Training modules/Keeping events safe/slides/ways-to-accept-reports

During the event: Ways to accept reports

Reports of harassment should be taken seriously, regardless of the medium used to communicate them.

Having an official written record of the incident that can be referred to, followed up on and reviewed later, is very important. However, an immediate typed or written report will often not be possible or practical.

A verbal report can be made to any emergency response team member at the event, who should be easily visible. If none is around at the time an incident is taking place, someone should alert any member of the event organizing team. They should also be easily identified. The event organizing team member can then find an available emergency response team member to take over, and handle or escalate as appropriate.

While the emergency response team has the most responsibility for responding to incidents, a member of the event organizing team should be prepared to accept an urgent report to provide some level of immediate relief to the person making the report. They can then involve the emergency response team as soon as possible.

A written record should be made by the emergency response team as soon as the issue has concluded, ensuring they accurately capture the details and the person making the report agrees with any intended actions. The event resource kit has some example checklists you can use to fill out for a report.