Wikistories pilot in Indonesia/Final

This project is funded by the Wikimedia Foundation

Summary

The Wikimedia Foundation launched the Wikistories feature on the Indonesian Wikipedia on July 4, 2022. Wikistories is a feature that allows contributors to create short content like stories using articles from Wikipedia and images from Wikimedia Commons. With this feature, Wikipedia contributors can share knowledge in modern ways.

This feature has been introduced to several GLAM institutions and GLAM communities in four cities, namely Medan, Yogyakarta, Makassar, and Banjarmasin. The choice of cities was based on the locations of GLAM entities that we have partnered with and also new cities to visit as part of engaging new GLAM institutions. This feature has also been socialized online via Zoom and YouTube "Bincang GLAM" livestream to reach more entities that cannot be visited in person.

A Wikistories contest for GLAM was held as a way to enrich Wikistories on the topic of GLAM institutions in Indonesia. The introduction ended at the Indonesia Open GLAM Conference 2022, which was held over two days in November. More than 50 people participated in all these outreach activities, and more than 400 new Wikistories were created.

Project goals

GLAM institutions know how Wikimedia projects work, especially Wikipedia and Wikimedia Commons, and later use them to open their collections on the internet.

Project impact

GLAM institution and GLAM-related communities.

Targets

On a scale of 0 to 100, 0 means failed, and 100 means succeed.

Planned measure of success	Actual result	Remarks
One professional association contributes to the program and promotes the event.	100%	Komunitas Malam Museum promoted the Yogyakarta outreach and WFG competition through their social media channel.
Sobat Budaya became a presenter at the event and invited contributors to take part.	50%	Sobat Budaya was not established enough until the end of the outreach agenda. The most helpful one was Sobat Budaya in Makassar. Some of them were participants of the Makassar outreach and signed up as participants for the competition, but none of them submitted Wikistories.
50 people took part in the event, and 100 Wikistories have been created.	100%	75 people took part in the event, and 459 Wikistories were created.
Indonesian Open GLAM Conference	75%	The conference was held for two days and was attended by qualified speakers in each session. In the Wikistories presentation at the conference, each participant only created one Wikistories.

Stories

Medan outreach

Museum Uang Sumatera

Medan was the first city of the outreach plan. On July 14, 2022, we met Wiene, representatives from Museum Uang Sumatera at Toast Cafe Medan. Wiene is the Deputy Chairman of the Museum Uang Sumatera. On that day, he also invited six students who were doing internships at the museum. Museum Uang Sumatra is a local museum that has been partnering with us since 2018 and is still involved in the growth and expansion of Wikimedia Indonesia's GLAM project.

We began the explanation with Wikimedia and its projects, especially Wikimedia projects that are still related to GLAM. While explaining, we asked them to use their smartphones and try creating Wikistories. The most frequent obstacle was that their browser did not support them when they wanted to create a Wikipedia account. Hence, we asked them to use another browser, such as Google Chrome or Mozilla.

The following are Wikistories created during the meeting:

Museum Daerah Deli Serdang

We visited Museum Daerah Deli Serdang on July 15, 2022. At this museum, we met the Head of the Museum and the museum technical staff. Since we had collaborated with the Deli Serdang Museum previously, the Wikistories introduction as a new feature of Wikipedia became easier for the two representatives of the museum to understand.

Wikistories created by the museum representatives are:

w:Story:Cerutu Sultan Serdang

Museum Kota Tebing Tinggi

We visited Museum Kota Tebing Tinggi on July 15, 2022. Some of the collections in this museum also did not have any explanations (descriptions). We spent time in the museum to explain Wikimedia and its projects. They were very interested in digitization after hearing our explanation. They said they wanted to complete the description of their collections first before working with GLAM Wikimedia Indonesia. From this outreach, no Wikistories were created.

Blogger Medan, Alliance Francaise, and Medan Heritage Society

This outreach was held on July 16, 2022, at the Alliance Francaise Medan, and 14 people attended. Since the representatives of the three GLAM-related communities were not yet familiar with Wikimedia and the project, we provided a brief introduction before trying the Wikistories. We held a small quiz at the end of the session, and the winners were awarded some merchandise.

In this outreach, we also provided some details about the Wikistories for GLAM Competition, which will be held in September.

