Grants:Conference/EvaRogers/Creative Commons 2017 Global Summit
creativecommons.org• rebeccacreativecommons.org
Goals and outcomes
[edit]Goals
[edit]Please list three to four priorities that the community has identified that they want to focus on at this conference. These should be specific and actionable.
The CC Summit Program Committee includes representation from a variety of countries and backgrounds. This team has developed the 2017 Summit theme “Sharing and the Commons: What’s Next?” The committee has also set our Summit program goals:
To define sharing and the Commons for our generation:
- What pressing challenges and/or threats does the Commons currently face?
- What issues need the network’s focus and support in the next two years as it continues to evolve?
- How do we strengthen, expand, and celebrate our ties to the creators of the culture that makes the Commons visible and real to people?
To shift the focus to people, moving beyond licenses to enhance collaboration and sharing:
- Shift to a truly networked and open collaborative model to expand opportunities for community collaboration and innovation
- Shift focus to people of the Commons over content of the Commons
- Shift beyond license adoption to include Commons collaboration and sharing
To discuss the future of the Creative Commons network and grow the CC movement:
- We will discuss and reach consensus on the new network strategy and structure proposed by the Network Strategy Steering Committee
- We will establish collaborative tracks that allow anyone to join the conversation
- We will invite creators and users to actively participate and engage with issues that go beyond content licensing
Context
[edit]It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.
- 1. What inspired your community to begin planning this event?
The Creative Commons community will host its eighth Global Summit in 2017, with previous summits hosted around the world in Argentina, Poland, Croatia, Japan, Brazil, South Korea, and the United States. The Summit is a key convening of CC’s global community and stands to be particularly relevant and impactful in 2017, marking an important organizational shift.
Over the past 18 months, the CC community has been engaged in a process of drafting its first collaborative global movement strategy, an effort that follows an extensive research project aimed at identifying the specific needs of community members. The movement strategy is currently open to public consultation, and a final iteration of the strategy will be discussed and approved at the Summit. CC celebrated its 15th anniversary in 2016; as the organization remains committed to distributing, supporting, and advancing the licenses and legal tools that have become the global standard for digital sharing and innovation, CC has also broadened its vision, with a goal of supporting and encouraging collaboration and social engagement among the Creative Commons and wider open web community. The role of the Global Summit in this context becomes particularly meaningful.
Further, in conjunction with the strategy development process, the previously biannual Global Summit model will shift to become an annual event produced by CC HQ with the leadership of a full-time staff event coordinator and a program committee of global network representatives. CC HQ’s production of the event will provide core infrastructure for this important convening of the CC network and community. We will be supporting deepened network collaboration and the advancement of community projects.
This indicates a significant shift in how CC builds, enables, and works as a network and a global movement, and the 2017 Summit will be an important opportunity to engage the community in shaping the future of the CC movement.
- 2. How does this event tie into other activities that your group has done?
The Global Summit is a key convening of CC’s diverse community; the interplay between digital collaboration and in-person community building has always been a feature of CC’s work, and CC’s previous activities in addition to the Summit have included a range of smaller convenings to bring community members together. The CC community bridges disciplines, and events like the Summit offer the opportunity to convene and connect brilliant and creative minds working to address a range of today’s pressing issues.
- 3. If your community has hosted a similar conference in the past, what outcomes and benefits have you seen from past conferences?
Creative Commons has been hosting its Summits since 2005. The Summits are a place for the community to gather to celebrate the commons and the values of openness and sharing - a context and environment that is particularly resonant for the Wikimedian community. The outcome and benefit that we’ve seen from past conferences - the thread that connects the conferences and gatherings that have taken place since the organization’s founding - is the opportunity to build bridges between different communities, to provide a common space for policy and advocacy efforts worldwide to come together, and, more broadly, to provide a space for the convening of a community committed to collaboration and sharing.
- 4. Please list the focus priorities identified in the report from the last conference organized by this community. What progress have you made in those areas?
