Grants:Programs/Wikimedia Community Fund/Global Open Initiative Annual Wikimedia Activities/Final Report
Report Status: Accepted
Due date: 31 January 2023
Funding program: Wikimedia Community Fund
Report type: Final
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General information
[edit]This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.
- Name of Organization: Global-Open Initiative Foundation
- Title of Proposal: Global Open Initiative Annual Wikimedia Activities
- Amount awarded: 30515.87 USD, 195740 GHS
- Amount spent: 196220.9 GHS
Part 1 Understanding your work
[edit]1. Briefly describe how your proposed activities and strategies were implemented.
Our strategies and activities proposed were implemented by holding training workshops and edit-a-thons with librarians, partner organizations, and community members. For Nubuke, we held edit-a-thons once every month for six months. Pages were assigned to participants to help them continue to edit even after events. Our workshops with librarians were dependent on the dates that worked for them. For Twi Wikipedia, contests were organized quarterly.
2. Were there any strategies or approaches that you felt were effective in achieving your goals?
To enhance operations, our team was divided into two. One group was responsible for edit-a-thons in the Twi language, and the other was responsible for workshops with librarians and edit-a-thons with other partner organizations. This made the execution of tasks easier. Due to the IP block situation in our part of the world, we made sure usernames for participants were created before workshops so they could be sent to administrators to exempt the new users from blocks. This ensured that all participants in our workshops were able to participate in our training and edit at least one page. We also continued to check on participants' progress on the pages assigned to them to create or improve, using the group pages we created for them specifically for our program. We also tried to improve some of the pages that were moved to the draft space so they could meet the requirements for mainspace. We also ensured monthly capacity building training for our team members and created a repository for all the resources that we used for teaching and training so our team members could easily access and even edit them based on their learners' needs. This helped improve the quality of the content and also improved facilitation.
3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?
Other than organizing the event from start to finish, we assigned some task to our partner institutions, this sometimes included curation of articles and handling of logistics for the event.
4. Please describe how different communities participated and/or were informed about your work.
Aside encouraging individuals to participate in our event via our social media pages, we reached out to communities personally.
5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.
- Upload Documents and Files
- Here is an additional field to type in URLs.
- Dashboard
https://outreachdashboard.wmflabs.org/
Curation i https://docs.google.com/document/d/1lut0XZqZjOycvzorzuJO5htR3MX4aCqJskz-4wWjd44/edit?usp=sharing ii https://docs.google.com/document/d/1fjYMfln5r41YKYjTkVvpzFBIs7sxvE68/edit?usp=sharing&ouid=118384423077039954393&rtpof=true&sd=true
Images i. https://upload.wikimedia.org/wikipedia/commons/7/7a/DSC_efutu.o.jpg ii. https://upload.wikimedia.org/wikipedia/commons/9/9d/CSIR8.jpg iii. https://upload.wikimedia.org/wikipedia/commons/8/85/DSC_5991k.jpg
Social media post i.https://web.facebook.com/GOIFoundation/posts/pfbid02qEBT2FuyV6iaUXT1KopAGyFuxQknfm85jV33kH8MKxKnb1qnCZjp5UiRYwMxWPqol ii.https://web.facebook.com/GOIFoundation/posts/pfbid02grCKYPLtEvfrqJAsHws6QyAitSJELV3PFExZefF841W3V9wbuaN9PtY2cE6V6EQPl
Feeback https://docs.google.com/document/d/1W7djZ4Tg0HkqxeSHwzNZjR-qbpwD7_g0T4tv8OfT_98/edit?usp=sharing
6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Agree |
| G. Increased participants' feelings of belonging and connection to the movement. | Strongly agree |
7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
N/A
Part 2: Your main learning
[edit]8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
In maintaining existing partnerships and establishing new partnerships, we learned that involving partners in the organization of our workshops and encouraging leaders of these organizations to play supporting roles improved the level of collaboration as these leaders had a sense of responsibility. Through the activities that we embarked on, we have been able to maintain our working relationship with our partners. We have had other organizations express interest in collaborating with our organization. Concerning effective ways of training librarians, we learned that making the teaching process more collaborative and interactive resulted in the librarians' being more attentive. We also learnt that encouraging collaborative and peer to peer learning amongst the librarians improved their understanding of Wikipedia and Wikidata. Our partners also expressed interest in us having more workshops with them. Finally we learnt that to train participants to little or no digital skills assigning small activities in editing will go a long way. This includes adding an image, introducing sections, correcting grammatical errors and adding categories.