The following are Wikistories that have been created by the community members:

Yogyakarta outreach

History of Java Museum

The first GLAM institution in Yogyakarta we visited was the History of Java Museum. History of Java Museum is part of the D'Topeng Kingdom Group. Two museum representatives welcomed us, and one of them was the person responsible for managing the social media of the History of Java Museum. We discussed whether there are museum collections that can be digitized and uploaded to Wikimedia Commons, followed by Wikistories introduction.

The following are Wikistories created during the visit:

Museum Dewantara Kirti Griya

Museum Dewantara Kirti Griya is a museum located in Yogyakarta. This museum stores various letters of Ki Hadjar Dewantara and has previously collaborated with GLAM Wikimedia Indonesia. We were greeted by several museum employees and talked about the museum's collections. We explained about Wikistories before trying out this feature.

The following are Wikistories created during the visit:

UPT Museum & Perpustakaan Museum Radya Pustaka

The next day, we moved to Surakarta. We visited Museum Keris and asked for permission to meet with representatives from the museum. Apparently, the Keris Museum and Radya Pustaka Museum are in one UPT (Technical Implementation Unit). We introduced Wikimedia to the Head of the UPT. However, he did not seem too sure about sharing the museum's collections with the public. He has concerns that no one will visit the museum if the museum's collections are open to the public.

After that, we were invited to visit the Radya Pustaka Museum Library. There, we met the librarian. There were lots of archives in the Dutch and Javanese languages. We once again introduced Wikimedia and expressed our desire to digitize the library collection. Librarians were very interested and agreed that the library collection should be open to the public. However, they said it would be very difficult to talk to their officials about this.

From this visit, no Wikistories were created.

Museum Lokananta

Museum Lokananta was the destination we visited after the Radya Pustaka Museum. At Museum Lokananta, we saw a collection of songs by Indonesian musicians on several cassettes and gramophones. We explained Wikimedia and GLAM to the museum representatives. We also expressed our intention that the Museum Lokananta will share data items and collections that are free of copyright to Wikidata and Wikimedia Commons. However, museum representatives were still unsure, especially regarding copyright issues. He said that he would like to speak to his superiors first about this and will let us know if Museum Lokananta wants to work with GLAM Wikimedia Indonesia in the future.

From this outreach, no Wikistories were created.

Komunitas Malam Museum

On Saturday, we met GLAM-related community, Komunitas Malam Museum, at SINERGI Co Working Space, Yogyakarta. A few days earlier, we distributed outreach posters on Wikimedia Indonesia's social media channels. There were several people who had registered and originated from outside Komunitas Malam Museum. However, none of them finally attended. The participants who attended were six representatives from the Komunitas Malam Museum only.

In the beginning, we introduced GLAM and Wikimedia to the participants, followed by an experiment on Wikistories. They had several suggestions regarding Wikistories, including the description column could be moved around, and the media (photo) that would be used could be edited.

The following are Wikistories that the six participants have created:

Makassar outreach

Museum La Galligo/Fort Rotterdam

On August 18, 2022, we visited Museum La Galligo, which is still in the Fort Rotterdam area. Unfortunately, the museum staff was participating in other activities, and we were told to go around the museum with a guide. If we wanted to talk to them, we were told to wait until noon.

After walking around the museum and waiting until 1 pm, the museum staff had not arrived at the museum. Therefore, we decided to move on to the next destination.

From this visit, no Wikistories were created.

Balai Bahasa Sulawesi Selatan

We moved to Balai Bahasa Sulawesi Selatan. On this visit, we were accompanied by two people from the Makassar Heritage Society. These two people are also contributors to the Makassar language Wiktionary.

At Balai Bahasa Sulawesi Selatan, we saw a huge collection of Makassar language dictionaries. We asked how several Makassarese words are used and how to translate them into Indonesian. The staff of Balai Bahasa satisfactorily answered our questions.

Representatives from Balai Bahasa Makassar also like and want to work with GLAM Wikimedia Indonesia. They agreed that knowledge should be shared widely.

From this visit, no Wikistories were created.

Balai Pelestarian Nilai Budaya Sulawesi Selatan

BPNB South Sulawesi is still in the same neighborhood as Balai Bahasa Sulawesi Selatan. BNPB has several collections related to culture, such as one of the traditional clothes of South Sulawesi.

