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Grants:APG/Proposals/2014-2015 round1/Wikimedia Eesti/Progress report form

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Purpose of the report

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This form is for organizations receiving Annual Plan Grants to report on their progress after completing the first 6 months of their grants. The time period covered in this form will be the first 6 months of each grant (e.g. 1 January - 30 June of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

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We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Total

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Metric Achieved outcome Explanation
1. # of active editors involved 18 At least 5 edits in 30 days prior to competition.
2. # of new editors 25 Registered during program activity period.
3. # of individuals involved 78 (63/13/2) Total (contest participants / jury members / organizers)
4a. # of new images/media added to Wikimedia articles/pages 247
4b. # of new images/media uploaded to Wikimedia Commons 779
5. # of articles added or improved on Wikimedia projects 637 (578 / 59) Total (new / complemented)
6. Absolute value of bytes added to or deleted from Wikimedia projects 3,771,655


Education

Although some of the activities of Education program were carried out in the first half of the year, the main activities appeared in the second half and the results will be reported in impact report.

Community

Article competitions

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Metric Total Lääne-Viru article Translation bee CEE Spring Psychology bee Comments
1. # of active editors involved 18 5 12 11 2 At least 5 edits in 30 days prior to competition
2. # of new editors 25 5 14 1 5 Registered during competition period
3. # of individuals involved 78 (63/13/2) 15 (10 / 3 / 2) (42 / 6 / 3) 19 (13 / 3 / 3) 13 (11 / 2 / 0) Total (contest participants / jury members / organizers)
5. # of articles added or improved on Wikimedia projects 637 (578 / 59) 41 (30 / 11) 340 (304 / 36) 259 (253 / 6) 24 (17 / 7) Total (new / complemented)
6. Absolute value of bytes added to or deleted from Wikimedia projects 3771655 99405 2850422 807016 194788

Photo projects

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Metric Total WLE Osmussaare expedition Setumaa expedition Comments
1. # of active editors involved 8 3 8 2 At least 5 uploads in 30 days prior to project
2. # of new editors 20 20 0 0 Registered during project period
3. # of individuals involved 51 (48 / 3) 50 (47 / 3) 9 2 Total (contest participants / organizers)
4a. # of images or media used in Wikimedia projects 247 167 85 47
4b. # of new images/media uploaded to Wikimedia Commons 779 600 243 57

Organizations

Due to failure to achieve common understanding between project partners Estonian Republic 100 project was halted in the beginning of year 2015 and also collaboration with city of Tartu has not progressed. As a result there are no global metrics to be reported in this field of activity.

Telling your program stories - all programs

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Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.

Education

The goal of the education program is:

to increase the awareness of the younger generation about free culture and free knowledge and

to provide them with skills for contributing to Wikimedia projects.

Means
 In order to achieve the goal Wikimedia Eesti set out to implement following means:

1. Introducing Wikipedia on a wider scale in universities, i.e. introducing Wikimedia related activities to curricula,

2. Organizing training events and workshops as a part of a project on a specific field of study (in year 2015, it is environmental awareness),

3. Creation of a nationwide network of teachers using Wikimedia as a study tool in secondary schools,

4. Increasing the involvement of active Wikipedians in order to ensure the quality and suitability of editing related to the education program.

Objectives
 Objectives for the program for the year 2015 were:

1. Having at least 2 courses in different university departments where contribution to Wikimedia projects forms an essential part of the curriculum.

2. Have at least 15 teachers from secondary schools integrated to a nationwide network of teachers using Wikimedia as a study tool.

3. Have at least 35 training events and workshops related to the environmental awareness education project.

4. At least 5 active members of Estonian Wikipedia community are actively involved in the education program.

Progress towards Education Program objectives

Target Last year (if applicable) Progress (at end of Q2) Projected (end of year) Comments
Having at least 2 courses in different university departments where contribution to Wikimedia projects forms an essential part of the curriculum 1 0 /
50% A collaboration with [http://www.kultuur.ut.ee/en Viljandi Culture Academy was foreseen, but unfortunately activities of the framing GLAM project Estonian Republic 100 were cancelled and the course did not take place.
Have at least 15 teachers from secondary schools integrated to a nationwide network of teachers using Wikimedia as a study tool. 0 1 /
28% The strategy of secondary school work was a bit changed after APG proposal of Wikimedia and thus the creation of network was postponed and instead work on e-course started. There was one teacher in the course who piloted new assignments with her students.
Have at least 35 training events and workshops related to the environmental awareness education project 0 2 /
5% Activities of environmental awareness project were revised after APG application and the number of trainers was reduced, as well as number of workshops to be held. Unfortunately, the schools were not also too open to have workshops in their schools during Spring semester.
At least 5 active members of Estonian Wikipedia community are actively involved in the education program 2 1 /
60% As most of the activities of Education Program of Wikimedia Eesti were cancelled, also community involvement was not as high as predicted.

Program specific 2015 H1 targets and benchmarks

Higher education program

1. During the 2015 spring semester, an article writing bee with at least 25 participants from University of Tartu Viljandi Culture Academy Department of Music and Department of Estonian Native Crafts will be organized. Every participant will add at least 8000 characters to at least one article on Estonian Wikipedia (i.e. in total at least 25 articles will be created or significantly improved).

