Grants:Project/Rapid/Dallung Wikimedians Community/Team and Community Engagement Activities/Report

Report accepted

This report for a Rapid Grant approved in FY 2021-22 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/Dallung Wikimedians Community/Team and Community Engagement Activities.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went? New editors were recruited. Existing editors were engaged and they gained new skills in editing. Selected volunteers were trained on leadership skills. Photos were uploaded on Wikimedia Commons.

Outcome

Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.

Target outcome	Achieved outcome	Explanation
Number of total participants at community meetings:200	203	We exceeded the set target by 3
Number of total participants at Team meetings: 50	50	The set target was achieved. Selected community participated in this with the intention of grooming them to take up leadership positions as part of the team.
Number of new users engaged/recruited into Wikimedia movement:50	50	The set target was achieved.
Number of photos uploaded to Wikimedia Commons	5	Although this was not part of our set targets. We were able to upload photos from our training sessions.

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

Having series of in-person meetings gave volunteers the opportunity to share their experiences in contributing to Wikimedia projects, first-time participants felt at home with most of them attesting their delightfulness in taking part in the project. Participants involved in sharing their experiences with co-wikimedians and through that there was socialisation and connectivity among participants. Participants were taken through the inside-out of the processes involved in executing the projects that they always participate in. We organized bi-weekly online team meetings including selected community members who we intend moving to take up leadership positions in future in the community. This event was not the normal editathon sessions like our previous projects emphasis was placed on discussions on already executed projects by the community and reservations that volunteers had the about those projects, series of questions were asked and were answered to the satisfaction of participants by our able Team members. We also had capacity building with selected community members on leadership skills. The activities that took place will reflect massively in our subsequent editathon or contest projects in terms of volunteers being active contributors.

What did not work so well?

Internet connectivity was a challenge, all the same we were able to go pass the challenge to achieve/surpass our set targets. We expected to admit more new participants during the online sessions but to our surprise there were more of them at the in-person event, though we made provision for a few number of expected newcomers.

What would you do differently next time?

We will make provision for internet connectivity backup. We will make provision for extra participants to accommodate them incase we get more people than expected.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Amount Received from WMF					11,694
Item	Description	Unit	Quantity per Event	Number of Events	Total
Team meetings	Internet data allowance was provbided for participants; 6 total meetings for 8 expected participants per meeting	20	8	6	960
Community meetings	Food/Refreshment was provided for participants; 6 total meetings for 30 expected participants per meeting	40	30	6	7,200
Venue was rented	Cost of venue for offline events	400	NA	6	2400
Zoom subscription was done	Zoom subscription will allow us to hold online meetings and can record for for future references.				1,134
	Total Expenses GHS				11,694
	Total USD = 1,546.06 (Oanda Exchange, May 5, 2022, 1 USD = 7.564 GHS)

Remaining funds

Do you have any remaining grant funds?

No funds remained.

Anything else

Anything else you want to share about your project?

This project was so interesting since it was not the usual edithatons, it brought together Team and Community members and a lot of discussions and deliberations were made which had a massive impact on both the Team and community members.

Here a link to the outreachdashboard that was used.