Grants:Programs/Wikimedia Community Fund/WikiSound Audio Speaks Campaign/Final Report

Final Learning Report

Report Status: Accepted

Due date: 2023-09-11T00:00:00Z

Funding program: Wikimedia Community Fund

Report type: Final

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General information

This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.

Name of Organization: N/A
Title of Proposal: WikiSound Audio Speaks Campaign
Amount awarded: 10100 USD, 4173553.31 NGN
Amount spent: 4173000 NGN

Part 1 Understanding your work

1. Briefly describe how your proposed activities and strategies were implemented.

As mentioned in the proposal project page we said we would start by creating promotional campaigns across Wikimedia sister projects to create awareness among Wikimedians, the initial plan was changed as this time we started by conducting research on Wikimedia and on other major languages to see how we plan the promotional campaign, how we can engage participants from different communities by looking at the results of the research, in that case, we started by research, followed by campaign, training (online and offline) and Wikimedia Pages Wanting Pages at last.

2. Were there any strategies or approaches that you felt were effective in achieving your goals?

All our strategies and approaches are effective, as it helps efficiently in training participants from different communities, the strategies helped in uploading different languages audios, with effective impact in using the audio in relevant Wikimedia sister projects.

3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?

Yes there is several innovations we that we had so far, we have engaged our selves in using different applications softwares related sound, studio technical activities for the first time, using Wikimedia tool called Spell4Wiki and lingua libre among our selves, participants and editors.

4. Please describe how different communities participated and/or were informed about your work.

Four local language communities have participated in WikiSound Audio Speaks Campaign, they participated in acquiring skills and techniques related to audio recording, conversion, uploading and linking. Moreover we have held online meet ups in different local languages communities to support language users in understanding trainings from local mentors coming from them, speaking their language.

5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.

Upload Documents and Files

Here is an additional field to type in URLs.

https://meta.wikimedia.org/wiki/WikiSound_Audio_Speaks_Campaign_Report_Page

6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups	Strongly agree
B. Create a more inclusive and connected culture in our community	Strongly agree
C. Develop content about underrepresented topics/groups	Strongly agree
D. Develop content from underrepresented perspectives	Agree
E. Encourage the retention of editors	Strongly agree
F. Encourage the retention of organizers	Agree
G. Increased participants' feelings of belonging and connection to the movement.	Strongly agree

7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

First of all, We have worked tirelessly in organising meetings with local mentors, carried out training for them, then we moved with obtaining research data and information to help us in implementing the the strategic promotional campaign awareness for WikiSound Audio Speaks Campaign followed by launching and more trainings for participants in recruiting new members and mentoring existing editors in the activities of sound.

Part 2: Your main learning

8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

Our priorities is to provide awareness and

9. Did anything unexpected or surprising happen when implementing your activities?

Yes many users and editors from different languages and communities are showing interest, but due to the project scope limitations, and is a pilot projects, we have limited resources to support our project course by engaging every community. We have to exercise patience to grow gradually.

10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

Yes we have other priorities in the future; seeing many people and communities showing interest we would like to expand our scope to engaged many communities. Also there are a lot of things needed for different communities to acquire skills and experience about sound, so we would prioritise many trainings in different communities in their respective language for a comprehensive understanding. Moreover, we would create video tutorials in different languages.

11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?

I would tell him that Sound activities require too much time, training and resources for editors to acquire the technical skills required for audio production.

12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).

Upload Documents and Files

Here is an additional field to type in URLs.

https://meta.wikimedia.org/wiki/WikiSound_Audio_Speaks_Campaign_Report_Page#Research

Part 3: Metrics

13a. Open and additional metrics data

Open Metrics
Open Metrics	Description	Target	Results	Comments	Methodology
Online promotional campaign	Promotional campaign onwiki and social media handles; call for onboarding and participation	1000	1850	N/A	N/A
Trips Campaign	Trips walking campaigns in different areas explaining what Wikimedia projects is in relationships to Audio files contributions.	100	0	Trips campaign were excluded from the initial budge proposal and calendar.	N/A
Training online and in-person workshops	Number of trainings to be carried for the entire program.	3	3	1 in person training and two online event.	N/A
Data support	Number of people to benefit	50	40	The da support was distributed among participants and four local mentors, making 45 beneficiaries.	Google doc attached to the report page
New and existing editors	Number or existing editors to be recruited and number of existing users to be train on audio Wikimedia activities	100	N/A	N/A	Outreach dashboards and WMF hashtags website

