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Strategy/Wikimedia movement/2018-20/Working Groups/Community Health/Minutes/2019-05-18

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27 May

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Progress on the survey

The Core Team will not include the 3 community Health questions on the general survey as per the previous discussion. The Core Team’s general survey required legal review, and GDPR compliance. It’s not certain if this is the same case with the Community Health Survey

Preparation of in-person meeting

The Core Team has been in touch with the Wikimedia Foundation Finance team about the in person meeting, and will get back to the Working Group about final approval.

Working Group Timeline check

The Working Group might need to change the planning/timeline as results from the survey will not be ready in June. Starting in July, the Working Group will start drafting recommendations until the time of the in-person meeting.

Expert consultation

Working Group members are still working on the profile of the external expert, approach, procedures, and requirements for a researcher, results would be needed before Wikimania.

20 May

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In person meeting and sprint

The last weekend of July had been selected for the in-person meeting, Community Health Working Group needed to confirm the number of days, Working Group participants and if there would be possibilities of pairing an in-person meeting with another Working Group. All this information is needed to proceed with the approval process by the Wikimedia Foundation Finance team.

  • The chosen dates for the in person meeting were selected as 26, 27, and 28 July 2019 in Amman, Jordan,  with 25 and 29 July as the arrival and departure dates respectively.
    • The visa policy for Jordan is favourable compared to other countries, and the preferences for the 3 days was to get more work done.
  • The Working Group will discuss representatives and availability for the harmonisation sprint, once a location has been determined. Selected members need to speak up about their capabilities, and not feel obliged.

Community Surveys

  • Community conversations feedback requested for more specific questions to the communities.
  • The branding change is still in discussion, the Community Health Working Group Survey will refer to Wikimedia.

Working Group Support requests

The Working Group will need expert support during the analysis phase, but Working Group members will still be responsible for the final evaluation of the results since they have been involved more in the process and are the drivers of content.

  • If the Working Group can propose a draft description of the required role, the Core Team and any one from the Working Group can proceed with sharing in circles outside Europe and North America.
  • Working group members can suggest an expert for this role, within or outside the Working Group itself.

Sandra’s upcoming sabbatical:

  • Sandra will be on a sabbatical in June and July.
  • Philip will cover for her as the coordinator during that time.

13 May

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Progress analysis for interviews

The Working Group discusses responses received so far from the survey, as more responses to the survey are still coming in, a suggestion was made to have a short summary of analyses and insights from all these responses.

Progress on the development of the survey (First draft)

The survey subgroups are meeting to discuss and refine the structure of the information in the survey which has a deadline of 17 May, 2019 to be finalised.

Representation of the working group at Wikimania.

Jackie will represent the Community Working Group at WIkimania. Maor will check availability and get back to the Working Group.

In-person meeting and Working Group timeline

The Working Group confirmed the need for a facilitation, and Core Team member’s presence at the in-person meeting. Prefered locations were also determined and ranked.

  • The Working Group reviewed activities on the schedule for the next months (until mid-August).

6 May

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Interview synthesis

Rosie and Jackie refined and synthesized the data from the gender mapping diversity interviews

  • There are more requests from people to take part in the survey, although the deadline had passed, while others could have responded in other languages besides English: one response in French was received.
  • The data will be analysed as it comes in (on a rolling basis so that the questions can be adjusted as needed with the available information.
  • The previous reports of the gender mapping survey were by a Contractor who came up with more themes from the collected data.
    • if we approach the WMF, we might be able to get analysis done by June (mid)
    • Jackie has also previously done data research, analysis, and can take two weeks to analyse the data for integrating in the next steps.
    • A suggestion was made to adopt one/two questions and do an internal analysis that will be shared with the Working Group members.

Community Conversations Report

The Core Team posted the (March/April) community conversations report as a pilot for Working Groups to consider, and provide input or comments for the next report to the Community Engagement specialist.

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