Grants:Conference/UG GLAM Macedonia/Wiki Camp for students
Event overview
[edit]Purpose and vision
Please give a brief description of the event you are planning. What do you hope to accomplish during the event? Why is this event important for your community?
We plan to organize three days Wiki Camp for underage students and members of Wiki Clubs in November 2017. GLAM Macedonia is running several Wiki Clubs in the Republic of Macedonia, and Wiki Camp is one way to increase participation of the students. The framework of the program is all about editing Wikipedia. The first session will include a workshop on how to edit Wikipedia for beginners. This event will bring together experienced editors and newbies. Along with all activities in the program, we expect that the beginners will found Wikipedia useful, editing process as fun, and that they would like to enroll as members of one of the existing Wiki Clubs in Macedonia, and they will continue to edit Wikipedia after the event.
Important details
Please add key information to the table below. The dates, location and number of participants can be estimates and do not need to be finalized at this time.
| Proposed date(s) | 24-26 November 2017 |
| Proposed location | Berovo |
| Number of participants | ~62 (12 adults and 50 underage students) |
| Event page | wikicamp.mk |
| Primary contact person | Zana Shtrkovska |
Background
[edit]Community input
[edit]Use the results from the community engagement survey to fill in the table below. Since you cannot cover all topics or meet all needs at one event, prioritisation is important. Please rank the priority of each topic, skill, project or problem as high, medium or low. Finally, please answer the questions below the table.
The program for Wiki Camp is created to fit with our strategy goals and to meet the expectations, needs and opportunities of students. The first day, there will be session for beginners on how to edit Wikipedia. All three days we will have edit-a-thons, workshops, one wiki expedition around the event place, workshop about Commons, etc. We expect more than 150 new articles created by the participants at the end of the event. One of our team members is an amateur athlete, and she will be responsible to organize sport activities for the participants.
Survey analysis:
We will have survey analysis from the participants after the event. We prepared questions for them with the registration form. After the event, all participants will have to answer the questions as a feedback about the whole event, including the program, via survey form.
Context
[edit]It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.
- 1. What inspired your community to begin planning this event?
- The success of Wiki Camps in Armenia inspired us to organize three days Wiki Camp for underage students and members of Wiki Clubs in Republic of Macedonia.
- 2. How does this event relate to other activities that your community is working on?
- As GLAM Macedonia run several Wiki Clubs in Macedonia, we want to increase the number of active editors and also the number of Wiki Club members. We expect successful event, great interest from students in Skopje and area.
- 3. Please list the priorities identified in the report from the last conference organized by this community. What progress have you made in those areas?
- /
- 4. If your community has hosted a similar conference in the past, what key lessons were learned, and what would you like to improve on?
- This will be the first Wiki Camp for underage students organized by GLAM Macedonia and in the Republic of Macedonia in general.
Plan
[edit]Venue and Logistics
[edit]- 1. If the venue is more than 1 hour away from a major airport or transportation hub, how will participants travel to the event venue?
- Almost all participants will be from Skopje and area, and we will travel by bus to the hotel in Berovo.
- 2. Is the event venue within walking distance from the hotel? If not, how will people travel between the two locations?
- The venue is in the hotel. No need for travel to the venue.
- 3. Is the event venue and hotel accessible for people with physical disabilities?
- Yes
- 4. Do you anticipate any challenges with using the space for the event you are planning?
- It is a small hotel where the Wiki Camp will be hold. We choose the small hotel in order to be unique guests there, which is important, because our participants will be underage students and Wiki Clubs members, so we want to be safe. We made agreement with the officials of the hotel to not accept any outside guests while we are there.
Friendly space policy
[edit]Please link to the friendly space policy that your community will be using for this event.
We will use the Friendly Space Policy by the Wikimedia Foundation
Participation
[edit]It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.
- 1. Please describe the target audience for this conference or event.
- The participants will be underage students and members of Wiki Clubs in Macedonia.
- 2. If your conference has an outreach component, how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects?