At BPNB, we met with a BNPB administrator. We requested permission to make presentations on GLAM and Wikimedia. He seems interested in working with GLAM Wikimedia Indonesia. However, he is not the one who can make decisions. Therefore, he will talk to his manager first.

From this visit, no Wikistories were created.

Balla Lompoa Museum

The next morning (19 August 2022), we visited the Balla Lompoa Museum. When we got there, we couldn't meet anyone who could make decisions. Therefore, we were asked to come back in the afternoon. So, we moved to another destination first, namely Benteng Somba Opu and Museum Karaeng Pattingalloang.

In the afternoon, we returned to the museum. We received an explanation about the museum's collections from the museum curator. We also explained our intention to come there and that we want to collaborate and help upload their collections so that the wider community can access them. The curator of the museum was interested. However, he said that we had to get permission from the local government first. We also met the 38th King of Gowa, Andi Kumala Idjo. He gave us his mobile number and said we could contact him with any questions regarding the museum's collections.

From this visit, no Wikistories were created.

Benteng Somba Opu and Museum Karaeng Pattingalloang

On the same day, we also visited Museum Karaeng Pattingalloang. On that day, there were no museum administrators because they were on duty in another city. We decided to document the museum and Fort Somba Opu, which is also around there.

From this visit, no Wikistories were created.

Sobat Budaya Makassar and Makassar Heritage Society

We met Sobat Budaya Makassar and Makassar Heritage Society at MILES Coworking Space on August 20, 2022. Like visits with communities in the city beforehand, we first explained about GLAM and Wikimedia before trying Wikistories.

Besides trying Wikistories, they also asked how to upload their own photos and use them on Wikistories. Therefore, they also learned how to upload photos on Wikimedia Commons. After successfully uploading photos on Commons and creating Wikistories, we invite them to take part in a quiz. At the end of the event, we also gave some information regarding the Wikistories competition for GLAM.

The following are Wikistories that have been created by community members:

Banjarmasin outreach

Museum WASAKA (Waja Sampai Ka Puting)

We visited Museum WASAKA on August 25, 2022. The museum administrator was not there, so we decided to go around the museum and take some photos.

From this visit, no Wikistories were created.

Museum Makam Sultan Suriansyah

On August 25, 2022, apart from visiting the WASAKA Museum, we also visited Museum Makam Sultan Suriansyah. This museum is not very big, only a small building in front of the tomb. From this visit, no Wikistories were created.

Dinas Perpustakaan dan Arsip Daerah Kalimantan Selatan

After visiting Museum Makam Sultan Suriansyah, we visited the South Kalimantan Regional Library and Archives Service. We asked about the archives there. The librarian said they had no intention of opening the collection to the public. Visitors must come to the library to find out about their collections.

From this visit, no Wikistories were created.

Museum Lambung Mangkurat

The next day (August 26, 2022), we visited Museum Lambung Mangkurat. We were told to wait for a while to meet with the museum representative. While waiting, we went around to see the museum collections. Until finally, it was time to meet with museum representatives, and we explained the purpose of our visit to the museum. They refused to cooperate and said that their collection was already stored on a hard disk.

From this visit, no Wikistories were created.

Balai Bahasa Kalimantan Selatan

After visiting the Museum Lambung Mangkurat, we visited Balai Bahasa Kalimantan Selatan together with representatives of the Banjarmasin Wikimedia Community.

Balai Bahasa Kalimantan Selatan promised to discuss Banjar-language grammar clearly at an online meeting.

From this visit, no Wikistories were created.

Blogger Banjarmasin

We met the Banjarmasin Blogger community at IDR Space on August 27, 2022. Before meeting the community, we distributed posters on social media GLAM and Wikimedia Indonesia. Apart from that, we also sent emails to several universities in Banjarmasin regarding this outreach. However, no one replied.

This outreach was only attended by four people. However, they were very active. They asked about how to contribute to Wikimedia projects and were very interested in Wikistories. They also learn how to upload photos to Wikimedia Commons.

The following are Wikistories that have been created during the visit:

Online outreach

Zoom

Apart from visiting several cities in Indonesia, we also held online outreach using Zoom. The first online outreach was held on September 10, while the next online outreach took place on September 14.

