ESEAP Conference 2018/Program/Ideas for ESEAP Collaboration

Speaker(s)

Liang-chih Shang Kuan (WMTW) & Punchalee (Wikimedians in Thailand User Group)

Length (min)

45

Audience / Target group

Everyone

Session Format

Short sharing session and then followed by a round-table discussion

Description

1. Liang will share his idea of chapter exchange program. He was in Wikimedia Indonesia for a week, and in Wikimedia Taiwan we have welcomed and hosted some Wikimedians from abroad, such as Wikimedians from Japan, Hong Kong, mainland China, and the staffs of Wikimedia foundation. He would like to share his experience and start a discussion session on how we can do something really is exchange between affiliates so we can better improve the movement.
2. Possible communication channel for ESEAP region
3. What's next for the regional conference?

Desired Outcome

1. New project and/or communication channels created to better coordinate work amongst participants and the greater community
2. New projects/partnerships initiated as a result of connections made, skills learned, or ideas shared at the conference (within 1 year after the event)
3. First evaluation and feedback collection for the next regional conference.

Documentation

• 2018 is the first ESEAP conference. Working beyond my own community, isn't that easy, or is it?

1 “ESEAP Got Talents” A Wikimedia Exchange Initiative

• Liang’s experience visiting WMID office was one of the most transformative experiences. Through that opportunity, Liang learnt about how WMID organization works. Liang was also invited to visit WMF afterwards.
• Transformative experience in
  • capacities: financial planning, write proposals
  • case studies
  • networks
• How to invite others? Can we make some kind of exchange the capacities of each other, so we will grow stronger together?
  • For example: WMID-WMAU invited expert in Wikidata in 2017 (Andy Macbeth from England), Wikimedians in Japan was invited to Taiwan to share and edit together

2 Communication Channel among us

• Existing communication channels
  • Facebook Group – Wikimedia Asia-Oceania Forum
  • Mailing list: Asian-Wikimedians
  • ESEA Hub on meta (newsletter)
• Proposing new communication channel
  • Community Calendar to compile ongoing and future events happening in ESEAP regions

3 What’s next?

• Follow up documentations: slides, reports, photos, ideas of new initiatives, Community Capacity Map (CCM)
• Use www.menti.com to collect answers from attendees

Ideas for ESEAP Collaboration in ESEAPCon18

The original comments were documented online and then gathered into this google spreadsheet, the pdf file is the final analysis co-written by User:22Kartika(Topic 1 - ESEAP Got Talents), User:Pilarbini(Topic 2 - Communication Channel), and me (Topic 3 - What's the Next Regional Conference?)