Notably, the 2015 Global Summit paved the way for a re-envisioning of CC’s global network. The global network was originally formed in the early days of CC to translate and adapt (“port”) the CC licenses and make them legally adaptable in all jurisdictions; when an internationalization process for the CC license suite was launched in 2011, legal porting of licenses was no longer necessary - and this fundamentally changed the role that local jurisdiction organizations were originally meant to play. This shift also began to open up new opportunities to explore the potential of the global network of affiliates who had joined together around shared values and a vision of a vibrant digital commons.
CC’s 2015 Global Summit in Seoul, South Korea, was a turning point for the global network. Affiliates organized a workshop to discuss and debate the state of the global network and its future, and the consensus was that the current network model was hindering growth and restricting the CC movement from achieving its collective aspirations. This workshop was a key element in launching the process of developing a new community-led network model that responds to the current needs and interests of the CC community, and that allows the global network to collaboratively shape its future.
- 5. If your community has hosted a similar conference in the past, what key lessons were learned, and what would you like to improve on?
The biannual Global Summit has been hosted by a different affiliate team with each iteration, and transfer of knowledge and processes from event to event has varied - in effect making each Summit a reinvention. With the adoption and implementation of the new Global Network strategy as described above, and the shift to an annual Global Summit model in which CC HQ supports the core infrastructure of the event, we will be better poised to build on the event’s successes and learnings from year to year in order to produce the most impactful event experience possible.
Measures of success
[edit]Please provide a list of both quantitative and qualitative criteria that will be used to determine how successful the project is. You are welcome to modify, delete or add to the metrics listed below so they reflect the goals of your event.
In conjunction with the launch of the new Global Network strategy and the shift toward an annual Summit that is produced out of CC HQ, we will be increasing and systematizing our data collection about event participants in order to better understand our community’s wants and needs from the event, and to continue to improve our outreach and engagement for future events.
- Total # of participants, including long-time CC movement affiliates and participants as well as an increased number of new-to-the-movement participants
- # of female participants - CC historically has a relatively high number of female participants (see #womenofthecommons) and we seek to increase this number
- % of participants who present at or moderate sessions
- % of respondents to the post-event survey and survey results
- % of positive results to event content survey
- # of new projects/partnerships initiated as a result of connections made, skills learned, or ideas shared at the conference (2 months, 6 months, and 1 year after the event)
- # repeat attendance at future Summits and other CC events
Plan
[edit]Venue and Logistics
[edit]https://summit.creativecommons.org/
- Friendly space policy
https://wiki.creativecommons.org/wiki/File:GlobalSummit2017CodeofConduct.pdf
Event Program
[edit]Please give a brief outline of the conference schedule or program and any events or activities you are planning for participants. The timing, topics and format of each session should be finalized and published on Meta six weeks before the event.
CC is finalizing the Summit program at the end of February. The conference goals and content themes are as follows:
Sharing and the Commons: What’s next?
CC Summit 2017 goals:
- To define sharing and the Commons for our generation
- To shift the focus to people, moving beyond licenses to enhance collaboration and sharing
- To discuss the future of the Creative Commons network and grow the CC movement
Keynotes (with more to come):
Our first keynote will be international copyright and intellectual property expert Ruth Okediji, William L. Prosser professor of law at the University of Minnesota. Professor Okediji is the author of several books on copyright and intellectual property and is regularly cited for her work on IP in developing countries. She is an editor and reviewer of the Journal of World Intellectual Property, and has chaired the Association of American Law Schools (AALS) Committee on Law and Computers, its Committee on Intellectual Property, and its Nominating Committee for Officers and Members of the Executive Committee. In 2011-2012, she was a member of the National Academies Board on Science, Technology and Policy Committee on the Impact of Copyright Policy on Innovation in the Digital Era. In 2016, she received the prestigious McKnight presidential professorship and was a visiting professor at Harvard from 2015-2016. Ruth was also part of the process of negotiating the recently approved Marrakesh treaty; she joined the Nigerian delegation and helped lead the African Group. She has an upcoming book, Copyright Law in an Age of Limitations and Exceptions. Ruth will be speaking to our first summit goal: “To define sharing and the Commons for our generation.”