The first outreach was attended by representatives from the History of Java Museum, Medan Wikimedia Community, Komunitas Jelajah, and the Indonesian Islamic Art Museum. Meanwhile, the second outreach was only attended by the Wikimedia communities only.

The following are Wikistories that have been made during the meeting:

Bincang GLAM YouTube livestream

Bincang GLAM is a casual talk show that discusses a specific topic about GLAM. In this episode, Bincang GLAM talked about WIkistories and Wikistories competitions for GLAM. Bincang GLAM was held on October 2, 2022, and was broadcast live on Wikimedia Indonesia's YouTube channel. We also invited one of the Wikistories competition participants and one Wikistories ambassador from the Foundation. More than 40 people watched this event.

Wikistories for GLAM Competition

The Wikistories for GLAM Competition was held from September 17 to October 8, 2022. This competition has been echoed at every visit to both GLAM institutions and the GLAM community. Information about this competition was distributed in the internal WhatsApp group, Wikimedia Indonesia's social media channels, and emails of the participants who attended the outreach.

There were 23 participants who registered in this competition. However, only 4 people finally took part in the Wikistories competition. This competition resulted in the upload of 386 Wikistories and 929 photos to Wikimedia Commons. Winners were announced on October 15 with the following results.

First place winner (User:Triwahyuni.o of Perpustakaan SMPN 5 Padang) was awarded a tablet; 2nd place winner (User:Hernawanwan of Komunitas Malam Museum) was awarded a smartphone; and the 3rd place winner (User:Faa.story of History of Java Museum) awarded a smartwatch. The three winners also received an invitation to attend Indonesia Open GLAM Conference 2022 in Jakarta.

Indonesia Open GLAM Conference 2022

The Indonesia Open GLAM Conference 2022 was held on November 5–6, 2022. This conference was attended by 46 people at The Akmani Hotel, Jakarta. The event was carried out properly and on time in accordance with the planned sequence of events.

In the Wikistories section, we have explained how Wikistories features can be used to promote GLAM institutions. The problem with this session was many of the participants were elderly. It is a slight difficult for them to understand and try this feature.

Apart from that, there were also participants who experienced problems with the browser they were using. However, we suggested they change the browser. Input from participants will be explained further in the survey section.

Wikistories made by the conference participants:

Surveys

Wikistories for GLAM Survey

The following is a summary of the survey that 28 people filled in:

How long have you been contributing to Indonesian Wikipedia?

0-3 months: 67.9%
3-6 months: 17.9%
I am a newcomer: 10.7%
Less than one year: 3.5%

Which of these describes you?

Employees of one of the GLAM institutions: 72.4%
GLAM-related community members: 17.9%
Wikimedia Indonesia community members: 0%
General public: 10.7%

Which Wikistories outreach activities for GLAM have you participated in?

Medan: 0%
Yogyakarta: 14.3%
Makassar: 0%
Banjarmasin: 3.5%
Online outreach: 3.5%
Wikistories for GLAM Competition: 10.7%
Indonesia Open GLAM Conference 2022: 64.3%
Other open-ended answer: I did not attend any: 3.5%

How many Wikistories have you made?

1–5 Wikistories: 78.6%
6–10 Wikistories: 0%
More than 10 Wikistories: 7.1%
Other open-ended answer: 32: 3.6%
Other open-ended answer: More than 50 Wikistories: 3.6%
Other open-ended answer: Approximately 190 Wikistories: 3.6%
Other open-ended answer: 105 Wikistories: 3.6%

Overall, how easy was it for you to create Wikistories?

Difficult: 7.1%
Quite difficult: 21.4%
Normal:17.0%
Quite easy: 42.9%
Easy: 10.7%

What is that?