Target Set benchmark Progress (at end of Q2) End of the year benchmark Comments
Article writing bee with at least 25 participants 25 0 /
225 Article writing bee was supposed to take place in the framework of collaboration with [http://www.kultuur.ut.ee/en Viljandi Culture Academy was foreseen, but unfortunately activities of the framing GLAM project Estonian Republic 100 were cancelled and as a result also the bee did not take place.
Article writing bee results in 200 000 bytes of content 200 000 0 /
0 See above
Article writing bee results in 25 improved or new articles 0 0 /
225 See above
Secondary school program

1. By the end of the 2014/2015 school year, a network of teachers applying Wikimedia as a study tool in secondary schools will be created. As a result, a total of 45 000 bytes will be added to at least 45 different articles on Estonian Wikipedia.

2. Picture competition in Tartu Art School, which results in 50 drawings added to Wikimedia Commons under a free licence and also incorporated into relevant articles.

Target Set benchmark Progress (at end of Q2) End of the year benchmark Comments
A network of at least 15 teachers who use Wikimedia as a studying tool has been created. 0 1 /
15 Secondary school program was restructured in the end of year 2014 and so also activity plan was changed, which meant that instead of wider secondary school network creation an e-course preparation team was created. There was one teacher integrated to the preparation group as a specialist.
Illustration project has produced at least 25 drawings in Spring semester. 27 0 /
0 As there were some problems related to 2014 project and a number of pictures were deleted (see category in Commons), because they were too similar to copyrighted pictures, the collaboration with Tartu Art School was paused until a better and more sustainable way of collaboration will be found.
Environmental awareness project

1. During the spring semester of 2015, at least 100 students will be involved with the project, adding at least a total of 200 000 bytes to project related articles on Estonian Wikipedia (a list of 500 articles will be created in autumn 2014).

Target Set benchmark Progress (at end of Q2) End of the year benchmark Comments
At least 100 students will be involved with the project. 0 0 /
100 Workshops and article creation acivities took place quite late during the Spring semester and thus the data was not available for progress report and will be represented as pat of full impact report.
Participants have produced at least 200 000 bytes on Estonian Wikipedia during the Spring semester. 0 0 /
200 000 See above
Involving Wikipedia community

1. During the year 2015, at least 5 active and competent members of the community of Estonian and Võro Wikipedia will participate in quality evaluation and feedback groups of the education program of Wikimedia Eesti.

Target Set benchmark Progress (at end of Q2) End of the year benchmark Comments
At least 5 people from the community have participated in the activities of education program. 2 1 /
5
What worked well?
  • Ministry of Education and Research approved application of Wikimedia Eesti to restructure project of wikipedization of research work of secondary school students into an online course about Wikipedia, which seems to be a more effective and sustainable way to approach secondary school students;
  • Environmental Awareness project kicked off with new people engaged in training activities.
What didn't work?
  • Although newly created e-course preparation team had a designated coordinator, the formed group of specialists did not find a good working rhytm and thus the course was not finished for the set deadline;
  • As Estonian Republic 100 project did not receive positive decision from GLAM partners, also negotiations with possible partners in education field were discontinued and thus no new courses were introduced in Viljandi Cultre Acdemy;
  • Tartu Art School illustration project received negative feedback on Wikimedia Commons and number of pictures were deleted, which resulted in pause in this collaboration.
What would you do differently if you planned a similar project?
  • New projects have to have better support from existing Wikimedia Eesti staff and volunteers, so they can be well introduced to the movement and feel well supported in their work. Lack of support was the main reason behind e-course team and environmental awareness teams being rather unsuccessful.
  • Although engaging new partners with an overarching project seems generally a good idea, it does not always work. It is important to continue negotiations and discussions with possible partners even in the case where overarching big project does not take place - it is still possible to work individually on smaller projects. Partnership with Viljandi Culture Academy could have been maintained.
  • It is important to have a competent feedback group in Wikimedia Eesti to evaluate different work done in education projects, which also helps to avoid mistakes and improve quality of created content. Picture deletion related to illustration project could have certainly avoided that way and also creation of education program would be more easily accepted by the existing community.

Community

The goal of the community program is:

to support the activity of present community and

to involve and motivate new members of the community.

Means
 In order to achieve the goal Wikimedia Eesti set out to implement following means:

1. Organizing meet-ups for community members,

2. Organizing informational events targeted towards non-members,

3. Organizing competitions, bees, collecting activities and workshops to actually involve people on wiki,

4. Improving contact of Wikimedia Eesti with international movement and communicating international learnings to local community,

5. Organizing remarkable events and projects helps us to reach out to a wider public,

6. Implementation of small microgrants system to build up off-wiki activity,

7. Providing support and motivation also through internet.

Objectives
 Objectives for the program for the year 2015 were:

1. Having at least 9 events for community members (Wikipedia Summer Days, General assemblies, motivational events, wikiexpeditions), engaging at least 25 different members of the community,

2. Participation on larger informational events at least 4 times during the year and having weekly open office hours for people interested, as well as organizing at least 1 wikiexpedition for non-community members. We are looking forward to new editor retention having at least 5 people from the meetings doing at least 10 edits after participation on an event and before the end of the year.

