Grants:Conference/Maithili Wikimedians/Wikicamp Nepal 2018

Purpose and vision Please give a brief description of the event you are planning. What do you hope to accomplish during the event? Why is this event important for your community?

We are planning to organize a 3 days Wikicamp for experienced and new Wikipedians of Nepal. The camp is mainly for the Nepali, Maithili, Doteli, Newari (Nepal Bhasha), Bhojpuri and Sanskrit language Wikipedians. We also plan to add 2 incubator projects (Marwari and Awadhi) Wikipedians for the Wikicamp. The main aim to organize the Wikicamp to increase the Wikimedia offline activities in Nepal, develop skill to the new Wikipedians and bring together experienced and newbies Wikipedians. The event is important for the community because it help us plan a strategy for the outreach activities and development of the Wikipedia's of Nepal.

Important details

Please add key information to the table below. The dates, location and number of participants can be estimates and do not need to be finalized at this time.

Proposed date(s)	November 3^rd Week, 2018 (final decision before March 31)
Proposed location	Rajbiraj or Lahan (final decision before March 31)
Number of participants	30
Event page	Wikicamp Nepal 2018
Primary contact person	Biplab Anand

Background

Community input

Use the results from the community engagement survey to fill in the table below. Since you cannot cover all topics or meet all needs at one event, prioritisation is important. Please rank the priority of each topic, skill, project or problem as high, medium or low. Finally, please answer the questions below the table.

	Description	Priority
Strategic discussions: What are the top issues affecting your community that need to be discussed in person?	Community development and collaboration, More outreach activities and coordination in different parts of the country.	High
Capacity development: Are there important skills that many people in your community need to learn?	Learn the WMF resources and basic learning session on how to apply for Rapid and Project Grants. Training session on Phabricator, Gerrit and Wikimedia Tools.	High
Working groups: Are there joint projects that need to be planned in person?	Collaboration with the GLAM institutions in each provinces of Nepal. Planning to organize the WikiConference Nepal.	Medium
Community building: Are there other in-person activities are important for community building?	Exercise to build a solid task force team and get to know each other activities.	High

Survey analysis:

We did not conduct a survey. We discussed priorities in Village pump and discussion pages. We have started discussion regarding this event at our community Meetup. There are 12 people participated in the discussion so far at the different Wikipedia’s. The meta project endorsement section also support the event. Most of the people thinks that this is one of the most needed Wikicamp to boost the Wikimedia movement in Nepal.

Local Discussions at Village pumps

Maithili Wikipedia (mai.wiki)

Wikicamp Nepal (Discussion)

Nepali Wikipedia (ne.wiki)

Wikicamp Nepal (Discussion)

Doteli Wikipedia (dty.wiki)

Wikicamp Nepal (Discussion)

Nepal Bhasa Wikipedia (new.wiki)

Wikicamp Nepal (Discussion)

Sanskrit Wikipedia (sa.wiki)

Wikicamp Nepal (Discussion)

Context

It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.

1. What inspired your community to begin planning this event?

The target Wikipedias are lagging behind in terms of it's development and skilled editors. This inspire our community to step forward and begin planning of this event.

2. How does this event relate to other activities that your community is working on?

As we have organized various events for the development of Wikipedia and directly Wikimedia Foundation Projects. So, Absolutely we can say "Sustainable development" relates this event to other activities that our community is working on.

3. Please list the priorities identified in the report from the last conference organized by this community. What progress have you made in those areas?

This is the first event of it's type is going to be organize by this community. We are hopeful and make sure to organize such event at least per year or in a two year gap.

4. If your community has hosted a similar conference in the past, what key lessons were learned, and what would you like to improve on?

Never hosted.

Goals and outcomes

Goals

The goals of this Wikicamps are:

Increase the Wikimedia offline activities in Nepal.
Develop technical and leadership skill of the new Wikipedians
Build a positive communities by sharing session from established User Group representatives/executive members.
Bring together experienced and newbies Wikipedians.
Discussion on strategies for offline Wikimedia activities, mostly on Wikipedia Education Program.
Discussion on Development of new language projects (Incubator projects) of Nepal.

Measures of success

Please provide a list of both quantitative and qualitative criteria that will be used to determine how successful the project is. You are welcome to modify, delete or add to the metrics listed below so they reflect the goals of your event.

A total of 30 participants from diverse and under-represented Wikipedia communities of Nepal.
A total of at least 5 female participants.
One blog-post on WMF blog portal.
Feedback about conference experience (within 6 months after the event).
Discussion between Wikipedia Community and Wikimedia User Groups of Nepal.
New communication channels (Facebook, Telegram and Whatsapp) created to better coordinate work among participants.

Plan

Venue and Logistics

1. If the venue is more than 1 hour away from a major airport or transportation hub, how will participants travel to the event venue?

Participants will travel to the event venue using Rental car, Auto or Public transport.

2. Is the event venue within walking distance from the hotel? If not, how will people travel between the two locations?

Hotel and event venue is same.

3. Is the event venue and hotel accessible for people with physical disabilities?

Yes.

4. Do you anticipate any challenges with using the space for the event you are planning?

No.

Friendly space policy

Please link to the friendly space policy that your community will be using for this event.

Friendly space policy

Participation

It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.

1. Please describe the target audience for this conference or event.

Wikipedians of Nepali, Maithili, Doteli, Newari, Bhojpuri, Sanskrit and Incubator (Awadhi and Marwari) Projects.