Follow-up responses from "**Overall, how easy was it for you to create Wikistories?" question**
Difficult	When compared to "stories" products on other platforms, it's still very difficult. But very understandable because it is still beta. Not familiar yet.
Quite difficult	At that time, I wanted to take part in a Wikistories contest and misunderstood the terms of the competition in the section on the conformity of the photo description with the uploaded photo. I guess that description is self-made. Because it's still a beta feature, you need to configure it before using it. I need more time to understand than other friends need.
Normal	Because the guidelines are clear enough. Because I don't know the process of creating Wikistories. Because it is quite easy to use even though there are still some deficiencies in the features.
Quite easy	Because the feature is easy to use and similar to other social media. Because the pictures were available and we just have to add something necessary. Because the information and data needed are already available there, all we have to do is edit and briefly summarize the essence of the information so that it is easier for readers to get the information we want to convey. This is my first experience. As a beginner, step-by-step is quite confusing, especially for the older generation who are not used to gadgets. Need to simplify how to upload Wikistories. Creating Wikistories does not require a special application. Because I can choose images easily, and the text can be edited according to our wishes. Needs a little adjustment in use. Almost the same as the story feature on other social media. It is easy enough to follow the flow. It is easy to follow, but since it's my first time, it's a bit difficult.
Easy	Because it's similar to other social media, but the description from Wikipedia's articles. The instructions are simple, and the story content doesn't require much narration. The information that I want to make on Wikistories in the form of photos, videos, and writings are already available. So, it is very easy to contribute to spreading information or knowledge.

What is the most important thing for you to make Wikistories even better?

Option to edit text more freely: 35.7%
Process for sharing stories more easily: 25%
Process for finding images more easily: 25%
I can upload my own image to stories: 39.3%
Easy way to select text: 25%
Option to edit images more freely: 35.7%
Provide option to upload/use video: 78.6%
Nothing to update for now: 0%
Other open-ended answer: Add draw button or stickers: 3.6%
Other open-ended answer: Option to change the description's layout: 3.6%

Do you think it is necessary to add footnotes in Wikistories?

Yes: 71.4%
No: 21.4%

Other open-ended answer: Yes, if the source of the information provided has not been verified. No, if the information provided has the source verified: 3.6%
Other open-ended answer: Just a glance added at the end of the slide: 3.6%

What do you like about Wikistories?

Note: The list below is raw data from respondents' feedback and has not been analyzed or categorized.

Can see objects virtually (visual), not just text.
Information displays become more attractive because photos accompany them.
Can share more interesting articles and knowledge than articles on Wikipedia.
It's practical and up to date, and you can get additional material other than what's on Wikipedia.
It looks like you're looking at stories on social media in such a manner that it makes it easier to reach the younger generation who are already familiar with viewing stories.
Easy to provide (spread) information.
Of course, this feature is familiar because every day, we often see stories on various social media, be it Instagram, Facebook, or WhatsApp. The familiarity of this feature makes it easy to reach active internet users, especially the younger generation.
Practical and easy to understand.
Can reach a wider audience with its features.
It looks like Instagram stories.
Visually appealing; solid and concise information.
Information becomes more innovative, and more visual displays that support the information to be conveyed.
Using CC license.
Information becomes faster to get.
The information presented is based on the Wikipedia article and is sourced.
Visuals; I can find information briefly.
Wikistories make pictures talk.
The writing can be edited, and the pictures are available.
Through Wikistories, I can find out some information without having to read the complete information on Wikipedia
There are other options for "tinkering" and adding information on the internet.
Creative freedom to create stories.
Simple to access information.
Innovative.
Making articles.
The visual.
Links that make it easy to enter text from Wikipedia, practical.
Uploaded stories are not limited in time.
Pictures that tell stories.

What things do you dislike about Wikistories?

Note: The list below is raw data from respondents' feedback and has not been analyzed or categorized.

Anyone can use other people's documentation. Should only use personal work.
Newly uploaded photos from Commons often don't show up.
No interesting editing options.
Pretty boring if there is no video content.
Wikistories didn't show on the front page. I think it's a bit complicated. If you need to find the relevant institution first, then you can see the stories. If the aim is to introduce more GLAM institutions, it would be better if they were put up front as well so those of us who don't know about the institution will eventually find out.
Limited access to set (edit) text.
Access is rather difficult because there aren't too many story makers, especially for those who make them from a PC.
I don't think it's necessary always to follow other innovations/applications that are more popular or make it the only way to innovate.
The process of creating stories using Wikimedia Commons.
Text formatting options are still not many.
The sequence of how to upload images is quite complicated. Please simplify the method.
The upload process is quite complicated.
Accuracy and speed of time.
The feature that is still a computer menu that is less comfortable to look at.
Long descriptions cover images.
Not familiar yet with the feature.
Not yet accommodating video.
Displays (text, images) cannot be edited.
Can't add audio yet.