3. Organizing at least 4 article competitions and bees and 3 photo competitions and collections, providing significant improvement to at least 400 articles on Estonian Wikipedia and adding 1350 new pictures to Wikimedia Commons.

4. Wikimedia Eesti will be present in at least 2 international Wikimedia Conferences to share our learnings and to communicate learnings from others to local community,

5. Wikimedia Eesti will organize 2 conferences with a theme of cooperation, making local community also involved in and inspired by international community. 25 QR-codes of the Tartupedia project will be installed and by the end of the year at least 1000 QR scans have been tracked.

6. Microgrants will be distributed if at least one third of organization members vote to support the project.

7. Sending out weekly newsletter of the activities of the chapter to its members will be continued, at least once a week there will be new post on the Facebook page and at least once a month a blog post on Wikimedia Eesti blog.

Progress towards Community Program objectives

Target Last year (if applicable) Progress (at end of Q2) Projected (end of year) Comments
Having at least 9 events for community members (Wikipedia Summer Days, General assemblies, motivational events, wikiexpeditions) 10 3 /
100% There was one general assembly and 2 wikiexpeditions organized in the first half of the year.
Engage at least 25 different members of the community 26 22 /
100% General assembly of Wikimedia Eesti gathered a number of active Wikimedians and there was also successful wikiexpedition with a number of photo community participants.
Participation on larger informational events at least 4 times during the year. 0 0 /
0% The strategy for active public participation was somewhat changed due to lack of human resources and participation on larger informational events was cancelled.
Organizing at least 1 wikiexpedition for non-community members 1 0 /
100% Wikiexpedition for non-community members was not organized in the first half of the year, but there is expectation to organize it in the second half.
Having at least 5 people from the meetings doing at least 10 edits after participation on an event 0 0 /
0% As the strategy for active public participation was somewhat changed due to lack of human resources and participation on larger informational events was cancelled, this objective is no more valid.
Organizing at least 4 article competitions and bees. 3 4 /
100% Spring is the time of article competitions on Estonian Wikipedia and so the goal set for the year was completed in the first half. Wikimedia Eesti had also an important role in organizing international competition Wikimedia CEE Spring 2015.
Organizing at least 3 photo competitions and collections 2 1 /
100% Wiki Loves Earth photo competition was organized in Spring 2015 and it will be followed up with 2 more photo competitions in the second half of the year.
Providing significant improvement to at least 400 articles on Estonian Wikipedia 1277 637 /
100% Spring is the time of article competitions on Estonian Wikipedia and so the goal set for the year was completed in the first half.
Adding 1350 new pictures to Wikimedia Commons 2271 600 /
100% Wiki Loves Earth ended with good results and there will be more photo competitions in the second half of the year.
Wikimedia Eesti will be present in at least 2 international Wikimedia Conferences 3 1 /
100% Wikimedia Eesti was well represented on Wikimedia Conference 2015 and will also participate on Wikimania.
Wikimedia Eesti will organize 2 conferences 1 0 /
100% Wikimedia Eesti wil organize Finno-Ugric Wikiseminar and Wikimedia CEE Meeting 2015 in the second half of the year.
25 QR-codes of the Tartupedia project will be installed 0 0 /
0% As it was found out that there is another QR project in Estonia and that is difficult to start Tartupedia one, it was decided that activities will be discontinued.
At least 1000 QR scans have been tracked 0 0 /
0% As it was found out that there is another QR project in Estonia and that is difficult to start Tartupedia one, it was decided that activities will be discontinued.
Target Last year (if applicable) Progress (at end of Q2) Projected (end of year) Comments
Having weekly open office hours for people interested Open office hours were piloted in Autumn 2014. Open office hours were held in the first half of the year. Open office hours will be cancelled for the second half of the year. As participation on the open office hours was practically non-existent and there were no clear ideas about promotion for it, the idea will be dropped in the second half of the year.
Microgrants will be distributed There were no microgrants in 2014. One application was presented in the first half of 2015 and according to the decision of General Assembly this grant will be funded in the second half of the year. Funding decision made and Wikicomment grant to be funded. As a result of microgrants program WikiComment tool will be developed in the second half of the year.
Sending out weekly newsletter Weekly newsletter was allready in place in 2014. Weekly newsletter was sent out regurarly in the first half of the year. Weekly newsletter will continue to be sent out to chapter members.
new post on the Facebook page and at least once a month a blog post on Wikimedia Eesti blog Some activity on Facebook and blog in 2014. Although some efforts were made to increase activity on Facebook and Blog, foreseen activity levels were not achieved. Further efforts will be made to increase activity on Facebook page and blog.

Program specific 2015 H1 targets and benchmarks

Community events

1. 1 general assembly of Wikimedia Eesti will be organized in the first half of the year with the participation of at least 20 organization members and with documented discussions on the agenda, budget and strategy of the organization.

3. Organizing at least 1 motivational event in every quarter of the year for community members, with a minimal participation of 10 community members.

4. In 2015, at least 2 wikiexpeditions for community members will be organized and 250 media files will be collected during the expeditions, of which 50% will be integrated in articles on Estonian Wikipedia by the end of the year.