Our second keynote will be journalist and lawyer Sarah Jeong, a contributing editor at Vice Motherboard who writes about technology, policy, and law. She is the author of The Internet of Garbage, and has bylines at the New York Times, the Washington Post, the Atlantic, the Verge, Forbes, the Guardian, and other publications. In 2017, she was named as one of Forbes’s 30 under 30 in the category of Media. Jeong graduated from Harvard Law School in 2014. As a law student, she edited the Harvard Journal of Law & Gender, and worked at the Electronic Frontier Foundation and at the Berkman Center for Internet & Society. She was a Poynter Fellow in Journalism at Yale for 2016, and also currently a fellow at the Internet Law & Policy Foundry. Sarah will be speaking to our third summit goal: “To discuss the future of the Creative Commons network and grow the CC movement.”
Tracks:
- Policy & advocacy (Copyright reform, advocacy strategies, OER policies, etc)
From track leader Lisette Kalshoven, Advisor copyright, heritage and open education at Kennisland, Vice President of COMMUNIA, “Community members should expect in depth discussions of the pressing points on open education policy and the upcoming and ongoing copyright reforms, such as those in the EU, South Africa, Singapore and Canada. How can we secure more users rights, how can we be better at influencing international treaties like TTIP, CETA, and TTP and can we have an honest conversation about WIPO? It is going to be a rollercoaster – tweet me @LNKalshoven if you want to get started early”
- Community & movement (CC network strategy, appreciation culture, stronger ties for the community in different domains, mentoring, strong diversity, etc)
From track leader Kelsey Wiens, CC Canada public lead, “Time for a barn raising, Ubuntu, Hunhu, Harambee, Minga, gotong-royong, Talkoot. Excited for sessions on the new CC Network Strategy? Looking for discussions, activations, workshops on mentoring, cultures of appreciation, building strong ties across the Open Movement, and hearing from diverse voices across the community? Looking for your community? We’re your people, join us!”
- Spheres of Open (GLAM, Open Education, OER impact, open data, open design, open hardware, open agriculture/farming, etc)
From track leader Evelin Heidel (a.k.a. Scann), CC Argentina: “Come to this track with the tool of your preference to break the chains that lock culture & knowledge. Bring your goggles to explore the visions of the future for Open Education, GLAM, Open Data, Open Access, Free Culture and the variety of movements working on the open. Save your soul from the Open Washing Church, come to this track!”
- The Future of the Commons (Future of the digital commons, future of digital archives, how does CC fit in the broader Commons movement, Commons and economy, open innovation, Open business models, etc.)
From track leader Alek Tarkowski, coordinator of CC Poland: “We will be asking the big questions: what have we achieved, and where are we going? We want to discuss the frontiers and fringes of CC. And place CC within the broader commoning movement, to better define our role in an ever changing world.”
- Usable Commons (health data, 3D printing, legal infrastructure, open infrastructures for collaboration, patent data, etc)
From track leader Jane Park, Director of Platforms and Partnerships at CC, “Participants should expect thought-provoking and productive sessions on how to make the digital commons more discoverable, usable, and human-centered. From attribution in 3D design to better CC search to fostering more collaborative environments online, the Usable Commons is about organizing and streamlining the commons to work for people.”
Community Input
[edit]Grant reviewers will be interested to read how the planning discussion developed and who was engaged. Please link below to all of the places where discussion about this conference are happening, i.e. talk pages, Facebook groups, meetup pages, notes from meetings. The most central, up to date, and relevant page should be highlighted in BOLD letters.
An inclusive program committee of 30 self-selected individuals representing the global CC community have been planning the 2017 Global Summit. Virtual program committee meetings take place on a regular schedule and notes are distributed for those unable to attend a given meeting; asynchronous communication continues throughout on the cc-summit Slack channel, which is open for public participation and has 53 members.
- On Slack: #cc-summit
- Twitter: https://twitter.com/creativecommons
Participation
[edit]It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.
- 1. Please describe the target audience for this conference or event.