2. If your conference has an outreach component, how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects?

We will make a task force team during the events for outreach and Village Pump will be notified accordingly.

3. Are you thinking about inviting WMF staff to attend or participate in the event? If yes, please list individuals or teams who you may want to invite, or describe how you would like WMF staff to be involved in the event.

Hold- We are planning to have a organizer Meetup to discuss about this topic. We will decide it after the Meetup.

Scholarships

1. How many scholarships would you like to offer?

30

2. What expenses will the scholarship cover?

Round trip airfare, 3 day accommodation, meals, event and local

3. How will scholarship recipients be selected?

Scholarship Committee will select the scholarship recipients.

Resources and risks

Describe the resource potential for successfully executing this project and the key risks/threats.

Resources

Organizing team

Team	User(s) & committee
WMF Liaison	Biplab Anand
Logistics	Organizing Team
Scholarships	Scholarship committee
Program coordinators	Program committee
Other team members	See here

Risks

Examples of risks, along with how you would minimize or overcome them, are:

Skill gaps in project leadership team (e.g. no financial management experience)
High travel costs and accommodations
Support and Safety

Examples of how to minimize these risks include:

We have list of skilled volunteers for minimizing and overcome the risks. We have divided and formed various committee and team such as Logistics team, Program committee, Finance committee, Support and Safety Team etc. for the smooth workflow and handling the risks and problems occur during the event.

Budget

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Event budget table

Code	Item description	Quantity	Unit	×	Quantity	Unit	Cost per unit (NPR)	Total cost (NPR)	Total cost (USD)	Notes
A	Venue & Accommodation
A1	Conference Hall	1	Hall	×	3	day(s)	×	40,000	380.86	Conference Hall for 2 days. Space for 50 people.
A2	Accommodation	17	rooms	×	3	day(s)	×	3,60,000	3,420.75	Includes breakfast, lunch, dinner and free WiFi for all three days.
B	Transportation
B1	Airfare	30	people	×	1	2 way	12,000	3,60,000	3,427.79	Based on average of air ticket price. Round trip travel for 30 scholarship recipients.
C	Communication Materials
C1	T-shirts	50	piece	×	×	×	1,200	60,000	571.29
C2	Print materials & stationaries	1	package	×	×	×	30,000	30,000	285.64	Such as printed program agenda, pens, banners, badges, stickers
C3	Video Documentation	×	×	×	×	×	50,000	50,000	476.00	Short interview videos of experienced Wikipedians and short documentary of entire event.
D	Worktime
D1	Administrative support	×	×	×	90	day(s)	×	1,30,000	1237.81	Accounting, Reporting and Documentation.
E	Miscellaneous
E1	Guests	4	person	×	×	×	×	45,000	428.47	Literary persons, Municipal Mayor and people from Open source.
E2	Unseen expenses	×	×	×	×	×	×	30,000	285.64	Miscellaneous expenses.
Total amount								1,035,000	9,855	Currency rate on 4 March 2018 using oanda.com

Total cost of event: 1,105,000 NPR (~10,405 USD)

Total amount requested from the Conference and Event Grants program: 1,105,000 NPR (~10,405 USD)

Additional sources of revenue that may fund part of this event, and amounts funded: None

Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.: Yes

Discussion

Endorsements

Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.

Since this kind of program was never before organised by our local community it will be helpful for planning the community programs and activity of community is sure to get boost after this program. BRP^ever 17:34, 4 March 2018 (UTC)
This is needed for the improvement of mentioned Wikipedia's development. 86.97.176.192 18:02, 4 March 2018 (UTC)
Support Good Proposal. My 100% support for this good event.- Jayprakash >>> Talk 18:09, 4 March 2018 (UTC)
Indeed one of the most awaited event for the community point of view. It can bring the vision and future for the Wikimedia movement in Nepal. Support-- Pankaj Deo (Talk) 18:33, 4 March 2018 (UTC)
Strong support Raju Jangid (talk) 19:02, 4 March 2018 (UTC)
Strong support Good initiative, cost-effective, and a much needed conference for the Nepali community. Regards, Krishna Chaitanya Velaga (talk — mail) 04:46, 5 March 2018 (UTC)
Strong support- Obviously, a huge turning point for the Wikimedia movement in Nepal. -Nabin K. Sapkota (talk) 05:19, 5 March 2018 (UTC)
Strong support- Well, an effective venture is what I can say about this event? This will certainly be significant augment for WIKI - MOVEMENT. Aspiration of improvement.Nawaraj Ghimire (talk) 07:40, 5 March 2018 (UTC)
Strong support -- great initiative Sushma_Sharma (talk) 08:40, 5 March 2018 (UTC)
Strong support--Devraj poudel (talk) 16:46, 5 March 2018 (UTC)
Strong support- No doubt, the event is indeed for the Wikimedia movement in Nepal. - Janak Bhatta (talk) 03:09, 6 March 2018 (UTC)
Strong support-- This is the need of Wikimedians of Nepal. Nirajan pant (talk) 04:51, 6 March 2018 (UTC)
Strong support-- this project will encourage the community nShrestha (talk) 16:12, 6 March 2018 (UTC)
Strong support-- Good luck. This will benefit the Wikimedia community in Nepal.খাঁ শুভেন্দু(Shuvendu) (talk) 16:23, 8 March 2018 (UTC)
Strong support Zeetendra ^») 05:00, 9 March 2018 (UTC)
Strong support --J. Ansari Talk 06:37, 19 May 2018 (UTC)

Listen