Target Set benchmark Progress (at end of Q2) End of the year benchmark Comments
1 general assembly of Wikimedia Eesti will be organized in the first half of the year 2 1 /
2 General Assembly organized as planned and financial statement for 2014 approved.
At least 20 organization members take part on General Assembly 20 16 /
20 although less organization members than foreseen were physically present on the assembly, it had some good discussions and was generally successful.
1 motivational event in every quarter of the year for community members organized 0 0 /
4 During the first half of the year no motivational events took place. This was mainly due to lack of human resources - no-one took charge of the backgrond work needed to be done to estimate exact needs of the community.
Minimal participation of 10 community members on motivational meetings 0 0 /
10 During the first half of the year no motivational events took place. This was mainly due to lack of human resources - no-one took charge of the backgrond work needed to be done to estimate exact needs of the community.
At least 2 wikiexpeditions for community members will be organized 5 2 /
2 2 wikiexpeditions were organized and probably there will be more expeditions in the second half of the year.
250 media files will be collected during the expeditions 930 300 /
250 2 wikiexpeditions were organized and these gave good results fulfilling the objectives set for the year. Probably there will be more expeditions in the second half of the year.
50% of collected pictures integrated in articles on Estonian Wikipedia by the end of the year. 41,29% 44% /
50% 2 wikiexpeditions were organized and these gave good results. Large part of the pictures are also integrated to respective articles.
External informational events

1. At least 4 times a year, the organization is present at larger informational events, with an aim to introduce Wikimedia activities to at least 5 new active community members who will make at least 10 edits on Wikimedia projects after the event and before the end of the year.

2. Weekly open office days will continue and according to feedback surveys, at least 75% will find the received information relevant and useful.

Target Set benchmark Progress (at end of Q2) End of the year benchmark Comments
At least 4 times a year, the organization is present at larger informational events 0 0 /
4 The straetgy for informational events was changed and they will not be organized during the year 2015.
At least 75% of office hour visitors will find the received information relevant and useful. 0% 0 /
75% Although office hours were organized, they did not prove to be popular among public and so feedback surveys were not made.
Competitions, bees and workshops

1. The tradition of county article competition will be continued in January 2015, with at least 10 participants will improve at least 50 articles.

2. Translation bee will be organized from February to April 2015 with at least 40 translators improving at least 200 articles.

3. In October 2015, a collaboration month with another Wikipedia will be organized with at least 10 participants will improve 50 articles on the subject theme on Estonian Wikipedia.

4. In Summer 2015, an article writing bee and picture collection related to cultural heritage of Estonia will be held. As a result, at least 20 participants will improve 100 articles and at least 50 pictures will be collected and integrated into relevant articles on Estonian Wikipedia.

5. At least 4 workshops will be organized with at least 20 participants working on at least 20 articles.

6. Wiki Loves Earth will take place as a photo collection event and at least 20 participants will provide 500 media files and 50% of them will be added to relevant articles on Estonian Wikipedia by the end of the year.

Target Set benchmark Progress (at end of Q2) End of the year benchmark Comments
At least 10 participants participating on county competition 0 10 /
10 Lääne-Viru County competition was organized and objective set for participation numbers was met.
At least 50 articles will be created or significantly improved during county competition 0 41 /
50 Although number of participants met the expectations, the number of articles created and short was a bit short of achieving the set objective.
At least 40 translators participating on translation bee. 52 42 /
40 Although decrease in number of translation bee participants was foreseen, it did not happen to the predicted extent and thus the set goal was met.
At least 200 articles created or improved as part of translation bee. 388 340 /
200 Although number of participants decreased, it did not happen to predicted extent and also there was not a significant drop in content provided, which means that the set goal was well met.
At least 10 participants in collaboration month in Estonia. 0 13 /
10 It was decided with people from CEE group that a regional collaboration will take place in the form of CEE Spring and even though it meant overlapping of competitions for Wikimedia Eesti, the results were better than expected and participant expectation was met.
Improvement of 50 articles in collaboration month in Estonia. 0 259 /
50 It was decided with people from CEE group that a regional collaboration will take place in the form of CEE Spring and even though it meant overlapping of competitions for Wikimedia Eesti, the results were much better than expected, especially in the area of articles created or improved.
At least 20 participants in cultural heritage article writing bee 0 0 /
20 As the collaboration with memory institutions for Estonian Republic 100 did not go as planned, this event was cancelled.
At least 100 articles improved during cultural heritage article writing bee 0 0 /
100 As the collaboration with memory institutions for Estonian Republic 100 did not go as planned, this event was cancelled.
At least 50 pictures will be collected and integrated into relevant articles on Estonian Wikipedia during cultural heritage article writing bee 0 0 /
100 As the collaboration with memory institutions for Estonian Republic 100 did not go as planned, this event was cancelled.
At least 4 workshops organized in relation to community events 1 3 /
4 As part of translation bee and county article competiton 3 workshops in total were organized.
At least 20 participants working on at least 20 articles N/A N/A /
20 As part of translation bee and county article competiton 3 workshops in total were organized in the first half of the year 2015, but the results were not properly tracked.
At least 20 participants on Wiki Loves Earth 2015 Estonian competition 27 47 /
20 Due to active organizing team of the competition, participation rate was much higher than expected.
At least 500 media files from Wiki Loves Earth 2015 Estonian competition uploaded to Commons 502 600 /
600 Set goal of maintaining the number of content uploaded during the campaign was met and even exceeded due to active approach of organizing team.
At least 50% of media files from Wiki Loves Earth 2015 Estonian competition integrated to respective articles 18,33& 27,83% /
50% Probably the goal was set a bit too high and although action was taken to achieve better use of received pictures, the result is well short from expected. Nevertheless there is a significant increase compared to previous year.
International involvement

1. At least 1 participant of Wikimedia Eesti will be present at Wikimedia Conference and Wikimania, and summaries of the conferences will be made available through blog posts and internal list posts.