The target audience for the Global Summit includes individuals committed to the open sharing of knowledge and creativity; CC contributors, enthusiasts, activists, and advocates around the world; as well as people invested in the future of a thriving digital commons and of digital archives. The Summit audience includes peers and community members with an interest in open education, copyright reform, policy-making, GLAM, open science, open access, open data, and other disciplines that intersect with the potential for open knowledge sharing. The participation of Wikimedians in the Global Summit is valued and appreciated in representing the breadth and diversity of the open web community.
In one outcome among many from the Global Network strategy process that is underway, CC is expanding its effort to ensure that more CC affiliates from around the world are able to attend the Global Summit, by increasing support for affiliate costs in connection with the event. CC seeks to ensure a successful community-driven event that reflects the organization’s truly global nature, enabling diverse representation of network members from around the globe, particularly in places where a substantial funding network may not exist to support these kinds of efforts.
- 2. If you are requesting funds for travel scholarships, what criteria will be used to select scholarship recipients?
Scholarship applicants applied to CC with answers to questions regarding what they hope to achieve at the event, what value they will bring, and how they will apply what they’ve learned in their communities once they’ve returned home. As the global network strategy process continues through its public consultation period to its discussion and launch at the Global Summit, we are particularly seeking to expand our audience and grow the CC movement. Thus CC has committed to offer travel scholarships widely to Summit participants in 2017 in order to ensure diverse and inclusive participation; scholarships will be granted both to individuals who have demonstrated history and impact in the CC movement as well as those who may be in earlier stages of their involvement and are seeking to connect with the community. We will provide 90 scholarships, focusing especially on places where a substantial funding network may not exist to support such efforts – including Kenya, India, Egypt, and Panama, among other countries throughout North Africa, the Middle East, and parts of Latin America.
- 3. If your conference has an outreach component, how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects?
Continuing engagement with conference participants will be particularly important to CC this year and moving forward, as CC seeks to grow the movement as well as deepen ties with our community. With the launch of the new Global Network strategy and structure taking place, there will be new ways for community members to join the movement and advance CC values and projects in the world. Historically, an individual’s involvement in the CC network was often tied to their relationship with an institution with whom CC had an MOU; going forward, the structure of the Global Network is designed to encourage broader membership that may include current affiliate teams and organizations as it expands opportunities for formal and informal community participation. The re-envisioned network structure will incorporate “platforms” or defined areas of activity or work programs - such as GLAM, open education, copyright reform, etc - and the participation of the wider community in shaping and advancing the platforms of their interest will be an ongoing source of engagement, providing a clear way to continue Summit conversations after the conference. Additionally, as CC works to further usability of its core tools and platform work - including through sessions at the conference which will include WMF participants - continued engagement post-Summit will be crucial and will have a significant impact in this work.
As well, in 2017 CC has hired two new dedicated staff positions to support and advance the work of the global network and to lead the endeavor of community engagement: Claudio Ruiz, Director of Ecosystem Strategy, and Simeon Oriko, Global Network Manager. Claudio’s role will focus on shifting CC to a more open, global, and inclusive organization - and a more powerful, impactful movement led by its community. Simeon’s role will provide daily support to affiliate teams, collect information about their work, make connections and introductions, and manage administrative needs - an essential role to facilitate everyday collaboration and connectivity in the network. Claudio and Simeon will work in collaboration with other CC staff and the Summit program committee to implement an engagement plan that will build on the enthusiasm of the Global Summit to grow CC participation and impact in the long-term.
- 4. Are you thinking about inviting WMF staff to attend or participate in the event? If yes, please list individuals or teams who you may want to invite, or describe how you would like WMF staff to be involved in the event.
CC has been in touch with and continues to reach out to peers at WMF and other peer organizations both to shape the Summit program itself and to ensure that the members of the WMF community are engaged in conversations that will be taking place at the Summit. CC staff have reached out to and/or collaborated with Kacie Harold, Grants Program Officer; Anne Gomez, Reading Product Manager; Juliet Barbara, Communications Director; Charles Roslof, Legal Counsel; Stephen LaPorte, Senior Legal Counsel; Jacob Rogers, Legal Counsel; Jan Gerlach, Public Policy Manager.
Follow-up
[edit]Please describe how you plan to follow up with event participants after the conference.