Additional Metrics
Additional Metrics	Description	Target	Results	Comments	Methodology
Number of editors that continue to participate/retained after activities	Sound uploaders, files linkers and contestants: Atleast 50% of editors in active editing are retained and continue to engage in the community after the project ends	100	N/A	N/A	N/A
Number of organizers that continue to participate/retained after activities	Local mentors/ambassadors and local audio event organizers: At least 70% of organizers will be continue to be involved in organizing various activities after this project	15	N/A	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	At least 5 strategic partnership with User Groups and Groups of individuals that will contribute to the longer-term sustainability of this project and community will be forged.	5	N/A	N/A	N/A
Feedback from participants on effective strategies for attracting and retaining contributors	There would be at least 5 surveys to evaluates our approaches and impact, base on progress works, learnings of what need to be improved and how participants wish to be receiving any kind of support.	5	N/A	N/A	N/A
Diversity of participants brought in by grantees	We will use the result of our surveys and in-event attendance sheets to evaluate the diversity of participants.	N/A	N/A	N/A	N/A
Number of people reached through social media publications	At least 10,000 people would be reached through our social media activities and video campaigns As well as onwiki reaching out.	10000	N/A	N/A	N/A
Number of activities developed	At least 15 distinct programs and activities would be developed and implemented by the end of the project.	15	N/A	N/A	N/A
Number of volunteer hours	N/A	N/A	N/A	N/A	N/A

13b. Additional core metrics data.

Core Metrics Summary
Core metrics	Description	Target	Results	Comments	Methodology
Number of participants	Five hundred participants from different languages Wikis.	100	120	From the initial target is 5,00 but when the budget was decreased the number of participants reduce to 1,00	https://outreachdashboard.wmflabs.org/courses/WikiSound/WikiSound_Audio_Speaks_Campaign_General_Dashboard
Number of editors	Four hundred editors from different local communities.	70	65	Total of 65 editors contributed to this projects.	https://outreachdashboard.wmflabs.org/courses/WikiSound/WikiSound_Audio_Speaks_Campaign_General_Dashboard
Number of organizers	Fifteen Organizers from local communities to form a team, and train Wikimedians online.	7	7	7-Eleven organizers were involved in the project

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target	Results	Comments	Methodology
Wikimedia Commons	Five thousand audio files to be uploaded or more	1000	1666	1,883 files were uploaded to Wikimedia Commons, out 1,666 are audio files that are linked to Hausa, English, Igbo and Fulani wikis/Wikidata.	https://outreachdashboard.wmflabs.org/courses/WikiSound/WikiSound_Audio_Speaks_Campaign_General_Dashboard
Wikipedia	Files to be linked in different languages Wikis	100	967	From a statistic 967 audios are linked, though there are other audios linkage that is not collected. See the link below.	https://hashtags.wmcloud.org/graph/?query=%23WPWAWSASC&project=&startdate=&enddate=&search_type=or&user=
Wikidata	Audio files to be added as statements in Wikidata item under Lexemes.	100	184	184 labels were added see the link below	https://outreachdashboard.wmflabs.org/courses/WikiSound/WikiSound_Audio_Speaks_Campaign_General_Dashboard/home
Wikiquote	Files to be linked into	100	0	Wikiqoute was excluded the after the initial budget was reduced, so the activities were reduced.	N/A
Wikibooks	Pronouncing name of books orally	100	0	Wikibooks is not included same as explained in Wikiqoute	N/A

14. Were there any metrics in your proposal that you could not collect or that you had to change?

Yes

15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.

They should appropriate use the specific hashtags for easy collection of data metrics. There is also need to verify the wmf outreach dashboards, sometimes it doesn’t open a link.

16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).

Upload Documents and Files

Here is an additional field to type in URLs.

https://commons.wikimedia.org/wiki/Category:Wikisound_Audio_Speaks_Campaing_Metrics_Result_2023

Part 4: Organizational capacities & partnerships

17. Organizational Capacity

Organizational capacity dimension
A. Financial capacity and management	This capacity is low, and we should prioritise developing it
B. Conflict management or transformation	This capacity is low, and we should prioritise developing it
C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values)	This capacity is low, and we should prioritise developing it
D. Partnership building	This capacity is low, and we should prioritise developing it
E. Strategic planning	This capacity has grown but it should be further developed
F. Program design, implementation, and management	This capacity has grown but it should be further developed
G. Scoping and testing new approaches, innovation	This capacity has grown but it should be further developed
H. Recruiting new contributors (volunteer)	This capacity has grown but it should be further developed
I. Support and growth path for different types of contributors (volunteers)	This capacity has grown but it should be further developed
J. Governance	This capacity is low, and we should prioritise developing it
K. Communications, marketing, and social media	This capacity is low, and we should prioritise developing it
L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability	This capacity is low, and we should prioritise developing it
M. On-wiki technical skills	This capacity is low, and we should prioritise developing it
N. Accessing and using data	This capacity is low, and we should prioritise developing it
O. Evaluating and learning from our work	This capacity has grown but it should be further developed
P. Communicating and sharing what we learn with our peers and other stakeholders	This capacity has grown but it should be further developed
N/A
N/A

