Try to partner with like-minded institutions that can offer their space free of charge or at a discount.
If you cannot find a free venue, please offer a rationale for why you chose a specific venue (low cost, conveniently located, etc.).
Limit swag to low cost items like stickers.
Printed banners and signs should be general enough that they can be reused for later events.
Travel & Meals
Full or partial scholarships can include round trip travel, shared accommodations, conference registration and visa fees.
Travel scholarships should only be given to experienced editors and active volunteers.
Funding for food should be limited to lunches during the conference, coffee breaks, and one group dinner.
Event Planning & Support
Funding can be requested to pay travel agent fees, and for administrative support for tasks such as processing visa application letters and reimbursements to scholarship recipients.
Some conferences may benefit from a paid facilitator or trainer. Please discuss this with a program officer in the early planning stages.
Minimal expenses for planning meetings can be included, such as meeting space and local transportation for site visits and meetings with event partners.
Up to 10% unforeseen expenses can be included in the request.
Alternate sources of funding
Ask for in-kind donations: i.e. donations that are done in goods and services rather than money/cash which are usually comparably easy to obtain and manage and can also be a door opener to interesting partner organizations. This can include: free use of venue, reduced prices for meals or services like printing or transportation.
Contact organizations who support work in your region or on the conference topic - they may be able to provide travel scholarships or other funding.