As part of the move toward a re-envisioned community-led Global Network, the previously biannual Global Summit will become an annual event, and its function within the work of the movement will be increasingly important. Understanding the impact of the Summit upon participants will be key in terms of shaping future Summit experiences. All Summit participants will be invited to take a post-event survey regarding their Summit experience; we will also implement a plan for inquiring and following up on new projects or initiatives begun as a result of ideas or connections made during the Summit. More broadly, we are developing a systematized data collection process that will support improved outreach and engagement from event to event.
Resources and risks
[edit]Describe the resource potential for successfully executing this project and the key risks/threats.
Resources
[edit]- Organizing team
Conference grant: Eva Rogers (United States), Rebecca Lendl (United States)
Logistics: Alison Pearce (Canada); Mari Moreshead (Canada)
Conference Program Committee: Jane Park, co-chair (United States), Claudio Ruiz, co-chair (Chile), George Abdelnour (Lebanon), Rodrigo Barbano (Uruguay), Delia Browne (Australia), Sarah Cohen (United States), Claudia Cristiani (El Salvador), David Ernst (United States), Josephine Fraser (Poland), Isla Haddow-Flood (South Africa), Sana Harbi (Tunisia), Evelin Heidel, aka Scann (Argentina), Lisette Kalshoven (Netherlands), Nasir Khan (Bangladesh), Betty Merhi (France), Mari Moreshead (Canada), Alexandros Nousias (Greece), Soohyun Pae (South Korea), Alison Pearce (Canada), Bilal Randeree (Qatar), André Rocha (Portugal), Ileana Silva (Uruguay), Juliana Soto (Colombia), Nebiyu Sultan (Ethiopia), Alek Tarkowski (Poland), Mahmoud Wardeh (United Kingdom), Kelsey Wiens (Canada), Kayode Yussuf (Nigeria), Batbold Zagdragchaa (Mongolia).
Scholarships: Gwen Franck (Belgium), Simeon Oriko (Kenya), Soohyun Pae (South Korea), Bilal Randeree (Qatar), Claudio Ruiz (Chile), Kelsey Wiens (Canada)
Communications: Jennie Rose Halperin (United States)
Volunteer Coordinators: Alison Pearce (Canada); Mari Moreshead (Canada)
Risks
[edit]Risks
- Managing a robust number of committee members distributed around the world can pose challenge around communication flow
- Broad flexibility in shaping event can lead to lack of clarity around structure for given elements (such as budget for individual portions of the event)
- Consensus-driven process employed throughout planning can require a longer timeline
How we will minimize risks
- To manage the number and distributed nature of the program committee across time zones, we have adopted a combination of Google hangout meetings, mailing list, and Slack (#cc-summit) for discussing and making key decisions about the Summit program. Google hangouts occur weekly on Thursdays; agenda is shared in advance of each hangout; discussion on program decisions begins at the weekly meeting, continues on Slack and mailing list, and closes by EOB Friday
- Up-front collaborative establishment of structured processes for budgeting, decision-making, etc will enable planning process to proceed with clarity
- Post-event evaluation and documentation of strengths and weaknesses of current-year event planning structure to support future event production
- Consider strategies for engaging large-group input while empowering a core group or individual event producer(s) to make final decisions
Budget
[edit]Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.
- Event budget table
| Number | Category | Item description | Unit | Number of units | Cost per unit | Total cost | Currency | Notes |
|---|---|---|---|---|---|---|---|---|
| 1 | Travel expense scholarships | Global flights to and from Toronto | 1 round-trip flight scholarship | 90 | 1000 | 90000 | CAD |
- Total cost of event
$392,258 CAD / $326,882 USD
- Total amount requested from the Conference and Event Grants program
$15,000 USD (of $90,000 CAD / $75,000 USD scholarship budget) Budget will support travel for 10-15 Wikimedians to participate in the Global Summit
- Additional sources of revenue that may fund part of this event, and amounts funded
Private Internet Access / London Trust Media - 100K
eCampus Ontario - 25K
Argosy Foundation - 25K
Additional in kind sponsors to help offset expenses and boost capacity for creative projects
- Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.
Yes
Discussion
[edit]Endorsements
[edit]Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.