1. The summary for the 3 topics discussed in the session:
   1. Topic 1 --
      • Unrelated topic was mentioned in 55 comments (70.51%): Since this is the first question on our discussion and almost everyone is new to the menti-tool, most of comments in this questions are unrelated to Q1. Half of the participants were testing the tools with random words and other half was actually answering question for Topic #2 and #3.
      • Support was mentioned in 18 comments (23.08%): Out of 23 comments related to ESEAP Got Talents, the majority of participants were supporting the ideas of ESEAP Got Talents and no one against the ideas. Two participants came out with some concrete plans, which are NZ representatives to join upcoming Wiki meetup in Sydney and WMAu will come to help edit-athon in NZ. Seven comments are emphasizing in making a CCM (Community Capacity Map) so that people know where to go for specific project or best-practice learning. Additionally, the emerging communities are welcoming everyone to help in their capacity building and becoming a chapter in the future.
      • Related question was mentioned in 5 comments (11.90%): About 10% of the comments contained questions related to ESEAP Got Talents Idea. This is worth mentioning as we can actually help them to find this question. Regarding the funding, participant can apply for WMF rapid grant to fund their travel. To host a Wikimedian, a user group/chapter does not need to have an office - as long as you can have an experience to share, skill to be learnt, and/or a collaborative work to be done together, it will be more than enough.
      • Data set total: 78
   2. Topic 2 --
      • Joking was mentioned in 12 comments (28.57%): About 20% of the comments were sent for entertainment purposes.
      • Telegram was mentioned in 4 comments (9.52%); About 40% of the comments preferred chat platform;Whatsapp was mentioned in 6 comments (14.29%); Facebook was mentioned in 3 comments (7.14%); Other chat platforms was mentioned in 3 comments (7.14%): Telegram (4/16) and Whatsapp (6/16) were the most popular choices, followed by Facebook (3/16). Other chat-based platform including Kakaotalk, IRC, and Line were each mentioned once. Nevertheless, one comment expressed concern regarding spamming and noise in chat platform.
      • Wiki-based platform was mentioned in 5 comments (11.90%): About 10% of the comments support the wiki-based platform involving community calendar that will be updated and maintained by the community.
      • Mailing list was mentioned in 5 comments (11.90%): About 10% of the comments support using mailing list especially to convey important information as texts may easily get lost in the chat. One comment expressed conern about having to download and checking several applications regularly.
      • Other channel was mentioned in 3 comments (7.14%): Other channels such as slack, viber, and face-to-face meet up were also mentioned.
      • Additional comments 5 (11.90%): The inaccessibility of some platforms in certain countries was also concerning. Other suggestions include using several channels and avoiding English dominance by creating sub-channels for major language groups. One comment suggested the use of smaller groups for specific topic discussion such as grants application or technical issues.
      • Data set total: 42 (Note that the number of comments do not add up to the data set total since some comments mentioned more than one channels)
   3. Topic 3 --
      • Joking was mentioned in 14 comments (28.57%): Almost 30% of the comments shows humor elements. This lights up the atmosphere.
      • Followup was mentioned in 10 comments (20.41%): About 20% of the comments indicates we should do the followup of the conference to see how it goes. One followup is a new initiative of photo uploading challenge.
      • Host (Indonesia) was mentioned in 4 comments (8.16%); Host (not Indonesia) was mentioned in 1 comments (2.04%); Host (Thailand) was mentioned in 1 comments (2.04%); Host (Taiwan) was mentioned in 1 comments (2.04%); Host (Australia) was mentioned in 1 comments (2.04%); Host (visa-free countries) was mentioned in 2 comments (4.08%): The comments regarding which location to host the next conference are rather not concluded. There about totally 20% of comments mentioned this part. The top of the future host is Indonesia (4 out of 7 comments), but there is also one comment prefer not in Indonesia again next year. Australia, Thailand, and Taiwan are all have 1 comment to support them as a host for the next conference. Worth mentioning that 2 comments indicates it is important to host in countries with a visa-free policy of the region.
      • Dynamics (ESEAP) was mentioned in 13 comments (26.53%); Dynamics (SEA) was mentioned in 1 comments (2.04%);Dynamics (unrepresented countries) was mentioned in 1 comments (2.04%): Over 30% of the total comments mentioned the dynamics they want for the next conference. The majority of the comments (13 out of 15 comments) prefer stay in the same region of ESEAP as this year. 1 out of 15 comments want to focus only to SouthEast Asia. Another comment mentioned the unrepresented community of this year in the region should be focus in the next conference.
      • Scale (less then 100) was mentioned in 7 comments (14.29%): There are almost 15% of the total comments mentioned about the scale for the next conference. They all agree to stay small, some comments indicates less then 100 is the ideal number.
      • Frequency (biannual) was mentioned in 2 comments (4.08%): About the frequency of the conference is also mentioned in 2 comments, they would rather to have biannual then annual regional conference. 1 comment suggests that during between the 2 years of the conference, it is ideal to have Wikimedians exchange program.
      • Program (longer conference) was mentioned in 8 comments (16.33%); Program (longer session) was mentioned in 3 comments (6.12%); Program (more networking) was mentioned in 3 comments (6.12%); Program (translation) was mentioned in 1 comments (2.04%); Program (focus on collaboration) was mentioned in 1 comments (2.04%); Program (Wikimedian speakers) was mentioned in 1 comments (2.04%): Over 30% of the total comments are related to program design for the next conference. 8 out of 18 comments prefer a longer conference, such as 2.5 days rather then 1.5 days. Both longer time for sessions and more social events have 3 comments to support the ideas. There are also comments mentioned they want to have more translation, focus on collaboration, and invite more experienced Wikipedian to share in the next conference.
      • Participation (open to non-scholarship reciever) was mentioned in 1 comments (2.04%): One comment indicates to open to non-scholarship reciever to participate in the next conference.
      • Data set total: 76

• The most useful things from ESEAP conference?
  • Lots of training sessions, such as the workshop for running a workshop.
  • Great Networking situations, put the name to the face. Offline meeting is valuable. Diverse Asian connection.
  • Got the new ideas to bring back to my local community
• What to improve?
  • Need one more day for capacity building
  • Limited time for workshop
  • More hands on sessions and longer time, technical session (thematic)