Chapters meeting 2009/Schedule
 | This is a revised version of the schedule (previous proposal). See the rationale for the new version. Sessions will be appropriately described below.
Please do not edit this page directly but leave a comment on the talk page. Thanks. |
Overview
[edit]
Thursday 2nd
[edit]Most of the participants will arrive on Thursday evening, some on Friday morning.
Friday 3rd
[edit]Opening & schedule
[edit]S. Moleski, G. Paumier, facilitator
State of the chapters
[edit]- Speakers: chapters representatives
- Moderator: facilitator
- Goal: giving all attendees an overview of the wikimedia chapters universe and sparking off ideas
- Description
The "state of the chapters" session will consist of lightning talks. Each chapter will have 5 minutes to present themselves, according to the proposed outline:
- Quick facts: When was the chapter created? Main changes since then, current number of members, current budget
- Success stories: things you're proud of
- Headaches: frustrating things that didn't work (why?)
- Plans for the future: short term (1 year) and medium term (3 years)
- Expectations: 3 top expectations from the chapters meeting
- Speaker: Rand Montoya
- Moderator: facilitator
- Session: presentation & discussion
- Goal: giving an overview of current practices & ideas regarding funding and fundraising in the chapters and at the foundation
- Description
- Current and best practices in the chapters and at the foundation
- Breakdown of money from membership fees / donations / grants / merchandise sales / events / other
- The annual fundraiser and chapters' participation: What worked, what didn't. See also Fundraising 2008/Report
- Identifying key topics that will be discussed in small workgroups
Funding & fundraising workgroups
[edit]- Participants: chapters representatives, Rand Montoya
- Session: workgroups
- Goal: exploring & discussing ideas to come up with SMART goals to raise more money and to address the issues raised during the discussion before
- Possible topics
- Fundraising strategies: how chapters can fund-raise better
- Government aid or European funds
- Localization of the annual fundraiser: donation channels, local banners, local bank accounts
- How to avoid leaning too heavily on membership?
Relationships between chapters
[edit]- Participants: chapters representatives, ChapCom (Delphine Ménard, Austin Hair, Anders Wennersten)
- Facilitator: facilitator
- Session: discussion
- Goal: sharing experience regarding the relationships between chapters, and identifying issues to be discussed by the workgroups
- Description
- Coordination of chapters
- Regional cooperation
- Real-life meetings
- Chapters in the making: how the process goes, what existing chapters could do to help future chapters
"Relationships between chapters" workgroups
[edit]- Participants: chapters representatives
- Session: workgroups
- Goal: exploring & discussing ideas to come up with SMART goals to improve the relationships between chapters and to address the issues raised during the discussion before
- Possible topics
- Coordination of chapters (body/person ?)
- Relationship of national chapters to sub-national chapters
- Regional meetings
Funding requests process
[edit]- Speaker: Erik Möller
- Mediator: facilitator
- Session: presentation & discussion
- Goal: presenting & discussing the WMF grants process
- Description
Success stories
[edit]- Participants: chapters representatives
- Moderator & facilitator: facilitator
- Session: presentations & discussion
- Goal: sharing experience on things that worked
- Possible topics
- Local partnerships (WM-DE & CC, WM-SR & CC)
- Organizing Wikimania (WM-TW, WM-AR)
- Wikipedia takes a city, Wikipedia loves art (WM-NYC, WM-UK)
- Local upload initiatives. Wikiportret, Pikiwiki (WM-NL, WM-IL)
Communication & Marketing: current practices & projects
[edit]- Speakers: Catrin Schoneville, Guillaume Paumier
- Moderator: facilitator
- Session: presentation & discussion
- Goal: giving an overview of current practices & projects regarding communication, marketing & PR in the chapters
- Description
- Best practices in a global public relations practice
- Promotional materials: best practices; are their useful, and if yes, for what purpose
- The PR strategy - strategy plans do we have for the next years?
- PR material cleanup and PR material revamp
Communication & marketing workgroups
[edit]- Participants: chapters representatives, Catrin Schoneville, Guillaume Paumier
- Session: workgroups
- Goal: exploring & discussing ideas to come up with SMART goals to improve communication, marketing & PR
- Possible topics
- Possible cooperation in creating and distributing better promotional materials
- Our official face online
- A short media relations training opportunity
Saturday 4th
[edit]Public outreach: current practices & ideas
[edit]- Speaker: Frank Schulenburg
- Moderator: facilitator
- Session: presentation & discussion
- Goal: giving an overview of current practices & projects regarding public outreach in the chapters and at the foundation
- Description
- Overview of the current practices amongst chapters
- Public outreach at the foundation
- Overview of existing outreach tools; Which tool for which purpose?