Target Set benchmark Progress (at end of Q2) End of the year benchmark Comments
At least 1 participant' of Wikimedia Eesti will be present at Wikimedia Conference 3 3 /
1 Wikimedia Eesti was well presented on Wikimedia Conference 2015 with 2 board members and executive directors. Also members of Wikimedia Eesti were involved with preparation and/or presentation of 5 sessions on the conference.
Outreach

1. 25 QR-codes will be installed in the city of Tartu and by the end of the year, at least 1000 scans will be tracked.

Target Set benchmark Progress (at end of Q2) End of the year benchmark Comments
25 QR-codes will be installed in the city of Tartu 0 0 /
25 As there were difficulties related to funding the project, as well as finding suitable solution for QR codes and it appeared that there is a touristic portal working with QR codes in Estonia, the effect of the project was re-evaluated and project itself cancelled.
At least 1000 scans tracked from City of Tartu QR project 0 0 /
1000 See above
What worked well?
  • Translation bee continues to attract participants and even though Wikimedia CEE Spring overlapped with the translation bee, they were both rather successful. It seems that collaboration with European Commission helps in making the translation bee an esteemed competition, as well as regional collaboration improves the reputation of CEE Spring in local community, resulting in best result from collaborative on-wiki contest.
  • Wiki Loves Earth had a good proactive team and as a result information about the event was well spread, as well as related wikiexpeditions were organized. Good supporting team is a key to success in photo collections and competitive campaigns.
  • General Assembly took place and was a platform for good discussions abut the present situation and future of the chapter.
  • Wikimedia Eesti was well represented on Wikimedia Conference, taking actively part of sessions and being involved with 5 sessions through preparing and/or presenting.
What didn't work?
  • Participation on public informational events was cancelled, because lack of human resources did not enable proper preparations for prospective events and thus the participation was deemed unuseful.
  • Office hours were not popular neither among general public nor community members. Although information about open office hours was shared, it seemingly did not reach its proper audience.
  • No motivational events were organized during first half of the year, as the needs and possible formats were not determined.
  • Due to problems regarding overarching Estonian Republic 100 project the cultural heritage bee was not organized, as it would have required good support from possible partners and it did not make sense to organize it without them.
What would you do differently if you planned a similar project?
  • Representation of Wikimedia Eesti has to be well planned. To achieve more and to multiply the effect of our actions we have to be visible, but with public representation comes responsibility. In order to have an impact Wikimedia Eesti ought to create a media and event plan, as well as public representation strategy. Without it the public representation is rather meaningless.
  • Wikimedia Eesti has to be more engaged with the community and engage in constructive discussion. This would need designated human resources concentrating on the needs of the community and according to them shaping our programs and events.
  • Lack of media plan also shows in social media activities of Wikimedia Eesti. Irregularity of such activities hinders the effect of performed activities. In general the presence of Wikimedia Eesti in social media should be more structured and better planned.

Organizations

The goal of the organizations program is:

to bring quality materials documented in memory institutions and the competence of specialists to a freely accessible environment.

Means
 In order to achieve the goal, Wikimedia Eesti set out to implement following means:

1) Realizing an overarching project with partner institutions from the cultural heritage field (currently implementing the project “Wikipedization of the contemporary history of cultural heritage”),

2. Continuing the library project and thus bringing Wikimedia competence to the cultural centres of rural communities,

3. Involve memory institutions of the city of Tartu for publishing some of the precious materials stored in their archives on Commons.

Objectives
 Objectives for the program for the year 2015 were:

1. Signing a cooperation contract with at least 15 partners and in collaboration with them create structure (resp. list of articles to be edited) to the cultural heritage program and engage in Wikimedia content related activities with them (at least 250 articles improved and 50 valuable archive pictures published by the end of the year).

2. Participation of at least 5 libraries in the library project with at least 1 library retained.

3. Continuing cooperation with at least 2 memory institutions in the City of Tartu, resulting in at least 100 pictures to be made freely available on Commons.