Specifically for GLAM, what do you think of these Wikistories for Galleries, Libraries, Archives and Museums?

Note: The list below is raw data from respondents' feedback and has not been analyzed or categorized.

For the future competition, it's better to be more selective about assessing the originality of works
This is very helpful because the presence of Wikistories makes it easier for other users to view uploaded photos visually. This is also media exposure for related institutions.
This really helps people to know about GLAM and more interesting forms of articles.
It would be very useful if it was used to share by each GLAM. For example, for a museum to share its collections through photos and a brief description.
Personally, I am very happy with this Wikistories because anyone can share information about the GLAM institution, but it's better to be selected by Wikipedia so that the information remains validated. Hopefully, in the future, there will be more development for this feature so that it gets better.
I think it's good. If possible, it can be further improved and exemplifies understanding so that libraries and museums want to work together in improving the GLAM program.
In my opinion, this is a fairly contemporary way that has a positive impact and is familiar in appearance because it is similar to stories on various social media. Hopefully, in the future, this feature can be developed even better.
Pretty good for giving information briefly.
Helpful.
Very positive and needs to be developed in the future.
Very good for introducing GLAM content.
Very good and should be implemented in GLAM institutions. Can be used to promote GLAM institutions.
Perfect to promote GLAM institutions.
As part of the information, which synergizes between GLAM.
It really helps that GLAM is better known to the public and easier to understand.
This feature can assist GLAM institutions in providing information and promoting GLAM institutions.
Perfect to promote GLAM.
Good and can reach users who need information that is short, concise, and clear.
It really helps GLAM in disseminating information or educating the public about current situations, not old-fashioned.
So it's important because the platform and management of archives (documents) must accommodate the latest (modern) methods.
Very good.
Can be useful as one of the GLAM promotional channels.
Keep it up!
OK.
It's great to make people enthusiastic about creating stories, reading articles, and contributing to Wikimedia Commons.
Great to promote GLAM.
Interesting, visitors can add stories when visiting museums so that museums can be inclusive.
Very interesting and useful.

Is there anything else you'd like to say about your experience using Wikistories or anything else we need to work on?

Note: The list below is raw data from respondents' feedback and has not been analyzed or categorized.

It would be easier if these Wikistories could be displayed on Wikipedia article pages without having to log in to an account first.
Hopefully, the features can be further improved and can be better known by many people.
Some photos are mixed. Maybe the categorization can be more specific. I'm afraid there will be misinformation due to ignorance.
If I may suggest, please make Wikistories easier to use, and there are tutorials to help users.
The Wikistories should provide examples of movement or understanding in the form of training for students and libraries or museums so that digitizing history is very important to facilitate access in the future.
Make it easier for PC users.
Hopefully, it can be developed so that the process is more intuitive.
The process of creating stories can be simpler.
If there is a separate application that can be downloaded on the Play Store, it would be even better.
I think it takes some getting used to using Wikistories.
Need to connect with other social media platforms.
Please make this feature easier and more popular.
Maybe the appearance can be made more attractive and more flexible for users to edit and add images directly without going to Commons.
It takes a strong intention to start.
Video features can be added, and references also need to be added.
Can add emoji or emoticon features.
Maybe there need to be additional features for color editing, etc.
Still need to study about it.
Interesting enough to use.
Video features really need to be considered to be added, including audio, to make it more interesting.
Operating Wikistories on smartphones is a bit confusing.

Do you know Wikimedia Commons?

Yes: 92.9%
No: 3.6%
Maybe: 3.6%

Have you contributed to Wikimedia Commons?

Yes: 41.7%
No: 58.3%

Which platforms do you use to read/access knowledge or information on a regular basis?

Instagram: 75%
TikTok: 3.6%
Quora: 0%
YouTube: 7.1%
Pinterest: 0%
Facebook: 0%
Twitter: 3.6%
Reddit: 0%
Medium: 3.6%
Tumblr: 0%
WhatsApp: 3.6%
Wikipedia: 3.6%
None: 0%

Which platforms do you use to share/create knowledge on a regular basis?