- New ideas (including the "bookshelf")
Public outreach workgroups
[edit]- Participants: chapters representatives & Frank Schulenburg
- Session: workgroups
- Goal: exploring & discussing ideas to come up with SMART goals to improve the public outreach activities of the chapters
- Possible topics
- How to approach different groups, e.g. universities
- How to get people involved in editing or how to get the academic circle to participate in the quality control of articles
Content liberation
[edit]- Participants: chapters representatives
- Mediator: facilitator
- Session: presentations & discussion
- Goal: sharing experience regarding a few examples of content liberation following collaborations between wikimedia chapters and organizations
- Description
- Bundesarchiv (WMDE), see commons:Commons:Bundesarchiv (Mathias Schindler)
- Vet school (WMFR), see commons:Category:ENVT thesis digitized by Wikimedia France
- WMIT
Working with volunteers & local communities
[edit]- Participants: chapters representatives
- Facilitator: facilitator
- Session: discussion
- Goal: sharing experience & issues regarding the recruitment & motivation of volunteers & the relationships with local communities
- Possible topics
- Best ways to achieve cooperation and to avoid possible tension between the chapter and the local editors' community
- How to recruit & motivate volunteers online & IRL
- How to encourage members to stand for chapter Boards
- How to identify valuable contributors and put them to good work (WM-FR's new workgroups?)
- How to demonstrate appreciation for contributions (see w:fr:Discussion Wikipédia:Wikiconcours/mars 2009#Proposition de l'association Wikimédia-France)
Trademark policy and chapter agreements
[edit]- Speaker: Mike Godwin
- Moderator: facilitator
- Session: presentation & discussion
- Goal: presenting & discussing changes in the trademark policy & chapter agreements
- Description
- Recent and upcoming changes in the chapters agreements and in trademark policy
- New logo to be used by the chapters
Common projects
[edit]- Speakers & participants: chapters representatives
- Session: discussion
- Goal: sharing experience regarding common projects & ideas, and identifying a few specific topics to be discussed by the workgroups
- Description
- Regional cooperation
- Political lobbying
- Technical stuff
- Events
Common projects workgroups
[edit]- Speakers & participants: chapters representatives
- Session: workgroups
- Goal: exploring & discussing specific topics to come up with SMART goals to plan common projects
- Possible topics
- Regional cooperation
- Political lobbying
- Toolserver
- Mediawiki development
- Year of the picture
Note: Technical discussions (Toolserver, Mediawiki development) may be moved to the BOF on Sunday morning, depending on the availability of Duesentrieb, Brion & Tim.
Development of chapters & relationships with the foundation
[edit]- Participants: chapters representatives, board & executive staff of the Wikimedia Foundation
- Facilitator: facilitator
- Session: plenary session; presentation & discussion
- Goal: presenting the "Strategy development process" and discussing communication issues between the chapters and the foundation
- Description
- Strategy development process for Wikimedia
- Communication between Foundation Board, Officers, Committies and Chapters. How to improve it.
- "Foundation FAQ for typical queries" and "service paths" for typical office actions
Sunday 5th
[edit]Visions, forecast & long term
[edit]- Participants: chapters representatives, general public
- Session: workgroups or discussion
- Goal: discussions about long-term goals
- Description
- "Be bold"
- What do we want for the future?
Birds of a feather
[edit]- Speakers: chapters representatives, general public
- Facilitator: facilitator
- Session: workgroups
- Goal: discussing specific topics identified during the meeting
- Description
Wrap-up & announcements
[edit]- Speakers: chapters representatives
- Moderator: Catrin Schoneville
- Session: announcement
- Goal: wrapping-up the meeting and announcing its outcomes
- Possible topics
- Agreements
- Chapter-selected board members
Misc.
[edit]- Participants: chapter representatives, WMF staff members
- Goal: discussing specific topics in small persistent groups
- Description
- focused topical, small workgroups of interested participants who meet several times over the course of two days
- results are intended to be presented to, debated by and adopted by the whole group
- some workgroups may remain functional past the event
- Possible topics
- creating a common set of expectations for fundraising with the foundation
- setting up common projects undertaken by multiple chapters
- negotiating business development/trademark usage rules for chapters
Summary & schedule
[edit]- Speaker: facilitator
- Goal: reminding the participants of the outcomes from the day before and announcing the schedule of the day
Wrap-ups
[edit]- Speaker: facilitator
- Goal: Summarizing outcomes of the day.
Coffee breaks
[edit]Tea, coffee & orange juice will be proposed.
Lunches
[edit]Lunches will be served at the venue. Vegetarian food is possible on request.
Dinners
[edit]Dinner on Thursday will take place in a Greek restaurant called dionysos. Dinner on Friday will be served at the venue. Food on Saturday evening will be proposed during the party.
Sightseeing
[edit]The office of Wikimedia Deutschland is currently trying to organize some sightseeing for Friday evening. In any case, participants who arrive early or leave late are welcome to organize other visits on WMCON/Sightseeing.
Party
[edit]We're planning a party at the C-base (venue of the MediaWiki Developer Meet-Up) on Saturday night.