Progress towards Organizations Program objectives

Target Last year (if applicable) Progress (at end of Q2) Projected (end of year) Comments
Signing a cooperation contract with at least 15 partners 0 0 /
0% Due to disagreements related to project goal and content it was not possible to join memory institutions in one project and thus cooperation contract will not be signed.
At least 250 articles improved as a result of collaboration with organizations. 0 0 /
0% As the project was cancelled this metric is no longer valid.
50 valuable archive pictures published as a result of collaboration with organizations. 0 0 /
0% As the project was cancelled this metric is no longer valid.
Participation of at least 5 libraries in the library project 0 0 /
0% Although there were some trainings made to libraries during the year, this activity was not structured and probably a library network will not be created in year 2015.
at least 1 library retained from the library project 0 0 /
0% As the project was cancelled this metric is no longer valid.
Continuing cooperation with at least 2 memory institutions in the City of Tartu 0 0 /
0% Although there were some discussions these did not result in actual collaboration and thus the project is halted.
At least 100 pictures to be made freely available on Commons by Tartu memory institutions 0 0 /
0% As the project was cancelled this metric is no longer valid.
Target Last year (if applicable) Progress (at end of Q2) Projected (end of year) Comments
Create structure (resp. list of articles to be edited) to the cultural heritage program Creation of the structure and article list started in year 2014 As a common goal for the project was not agreed upon creation of list was discontinued The list will most probably not be created in second half of the year. Project cancelled.

Program specific 2015 H1 targets and benchmarks

Overarching cultural heritage project

1. Inclusion of at least 15 partners to the activities of the project by the summer of 2015.

2. Creating an article list with 1000 titles by the summer of 2015.

3. Bringing out at least 50 relevant and non-copyrighted images from archives and adding them to suitable articles.

Target Set benchmark Progress (at end of Q2) End of the year benchmark Comments
Inclusion of at least 15 partners to the activities of the project by the summer of 2015 15 0 /
15 Due to disagreements related to project goal and content it was not possible to join memory institutions in one project and thus cooperation contract was not signed. As a result there is no inclusion of project partners in the project achieved in the first half of the year.
Creating an article list with 1000 titles by the summer of 2015. 1000 0 /
1000 Although the process of creation of article lists was started in the end of year 2014, it was not followed up by project partners in the first half of 2015 and thus the list will not be created.
Bringing out at least 50 relevant and non-copyrighted images from archives and adding them to suitable articles. 50 0 /
50 Due to disagreements on the textual part of the project also the target related to pictorial content was not reached.
Library project

1. Conducting training sessions in at least 5 libraries, mapping out future steps together and providing feedback for these future activities, as a result of which at least 1 library will continue to edit Wikipedia (at least 5 edits in 6 months after the training session).

Target Set benchmark Progress (at end of Q2) End of the year benchmark Comments
Conducting training sessions in at least 5 libraries 5 0 /
5 Although training events were held for libraries, these activities were not systematic enough and did not contribute to creation of a network.
At least 1 library will continue to edit Wikipedia (at least 5 edits in 6 months after the training session). 1 0 /
2 See above
Tartu project

1. Continuing the current projects with memory institutions, as a result of which, the Tartu Art Museum will upload their first images, and 100 new images will be uploaded and tagged in Wikimedia Commons and added to Wikipedia articles by the Vanemuine Theater.

Target Set benchmark Progress (at end of Q2) End of the year benchmark Comments
Tartu Art Museum will upload their first images 5 0 /
5 As there were discussions with the Ministry of Culture related to releasing of content by museums and as activities related to Tartupedia project were declining, the enthusiasm of Tartu Art Museum also decreased and collaboration halted.
100 new images will be uploaded and tagged in Wikimedia Commons and added to Wikipedia articles by the Vanemuine Theater. 100 0 /
100 As the activities from the first part of the project were not followed-uo with proper integration activities and as there were problems with image descriptions and licences, the project was dropped due to lack of human resources.
What worked well?
  • Although a common agreement related to Estonian Republic 100 cultural heritage project was not reached and the overarching project was cancelled, there is a possibility of future collaborations with possible partners;
  • There is also continued interest for collaboration with Wikimedia in Tartu Museum and this can have a place in our future plans.
What didn't work?
  • Wikimedia Eesti spent time in discussing the content for cultural heritage project with a number of partners and also a roundtable was held in the end of the year 2014, but unfortunately it did not materialize in actual project work. It was impossible to agree on subject matter and article lists and so potential project partners disengaged.
  • There was a question about providing content under free license to Commons by Museum of Tartu which was also negotiated with the Ministry of Culture. Unfortunately the answer of ministry was ambiguous and so the collaboration was not continued at this point.
  • Although there have been trainings, Wikimedia Eesti has not managed to create a network of committed libraians.
What would you do differently if you planned a similar project?
  • New projects have to have better support from existing Wikimedia Eesti staff and volunteers, so they can be well introduced to the movement and feel well supported in their work. Lack of support and proactivity was probably the main reason why cultural heritage program did not succeed.
  • Although engaging new partners with an overarching project seems generally a good idea, it does not always work. It is important to continue negotiations and discussions with possible partners even in the case where overarching big project does not take place - it is still possible to work individually on smaller projects.
  • In the field of libraries Wikimedia Eesti lacks proper engagement tactics or strategy and so the activities are not constructed in a way, which would enable us to create a network. There is also a question of lack of human resources and thus support related to our GLAM efforts.
  • Wikimedia Eesti should be actively involved in discussions related to releasing digitized content under free licences in Ministry of Culture to provide a proper framework for memory institutions to operate in.