Instagram: 60.7%
TikTok: 0%
Quora: 0%
YouTube: 3.6%
Pinterest: 0%
Facebook: 3.6%
Twitter: 3.6%
Reddit: 0%
Medium: 0%
Tumblr: 0%
WhatsApp: 21.4%
Blog: 3.6%
Others: 3.6%
None: 0%

Summary of Wikistories for GLAM survey

In the Wikistories outreach, most of the participants (67.9% of people) were new Wikipedia users. They are employees of one of the GLAM institutions, members of the GLAM community, and also the general public. Most of the participants (42.9%) were in the age range of 18–25 years, and a small number of participants (7.1%) were over 50 years old. As many as 78.6% of participants only created 1–5 Wikistories. According to the majority of participants (42.9%), creating Wikistories is quite easy because the materials needed are already available on Wikipedia and Wikimedia Commons. The features participants wanted most were the feature for uploading video content, the feature for uploading photos directly to stories (without going through Wikimedia Commons), and the feature for editing text and images more freely.

Pre-conference survey

Have you heard and used Wikistories before this conference?

Haven't heard about Wikistories: 32.1%
Heard about Wikistories before but haven't used it: 46.4%
Have heard and used Wikistories: 21.4%

Based on your opinion, how far does your institution understand and use open data?

1 (Not yet understood and used): 10.7%
2: 14.3%
3: 32.1%
4: 21.4%
5 (Have understood and used): 21.4%

Based on your opinion, how far does your institution understand and apply copyrights?

1 (Not yet understood and applied): 10.7%
2: 10.7%
3: 28.6%
4: 21.4%
5 (Have understood and applied): 28.6%

Based on your opinion, how far does your institution understand the use of metadata on GLAM's collections?

1 (Not yet understood and used): 32.1%
2: 3.6%
3: 14.3%
4: 25%
5 (Have understood and used): 25%

Have you heard of and used Wikidata before this conference?

I don't know about Wikidata: 32.1%
I know about Wikidata but haven't use it yet: 45.4%
I heard and used Wikidata before this conference: 21.4%

From the list below, what topics interest you?

GLAM Indonesia now and tomorrow: 25%
Let's talk about data!: 50%
Copyrights on Protection and Democratic Freedom: 57.1%
Public Hacks the Culture: 35.7%
GLAM x Wikimedia: 3.6%
Wikistories for GLAM: 14.3%
IVAA's practice on Open Access: 28.6%
Wiki Rescues Manuscript Indonesia: 28.6%
UNESCO Memory of the World: 17.9%
Wikibase for GLAM: 28.6%

Summary of pre-conference survey

Most of the participants (46.4%) had heard of Wikistories before this Conference. However, they had never used them. Regarding "Open Data", most of the participants (32.1%) do not really understand and apply open data in their institutions. Half of the participants (50%) have understood and applied copyright in their institution, while the other half still have to learn about it. Most of the participants (32.1%) did not understand the use of metadata in GLAM institutional collections. Most of the participants (46.4%) already know about Wikidata but have not used it. The conference topic the participants most anticipated was Copyright on Protection and Democratic Freedom (35.1%).

Post-conference survey

Note: There were six attendees who did not return the post-conference survey.

You joined a session about Wikistories. How far is your understanding of Wikistories right now?

1 (Do not understand at all): 0%
2: 4.5%
3: 18.2%
4: 45.5%
5 (Well understood): 31.8%

Based on your opinion, how easy is it for you to use Wikistories for promoting your institution's collections?

1 (Extremely difficult): 0%
2: 9.1%
3: 13.6%
4: 36.4%
5 (Extremely easy): 40.9%

Will your GLAM institution use Wikistories for promoting its collections?

Yes, we will use Wikistories: 77.3%
No, we won't use Wikistories: 0%
We'll think about it: 22.7%

You joined a session about open data. How far do you understand about open data right now?

1 (Do not understand at all): 0%
2: 0%
3: 13.6%
4: 68.2%
5 (Well understood): 18.2%

Have you become more familiar with the use of metadata for your institution's collections?

Yes, I understand: 77.3%
No, I haven't understood metadata yet: 22.7%

Based on your opinion, will your institution use open data to promote its collections after this conference?

Yes, we'll use open data: 81.8%
No, we won't use open data for now: 0%
We'll think about it: 18.2%

How far have you understood about Wikidata right now?

1 (Do not understand at all): 0%
2: 4.5%
3: 36.4%
4: 45.4%
5 (Well understood): 13.6%

You joined a session about copyrights. How far have you understood about copyrights right now?