- We plan to ask the newbies to become the members of one of the Wiki Clubs, and we will give them the flyers about Wiki Club, so they will be informed about our activities. We are going to share with everyone our contact: phone numbers, email addresses, FB page of GLAM Macedonia, etc.
- 3. Are you thinking about inviting WMF staff to attend or participate in the event? If yes, please list individuals or teams who you may want to invite, or describe how you would like WMF staff to be involved in the event.
- Yes, we would like to invite Asaf Bartov, if he is available on that date. If he visits Macedonia, we will invite him to join on regular Wiki Club meeting, to hold workshop, to meet our GLAM partners, etc.
Scholarships
[edit]- 1. How many scholarships would you like to offer?
- We expect to cover costs for around 62 persons: 50 underage students and 12 adults (5 teachers and 7 volunteers, members of GLAM Macedonia).
- 2. What expenses will the scholarship cover?
- Travel and accommodation.
- 3. How will scholarship recipients be selected?
- They will be selected according to the application. In the selection of the candidates, priority will be given to those who are regular members of the Wiki Clubs.
Resources and risks
[edit]Describe the resource potential for successfully executing this project and the key risks/threats.
Resources
[edit]- Organizing team
| Team | User Names |
|---|---|
| WMF Liaison | |
| Logistics | GjorgjiP |
| Conference Program | Zana Strkovska, Nikola Stojanoski |
| Scholarships | Zana Strkovska, Matilda Bajkova, Nikola Stojanoski |
| Communications | Ana Vishinova and Daniela Mitevska |
| Volunteer Coordinators | Matilda Bajkova, Frosina Stojkovska, Gordi |
| Other team members |
Risks
[edit]- Delay of the date of the Wiki Camp due to natural or political situation (ex.: bad weather)
We will changed the date if there is a problem to travel and host event on the proposed date.
- Insufficient number of computers for work.
We can minimize these risks if we split participants in several small groups while editing sessions.
Budget
[edit]Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.
- Event budget table
| Number | Category | Item description | Unit | Number of units | Cost per unit | Total cost | Currency | Notes |
|---|---|---|---|---|---|---|---|---|
| 1 | Transport | Transport with touristic bus for 59 persons, return | 620 | EUR | The bus is for 59 persons only | |||
| 2 | Transport | Transport for organizers and materials | 100 | EUR | The sum is for covering oil costs | |||
| 3 | Accommodation | Hotel and meals costs for three days | Per person | 62 x 2 full days | 18 per day per person | 2232 | EUR | The sum is with discount for 62 persons, two full days, starting with supper on Friday, ending with lunch on Sunday. We managed to make a deal with the officials of the hotel to be only guests at that time, because the participants are underage. |
| 4 | Snacks and beverages | Logistic for wiki expedition around the event place | 50 | EUR | One outdoor Wiki expedition with all participants | |||
| 5 | Prizes and awards | For t-shirts and awards | 510 | EUR | The sum is with discount for T-shirts (62 x 5 EUR = 310 EUR), plus five awards (5 x 40 = 200 EUR) for the best contributors at the event | |||
| 6 | Printed materials and office supplies | 150 | EUR | The sum is for program shits, markers, paper, name tags, certificates, notes, etc. | ||||
| 7 | Web site | 100 | EUR | The sum is for maintain of the web site | ||||
| 8 | Unseen | 150 | EUR | The sum is for unseen costs which could appear |
- Total cost of event
- 3912 EUR
- Total amount requested from the Conference and Event Grants program
- 3912 EUR
- Additional sources of revenue that may fund part of this event, and amounts funded
- We already have roll up banner which we will use. We have printed flyers for Wiki Clubs. Mobile and internet connections are provided by the hotel. Organizers, teachers and Wikipedians are all volunteers.
- Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.
- Yes
Discussion
[edit]Endorsements
[edit]Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.
Support,I think it is work to make students interested in Wikipedia.Richard923888 (talk) 14:58, 30 November 2017 (UTC)
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