17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Formal training provided by the Wikimedia Foundation, Formal training provided by a Wikimedia Movement organizing group (i.e., Affiliates, Grantees, Regional or Thematic Hub, etc.), Formal training provided from outside the Wikimedia Movement

17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Lack of awareness of capacity building needs, Lack of knowledge of available capacity building opportunities

18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?

In Nigeria and outside we have got recognition in Wikimedia movement, but we need to expand our scope in reaching different communities and audiences, because many communities and audiences needs to know more about audio content activities right from off wiki skills and on wiki skills needed in contributing with audio content. Also we need resources to help us carry out the project successfully, we also need collaboration with experienced editors to engaged themselves in audio editing and conducting trainings and awareness among wikimedians.

19. Partnerships over the funding period.

Over the fund period...
A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame)	Strongly agree
B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups	Agree
C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups	Agree

19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Permanent staff outreach, Board members’ outreach

19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Lack of interest from partners, Difficulties specific to our context that hindered partnerships

20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?

We have understand that meetings has to be scheduled with User Group leaders, institutional partners and groups to deliberately discuss a way forward in building a strategic plan that will boost editor’s experience, knowledge, skills and contribution spirit related to audio.

Part 5: Sense of belonging and collaboration

21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?

It means a lot to us, especially that we are documenting on oral history related to topics under sound, the project work to document oral pronunciation of words, accents speaking languages, recitations and other knowledgable features related to oral knowledge. So have support from different people collaborating with us to support and assist in free knowledge sharing and development.

22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?

Increased significantly

23. If you would like to, please share why it has changed in this way.

It has changed since we started this project, because we had support from different editors and communities.

24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?

Increased significantly

25. If you would like to, please share why it has changed in this way.

N/A

26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.

It is cultural development, sound plays an important role in language speaking, every language is spoken with using sound, so we get motivation to see that we are documenting oral language and their history related to speech, music, recitations, songs and other aspect that has to do with sound.

Supporting Peer Learning and Collaboration

We are interested in better supporting peer learning and collaboration in the movement.

27. Have you shared these results with Wikimedia affiliates or community members?

Yes

27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?

We have reached out to community members right from campaign and grant launch.

28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?

We do this regularly (at least once a month)

29. How does your organization currently share mutual learning with other grantees?

Through one on one communication physically, on phone, social media handles and emails.

Part 6: Financial reporting and compliance

30. Please state the total amount spent in your local currency.

4173000

31. Local currency type

NGN

32. Please report the funds received and spending in the currency of your fund.

Upload Documents, Templates, and Files.

Report funds received and spent, if template not used.

https://docs.google.com/spreadsheets/d/1HIJRc9ES-g1kwdnYDc-XcXLw2MAyNkJd/edit?usp=sharing&ouid=111921726623013279852&rtpof=true&sd=true

33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

https://meta.wikimedia.org/wiki/WikiSound_Audio_Speaks_Campaign_Report_Page

34. Do you have any unspent funds from the Fund?

34a. Please list the amount and currency you did not use and explain why.

The initial funds are 10,100 USD equivalent to 4,173,553.31 NGN converted, so bank charges of 20 USD were taken away out of the 10,100 making it 10,080, converted will give out a sum of 4,163,040, other bank charges have been taken away 10,493 NGN including transfers charges. The exact amount we used in the projects is 4,156,000. You will see that in our previous mid-report, we didn’t include this as a result of not completing the project. We are explaining this here because the amount spent on the project doesn’t reach 4,173,553.31 NGN due to bank charges. And there is no slot to explicitly explain these changes. Please take note that there is no amount of unspent funds though we tick on yes in questions 34 and 34b so including the sum of 10,493NGN will exactly give you 4,163,040.

34b. What are you planning to do with the underspent funds?

A. Propose to use the underspent funds within this Fund period with PO approval

34c. Please provide details of hope to spend these funds.

There is no unspent funds with us, we completely explain it in 34a box.

35. Are you in compliance with the terms outlined in the fund agreement?

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.