here

Social media
etc.

Results and impacts

Content production

The link of the Dashboard gives a general view of all contributions by participating community.

More stuff to add here

Global activities

Online office hours : ?
One global launch event
Training sessions : 3
- 1 webinar to assist increasing entrants’ understanding of the campaign
- 1 training webinar about Dashboard
- 1 training webinar about Wikidata
1 global mid-term event
1 global closing ceremony

Most (but unfortunately not all) online event were organized in at least 2 languages

More stuff to add here

Local activities

Local meetings (training, edit-a-thon, conference etc.) were organized by all local groups

Examples of content created

In French

In English

In other languages

Examples of event pictures

How to contribute to Wikimedia from Zimbabwe
Physical meeting of Rwanda going green
Green Rwanda
Planting trees
Urban wetlands Rwanda Group Photo
Event on Transforming Knowledge in the Igbo community by spreading Environmental insights through Translation
Mobile editing during session at Unzik
Campaigning
Wiki for senior citizens network in Nigeria
Online session Wiki for senior citizens network in Nigeria
Photo de famille in Guinea Conakry
DRC Africa Environment
Lunch in RdC
Photo de famille atelier Africa Environnement 2023 à l'université de Dschang - Cameroun
Training session with Minette in Cameroun
Event in Burundi
Participants to a panel discussion in Botswana
Second session in Botswana

Examples of posters

Poster in Botswana
Poster in Botswana
Flyer in Cameroun
in Nigeria
Flyer in Rwanda
Flyer in Rwanda
Rwanda Going Green Mindsets Lifestyle Awareness

About local organizers administration

17 requests for micro funding were accepted by the jury. 17 organizers received their funding. 1 organizer decided to cancelled their participation and later send back the funds to Wiki in Africa.

Out of the 16 remaining grantees

16 created a dashboard to track their production
13 created a project landing page to provide further visibility to their activities
12 cleaned-up their dashboard (the 4 non-cleaned dashboard do not reflect the reality of their production as it includes lots of content unrelated to Climate Change. In most cases, footballers biographies...)
13 provided finalized report. 1 provided a partial report and 2 never submitted a report
6 provided some receipts

Surveys outcome

Organizer survey outcome (10 answers/16) Link
Participant survey outcome (22 answers) link

More stuff to add here

Lessons

Some lessons

We discovered that Zoom had to be set-up differently to feature the translation system. When the system has been wrongly set-up and the link to the event largely communicated, it is too late to fix, and no translation system can be available
Setting-up a dashboard campaign was a good idea. However, letting the local teams (in particular new teams) set up their own program was a mistake. The global organizers end-up not being facilitators of the programs and thus can not help to do the final dashboard clean-up. When the local organizer does not do the final clean-up and is not responsive, there is nothing Global Organizers can do to fix the situation

What worked well

New friends ! New editors ! New skills !
Some good content about Climate Change
WMF staff came to help to provide live translation in some of the global events
Drive was supposed to operate one month and was thankfully expanded to two months. Thank you for the flexibility

What did not work so well

Timeline was too short. The final official GO to the project was given very late to the Global Organizers (WIA and CIV) by the Project Owners (WMF, AU, ANF). Literally ONE MONTH was available to organize the whole set-up, where at a minimum two months were required. This was particularly challenging since the the Global Organizers were sub-granting to 17 other organizations. We had ONE MONTH to publish a call for interest, collect propositions, set-up a jury, organize the selection of grantees, collect identity and bank data, sign contractual agreement with each of them and disseminate the funds. This was an impossible task, which created A LOT of stress to the Global Organizers, and disatisfaction to the Local Organizers who also wish they would have more time to organize (and generally blame the Global Organizers for the situation)
No convention was planned between the project owners (WMF, AU, ANF) and the global organizers (WIA and CIV). It was particularly an issue in the case of WIA, which had to contract with the Local Organizers, without having yet neither the full funds, nor a convention. Again, this caused stress and is not good practice
Money from the Owners arrived late and after many requests from WIA. This was particularly an issue since WIA had to regrant some of the money it had not yet received, and had no contract with the Owners. Again, this caused stress and is not good practice
The South Africa Central Bank blocked most of the transfer to Local Organizers (for still unknown reasons really). Money had to be transferred by unplanned means. This took a lot of time and energy from the Global Organizers. Some money had to be transferred from personal accounts to go through. The consequences (beside lot’s of time and energy from all parties) was that funds to the Local Organizers was delayed, sometimes impairing the operations to proceed. It also cost a lot of bank fees
One transfer was rejected due to the Local Organizer providing an incorrect account number. Loss of time and bank fees.
One transfer to a Nigeria account got «lost » for about 2 months. It took much pressure on the side of the South Africa bank to get the Nigerian Bank to finally credit the beneficiary.
The Project Owner published a call in 2022 where organizations were invited to submit propositions to run the Africa Environment. Yet, when the proposition was accepted, two different organizations were asked to be « partners » to run the initiative, in spite of not having the habit to work together, nor actually having submitted the same proposition initially and left entirely alone to self-organize. Given the very short time to implement the project, and thus to get two organizations to learn to work together unexpectedly, the Project Owner should have provided some support to help the partnership to be fully effective
The Project Owner partnership did not seem to work very efficiently and the result was sometimes counter effective and impacting negatively the operations by Global Organizers
Possibly due to the very short delays, it was challenging to get much out of all the content and network partnerships requests made in the month before the drive itself
The heterogeneity of the teams (which in itself seems to be a good idea...) made it more difficult to provide training and support that could be beneficial for all. New teams in particular would have benefitted from more basic training about « how to edit Wikipedia » or « how to run workshop » whilst experienced teams did not need that
Many local teams reported their difficulties to locally engage and get actual content produced by their participants (many of which were very new).
Several articles were deleted in English and French wikipedia, due to unsufficient quality, which again raise the issue of editors skills
A few IP blocks were reported (but not so many...things seem to be improving)

More ideas for improvements

Pay more attention to the initial set-up of the dashboard campaign and programs