Strategy/Wikimedia movement/2018-20/Working Groups/Community Health/Minutes/2019-07-18

22 July

Introduction for the external analyst

Melissa (the external analyst to be contracted) was an observer for the call; as soon as the budget and contract start date is approved, she can start invoicing her time. She has read about undesirable behaviour on Wikipedia, Barriers and threats against newcomers, women (misogyny), physical health of contributors and the majority of contributors being white men from the global North.

• Scoping questions and external experts will all be part of the information to be used for the Community Health research.
• The Wikimedia global community is complex, diverse, and the Working Group has already commissioned surveys and interviews across the movement.

In-person meeting (26-29 July 2019)

The in-person meeting schedule has already been shared all Working group members are asked to keep adding documents and comments.

• Philip and Sandra will be joining via zoom.
• There will be knowledge exchange between Jack from Partnerships on Friday, and Susun from Diversity working group on Saturday.
• Working Group members present in Amman on Thursday 25th to meet at 6pm in the lobby for an informal meet, greet, and check in.

15 July

Status update on external analyst:

External analyst briefed informally about the work of the Community Health Working Group and invited to the next call as an official contract and onboarding are being prepared. Survey results will be shared with the external expert for analysis.

In-person meeting: Status and questions:

Agenda for the in person meeting was drafted and will focus on drafting recommendations,  and analysing the input of the survey. Remote participation will be planned for some members who will not be joining, and members from other Working Groups like Partnerships and Diversity.

Road to Wikimania

• Working Group members requested to share any ideas or concerns that they want to be discussed during Wikimania.
• The expectation for Working Group members at Wikimania is to create a common understanding of the (Movement Strategy Process) MSPRO, gather feedback regarding what can be changed and engage with participants.
• There are 90-minute slots for each thematic area - all WG members to co-create these sessions, depending on where they stand in the process and what kind of input is most helpful.
• Visiting other Working Group sessions to lay the foundations for Harmonization, start synergies and identify overlaps.
• Creating a user journeys through the recommendations, especially for Community Health onboarding, can be a great idea to make the theme more tangible for the broader community.

08 July

External analyst

The top 3 candidates were screened by the Working Group members who will finalise the researcher (final candidate) and communicate to the Core Team for further administration actions.

In-person meeting: Status and questions:

Travel logistics to Amman for the in person meeting are being coordinated by the Core Team with on-ground support from Mervat.

Synchronising recommendations prior to Wikimania

The Core Team will provide additional guidance regarding for a shared understanding of both the process and the recommendations to avoid contradictions and confusion ahead of Wikimania.

ESEAP meeting highlights

• Discussed the necessity of having a local Trust and Safety team for dealing with harassment effectively and swiftly.
• How to enforce and implement the policy/code of conduct in the events
• Mentorship for new members.
• A lack of encouragement for individuals and User Groups in our movements.
• Establishment of guidelines for collection and usage of data: Misuse of personal information has led to many community members leaving our movement.
  • We need guidelines for the collection and usage of this data.

01 July

Expert interviews and external analyst

Working Group members who signed up to carry out expert interviews are requested to provide an update so that the interview/survey can be sent out within the next few days.

• The Core Team requested Working Group members to forward names of experts (who are not Working Group members) if they have some in mind.
• If the Working Group is not able to find the right external expert, other options can be explored before or during the Community Health Working Group in person meeting.

In-person meeting: Status and questions

• Some of the Working Group members who will not be able to participate in-person will join remotely
  • Philip and Virginia to inform the Core Team and facilitator about remote availability, this will be added to the in-person meeting agenda that was shared.
• All itineraries for Working Group members who were available in the call were fine. Mervat is preparing invitation letters for members that will need travel visas.
• Schedule outline spreadsheet has been shared for members to add their thoughts.

Summary of ESEAP Strategy Summit 2019

Jamie Lin shared some of the updates from the ESEAP Strategy Summit which included Capacity Building, Trust and Safety topics in the region, and beyond, such as;

• Harassment.
• Protection of personal data so that it’s not  tracked on social media, and other channels.
• Teaching materials for community mentorship from the Foundation.
• Incubation hubs for community capacity building for Wikimedians.

Summaries of the already conducted in-person working group meetings

• An update from the Capacity Building Working Group was shared by the Core Team.
• Working Group liaisons can also reach out for updates from fellow liaisons and ways of remote participation in the in-person meetings.