9. Did anything unexpected or surprising happen when implementing your activities?
Yes, unexpected instances included IP block situation that had plagued editors in the country. New potential editors were unable to create accounts due to the IP block situation and this meant that they were unable to have hands-on practice on how to edit on Wikipedia and Wikidata. To address this situation, details of new potential editors were taken prior to the workshops, and accounts were created for each editor. These new usernames were subsequently submitted to administrators for IP Block exemptions. Also, internet connection was mostly poor and unpredictable, to mitigate the situation, multiple routers of different networks were used. The hope was that, if one network failed to work properly, another network could be used to improve the internet coverage.
10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
As long as the IP block situation persists, the aforementioned method of providing block exemptions for new users will be used. We will make it an institutional policy to demand user details prior to our workshop events. Concerning the quality internet connection, we will want to explore other ways and methods of editing that will demand less internet usage in addition to going to workshops with multiple options for internet connection.
11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?
During our last training for the year with the Librarians at Effutu, we decided to organize a contest. Among the existing librarians was a new librarians joining our event for the first time. She hesitated to participate in the contest after our introductory session. However after a recounting the performance of some girls and new editors during our parliament of Ghana challenge and ensuring that she understood the principles, policies and process involved, she participated and tend out to be the first from the contest. Our learning here is the importance of storytelling in getting volunteer involved.
Overall the toughest challenges have been preparing so well for the event, however for some unknown reason all the multiple network providers fail you.
12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).
- Upload Documents and Files
- Here is an additional field to type in URLs.
Part 3: Metrics
[edit]13a. Open and additional metrics data
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| N/A | N/A | N/A | N/A | ||
| N/A | N/A | N/A | 17 | This reflects the 10 original organizers of the GOIF team and 7 from our partner institutions, who continue to mobilize and help facilitate our events. | We were able to determine this through our outreach dashboard. |
| N/A | N/A | N/A | 6 | These are our partner institutions with which we have been able to collaboratively organize events as mentioned in our proposal. | We were able to determine this through our outreach dashboard |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | 70 | This reflects the number of females who showed up at all our events with our partner institutions. | We were able to determine this through our outreach dashboard. |
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | Number of editors that continue to edit after activities. | 25 | N/A | N/A | N/A |
| Number of organizers that continue to participate/retained after activities | Number of organisers retained. | 20 | N/A | N/A | N/A |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | Number of sustained partnerships. | 6 | N/A | N/A | N/A |
| Feedback from participants on effective strategies for attracting and retaining contributors | N/A | N/A | N/A | N/A | N/A |
| Diversity of participants brought in by grantees | Number of female editors | 30 | N/A | N/A | N/A |
| Number of people reached through social media publications | N/A | N/A | N/A | N/A | N/A |
| Number of activities developed | N/A | N/A | N/A | N/A | N/A |
| Number of volunteer hours | N/A | N/A | N/A | N/A | N/A |
13b. Additional core metrics data.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | Total participants (Awareness campaigns) | 200 | 261 | This number includes 168 librarians, 52 participants from the Twi community, and 40 participants who were | We used the outreach dashboard and the group pages we created purposefully for our various activities to determine these numbers. |
| Number of editors | Total participants (editing activities) | 200 | 153 | Even though about 45 more participants were able participate in our workshops however, just about 24 were able to edit. | We used the outreach dashboard, the group pages we created purposefully for our various activities, and correspondence with participants to determine these numbers. |
| Number of organizers | people that make sure that activities can be implemented by providing the necessary time, support, and knowledge - such as coordinators, trainers, facilitators, etc. | 20 | 20 | This number includes the 10 original organizers from the GOIF and 2 additions, and also 8 organizers from our partner organizations. | We were able to determine this through our engagement in our various activities with our partner organizations and our community members. |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | Number of content pages created or improved across English Wikipedia and Twi Wikipedia. | 1000 | 1000 | This includes 487 new pages created and over 1000 already existing pages improved. | We were able to determine this through our outreach dashboard. |
| Wikidata | Number of content pages created or improved across Wikidata. | 1000 | 3000 | This includes over 1000 wikidata items created and over 2000 already existing items improved. | We were able to determine this through our outreach dashboard. |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
14. Were there any metrics in your proposal that you could not collect or that you had to change?
No
15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.