Revenues received during this six-month period

[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Wikimedia Foundation Euros €63,476.63 €37,028.00 €0.00 N/A N/A €37,028.00 $83,344.81 $48,617.76 These are funds related to current grant.
Estonian Ministry of Education and Research Euros €20,034.00 €4,235.64 €0.00 N/A N/A €4,235.64 $26,304.64 $5,561.39 Funds transferred from the pilot project.
Estonian Environmental Investment Centre Euros €16,380.00 €0.00 €0.00 N/A N/A €0.00 $21,506.94 $0.00 Targeted project funding for environmental awareness project.
Organization team for Estonia 100 Euros €5,300.00 €0.00 €0.00 N/A N/A €0.00 $6,958.90 $0.00 Funds that were foreseen for cultural heritage project.
City of Tartu Euros €2,750.00 €0.00 €0.00 N/A N/A €0.00 $3,610.75 $0.00 Funds that were foreseen for Tartupedia project.
Fenno-Ugria Foundation Euros €1,700.00 €0.00 €0.00 N/A N/A €0.00 $2,232.10 $0.00 Funds to be received for Finno-Ugric seminar
Estonian Research Council Euros €0.00 €0.00 €2,942.00 N/A N/A €2,942.00 $0.00 $3,862.85 Targeted funding for European Science Photo Competition
Other Euros €1,958.08 €59.03 €0.00 N/A N/A €0.00 $2,570.96 $77.51 Funds to be received for Finno-Ugric seminar
Total Euros €111,598.71 €41,322.67 €2,942.00 N/A N/A €44,264.67 $146,529.11 $58,119.51 Total amount of funds received

* Provide estimates in US Dollars


  • Exchange rate calculated according to proposal, i.e. 1,313 USD for 1 EUR,

Spending during this six-month period

[edit]

Please use the exchange rate in your APG proposal.

Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted (US) Cumulative (US) Percentage spent Explanation of variances to the plan
Administration € Euro 41,917.93 8,762.54 8,875.18 0 0 17,637.72 55,038.24 23,158.33 42.08%
General costs € Euro 8,994.38 1,435.61 1,548.25 0 0 2,983.86 11,809.62 3,917.81 33.17%
Office costs € Euro 2,822.40 880.63 582.9 0 0 1,463.53 3,705.81 1,921.61 51.85%
Communication costs € Euro 300 57.82 52.62 0 0 110.44 393.9 145.01 36.81%
General IT costs € Euro 120 0 0 0 0 0 157.56 0 0.00%
Transportation € Euro 600 32.8 97.5 0 0 130.3 787.8 171.08 21.72%
Banking fees € Euro 120 0 22.27 0 0 22.27 157.56 29.24 18.56%
Taxes € Euro 200 14.64 20.93 0 0 35.57 262.6 46.7 17.79%
Translation fees € Euro 500 0 0 0 0 0 656.5 0 0.00%
Other office costs € Euro 120 114.32 0.19 0 0 114.51 157.56 150.35 95.43%
Technological support € Euro 1,000.00 0 0 0 0 0 1,313.00 0 0.00%
Accounting € Euro 600 0 540 0 0 540 787.8 709.02 90.00% Time consumed for financial statement in H1
Memorabilia € Euro 0 335.4 231.84 0 0 567.24 0 744.79 N/A Overlooked during budgeting process
Human resources € Euro 34,535.53 7,326.93 7,326.93 0 0 14,653.86 45,345.15 19,240.52 42.43%
Assistant € Euro 10,537.85 1,692.36 1,692.36 0 0 3,384.72 13,836.20 4,444.14 32.12%
Executive director € Euro 23,997.68 5,634.57 5,634.57 0 0 11,269.14 31,508.95 14,796.38 46.96%
Training € Euro 1,000.00 0 0 0 0 0 1,313.00 0 0.00%
Education € Euro 38,394.00 6,432.71 1,947.06 0 0 8,379.77 50,411.32 11,002.64 21.83%
Education program € Euro 21,114.00 4,235.64 0 0 0 4,235.64 27,722.68 5,561.40 20.06%
Coordinator € Euro 12,564.00 0 0 0 0 0 16,496.53 0 0.00% Result of restructuring of education program
University staff support € Euro 7,950.00 0 0 0 0 0 10,438.35 0 0.00% Result of restructuring of education program
Program team costs € Euro 600 4,235.64 0 0 0 4,235.64 787.8 5,561.40 705.94% Result of restructuring of education program
Environmental awareness € Euro 16,380.00 1,947.07 1,947.06 0 0 3,894.13 21,506.94 5,112.99 23.77%
Training € Euro 16,080.00 1,947.07 1,947.06 0 0 3,894.13 21,113.04 5,112.99 24.22%
Other costs € Euro 300 0 0 0 0 0 393.9 0 0.00%
Network building € Euro 600 0 0 0 0 0 787.8 0 0.00% Activities postponed
Illustration project € Euro 300 250 0 0 0 250 393.9 328.25 83.33% Costs related to 2014 project
Community € Euro 24,188.70 596.05 6,296.35 0 0 6,892.40 31,759.76 9,049.72 28.49%
Organization € Euro 1,130.00 0 0 0 0 0 1,483.69 0 0.00%
General assemblies € Euro 800 0 0 0 0 0 1,050.40 0 0.00%
End of the year meeting € Euro 330 0 0 0 0 0 433.29 0 0.00%
Strategy meeting € Euro 0 0 0 0 0 0 0 0 N/A
Wikipedia € Euro 450 47.1 37.07 19.01 149.42 252.6 590.85 331.66 56.13%
Summer days € Euro 250 0 0 0 0 0 328.25 0 0.00%
Other meetings € Euro 200 47.1 37.07 0 0 84.17 262.6 110.52 42.09%
Wikiexpeditions € Euro 450 0 364.65 0 0 364.65 590.85 478.79 81.03%
Informational events € Euro 600 0 0 0 0 0 787.8 0 0.00%
Competitions € Euro 5,900.00 492.51 1,862.34 0 0 2,354.85 7,746.70 3,091.92 39.91%
Greek-themed competition € Euro 0 80.16 54.48 0 0 134.64 0 176.78 N/A
Lääne-Viru competition € Euro 400 13.6 33.06 0 0 46.66 525.2 61.26 11.67%
Translation bee € Euro 300 0 220 0 0 220 393.9 288.86 73.33%
WMCEE Spring € Euro 350 0 520 0 0 520 459.55 682.76 148.57% Collaborative event bigger than planned
Psychology bee € Euro 0 0 50 0 0 50 0 65.65 N/A
Wiki Loves Earth € Euro 1,450.00 0 950 0 0 950 1,903.85 1,247.35 65.52%
Cultural heritage bee € Euro 800 0 0 0 0 0 1,050.40 0 0.00%
Wiki Loves Monuments € Euro 1,450.00 398.75 34.8 0 0 433.55 1,903.85 569.25 29.90% Costs related to 2014 project
Science Photo of the Year € Euro 1,000.00 0 0 0 0 0 1,313.00 0 0.00%
Latvian competition € Euro 500 0 0 0 0 0 656.5 0 0.00%
Microgrants € Euro 1,000.00 0 0 0 0 0 1,313.00 0 0.00%
Conferences € Euro 13,565.55 0 3,990.09 0 0 3,990.09 17,811.57 5,238.99 29.41%
Wikimedia Conference € Euro 1,983.70 0 2,214.14 0 0 2,214.14 2,604.60 2,907.17 111.62% Prices different than in planning period
Wiki Sabantui € Euro 0 0 774.54 0 0 774.54 0 1,016.97 N/A
Wikimania € Euro 2,031.85 0 1,001.41 0 0 1,001.41 2,667.82 1,314.85 49.29%
Finno-Ugric seminar € Euro 4,850.00 0 0 0 0 0 6,368.05 0 0.00%
Wikimedia CEE Meeting € Euro 4,700.00 0 0 0 0 0 6,171.10 0 0.00%
Big Fat Brussels € Euro 0 0 0 0 0 0 0 0 N/A
Kostroma € Euro 0 0 0 0 0 0 0 0 N/A
Tartupedia € Euro 3,125.00 24 0 0 0 24 4,103.13 31.51 0.77% Project cancelled
QR codes € Euro 2,500.00 0 0 0 0 0 3,282.50 0 0.00% Project cancelled
Workshops € Euro 125 0 0 0 0 0 164.13 0 0.00% Project cancelled
Other € Euro 500 24 0 0 0 24 656.5 31.51 4.80% Domain cost
International community € Euro 0 32.44 0 0 0 32.44 0 42.59 N/A Not foreseen during planning
Organizations € Euro 6,890.00 2,434.98 89.43 0 0 2,524.41 9,046.57 3,314.55 36.64%
Cultural heritage program € Euro 6,370.00 163.38 89.43 0 0 252.81 8,363.81 331.94 3.97%
Training € Euro 740 0 0 0 0 0 971.62 0 0.00% Project paused
Meetings € Euro 330 0 0 0 0 0 433.29 0 0.00% Project paused
Feedback team € Euro 5,300.00 0 0 0 0 0 6,958.90 0 0.00% Project paused
International participation € Euro 0 163.38 89.43 0 0 252.81 0 331.94 N/A GLAM coordinators meeting not foreseen
Library project € Euro 220 0 0 0 0 0 288.86 0 0.00% Project cancelled
Tartu project € Euro 300 0 0 0 0 0 393.9 0 0.00% Project cancelled
Wikimaps € Euro 0 2,271.60 0 0 0 2,271.60 0 2,982.61 N/A Activities not finished in 2014 as planned
Local coordination € Euro 0 2,271.60 0 0 0 2,271.60 0 2,982.61 N/A Activities not finished in 2014 as planned
Transportation € Euro 0 0 0 0 0 0 0 0 N/A Activities not finished in 2014 as planned
TOTAL € Euro 111,393.60 18,226.28 17,208.02 0 0 35,434.30 146,255.90 46,525.24 31.81%
  • Exchange rate calculated according to proposal, i.e. 1,313 USD for 1 EUR,

Compliance

[edit]

Is your organization compliant with the terms outlined in the grant agreement?

[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • Some of the program activities were cancelled or postponed. Related comments are given in respective sections.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Signature

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Once complete, please sign below with the usual four tildes.

Daniel Charms (talk) 19:11, 22 October 2016 (UTC)

Resources

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Resources to plan for measurement

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Resources for storytelling

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