N/A
16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- N/A
Part 4: Organizational capacities & partnerships
[edit]17. Organizational Capacity
| A. Financial capacity and management | This has grown over the last year, the capacity is high |
| B. Conflict management or transformation | This capacity has grown but it should be further developed |
| C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values) | This has grown over the last year, the capacity is high |
| D. Partnership building | This capacity has grown but it should be further developed |
| E. Strategic planning | This has grown over the last year, the capacity is high |
| F. Program design, implementation, and management | This has grown over the last year, the capacity is high |
| G. Scoping and testing new approaches, innovation | This capacity has grown but it should be further developed |
| H. Recruiting new contributors (volunteer) | This capacity has grown but it should be further developed |
| I. Support and growth path for different types of contributors (volunteers) | This capacity has grown but it should be further developed |
| J. Governance | This capacity has grown but it should be further developed |
| K. Communications, marketing, and social media | This has grown over the last year, the capacity is high |
| L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability | This capacity is low, and we should prioritise developing it |
| M. On-wiki technical skills | This has grown over the last year, the capacity is high |
| N. Accessing and using data | This capacity is low, and we should prioritise developing it |
| O. Evaluating and learning from our work | This capacity has grown but it should be further developed |
| P. Communicating and sharing what we learn with our peers and other stakeholders | This capacity is low, and we should prioritise developing it |
| N/A | |
| N/A |
17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Peer to peer learning with other community members in community/ies of practice* (structured and continuous learning and sharing spaces), Using capacity building/training resources online from sources WITHIN the Wikimedia Movement, Other
17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Lack of volunteer time to participate in capacity building/training, Barriers to access training because of connectivity or equipment
18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?
N/A
19. Partnerships over the funding period.
| A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame) | Agree |
| B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups | Agree |
| C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups | Agree |
19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Volunteers from our communities, Board members’ outreach, Other
19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Lack of interest from partners, Difficulties specific to our context that hindered partnerships
20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?
Involving partners in the organisation of our workshops help in improving collaborations. Also, ensuring that partners are involved in the planning process ensures that our workshops were planned successfully. When the teaching and learning is done using the areas of interest of partner organisations, participants are able to gain more insight and understand better. Finally communications with partner organisations must be clear.
Part 5: Sense of belonging and collaboration
[edit]21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?
Continuous support, be it technically or financially. Acknowledging our efforts and achievements and the provision of equal opportunities for all communities.
22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?
Somewhat increased
23. If you would like to, please share why it has changed in this way.
By the outreach from the community resources team in sharing updates about grants. By seeking our opinion and inclusion in community discussions and finally the provision of support.
24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?
Somewhat increased
25. If you would like to, please share why it has changed in this way.
N/A
26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.
N/A
Supporting Peer Learning and Collaboration
[edit]We are interested in better supporting peer learning and collaboration in the movement.
27. Have you shared these results with Wikimedia affiliates or community members?
No
27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?
28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?
We do this rarely (less than twice a year)
29. How does your organization currently share mutual learning with other grantees?
This is through personal conversations with other grantees in the movement, and also social media spaces through which learnings are communicated.
Part 6: Financial reporting and compliance
[edit]30. Please state the total amount spent in your local currency.
196220.9
31. Local currency type
GHS
32. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
N/A
34. Do you have any unspent funds from the Fund?
34a. Please list the amount and currency you did not use and explain why.
N/A
34b. What are you planning to do with the underspent funds?
N/A
34c. Please provide details of hope to spend these funds.
N/A
35. Are you in compliance with the terms outlined in the fund agreement?
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.