1 (Do not understand at all): 0%
2: 4.5%
3: 31.8%
4: 54.4%
5 (Well understood): 9.1%

You joined a session about Wikibase. How far have you understood about Wikibase right now?

1 (Do not understand at all): 0%
2: 22.7%
3: 40.9%
4: 18.2%
5 (Well understood): 18.2%

In general, how useful is this conference for you and your institution?

1 (Not useful at all): 0%
2: 0%
3: 0%
4: 9.1%
5 (Very useful): 90.9%

How clear were the conference committee's explanations and directions regarding event coordination and logistics?

1 (Hard to understand): 0%
2: 0%
3: 4.5%
4: 31.8%
5 (Perfectly clear): 63.6%

In general, how useful was the material presented at the 2022 Indonesia Open GLAM conference?

1 (Not useful at all): 0%
2: 0%
3: 0%
4: 13.6%
5 (Very useful): 84.4%

Which sessions did you find memorable and useful?

GLAM Indonesia now and tomorrow: 27.3%
Let's talk about data!: 13.6%
Copyrights on Protection and Democratic Freedom: 72.7%
Public Hacks the Culture: 18.2%
GLAM x Wikimedia: 22.7%
Wikistories for GLAM: 31.8%
IVAA's practice on Open Access: 9.1%
Wiki Rescues Indonesian Manuscript: 9.1%
UNESCO Memory of the World: 45.5%
Wikibase for GLAM: 22.7%

Do you have any suggestions for us?

Note: The list below is raw data from respondents' feedback and has not been analyzed or categorized.

This activity should be carried out intensively and continuously so that more users understand the importance of data openness, etc.
I have lots of information related to the work of nature and the culture of the nation. It is still stored in a place/location where its security information has not been touched. If later needed, I will gladly help.
Next time, there should be an introductory moment for all participants (if the participant number is small). Or there is a special sharing session in the field, for example, the museum itself, etc, so there is an exchange of ideas about the problems experienced by each institution. After that, we'll discuss what recommendations can be used to solve the problem.
There should be an introductory session for each participant (the committee accommodates introductions) so that participants have plenty of time to get acquainted other than during the event because it is hoped that with this conference, the communication of participants after the event will be maintained and they will remember and get to know each other.
Please make this event sustainable with an even bigger symposium. The place of implementation is outside Jakarta, as well as inviting policy-making officials. Hopefully, what Wikimedia is planning can run smoothly.
The speaker's session time should be longer.
The time for each session can be extended so as not to rush the discussion.
It is necessary to hold an introduction between participants before the event.
Please make a group so that this GLAM network can continue.
I hope that in the future, there will be activities like this again with other discussion themes and longer discussion times or more focused discussions by making material boundaries so that the discussions will be more focused.
GLAM conferences are great when held regularly. Especially to provide understanding for related institutions to open access to the public freely.
Thanks to Wikimedia for organizing this excellent event. I think this is one of the best conferences I've ever attended and will certainly be a reference in the future when attending other conferences. Hopefully, the consistency of support for GLAM institutions can be maintained. The committee was a success!!! Pls keep up the good work! <3 <3
If possible, maybe Wikimedia should organize similar activities to reach out to GLAM institutions in other regions (besides Java and Sumatra) in the future.
Everything is fine. The material has also been given a link by the committee.
The last material on Wikibase was the most difficult material for me.
The Indonesian Open GLAM Conference was very good at introducing the Wikimedia Foundation program. Furthermore, please increase collaboration with the community, especially the Deli Serdang Museum, so that the Deli Serdang Museum can be assisted in organizational programs.
The program was very good, but because I didn't follow it completely, I had to learn a lot more. Please help Perpus Ajip Rosidi so that the existing microfilm can be utilized. Currently, the tool is not available here.
Wikimedia is a fairly large institution with complete human resources. Therefore, it is hoped that it can accommodate existing GLAM institutions in small areas.
The event has been carried out well.
Need to socialize Wikimedia activities more widely.
For Wikimediators, GLAM needs to be promoted and held again, especially for Wikistories, Wikimedia Commons, etc.
The duration of each session's presentation should be longer so that the presenters have time to present more comprehensively.
The material is quite dense. You should add more ice-breaking/movements.
If in one presentation there is more than one resource person, please extend the time so that they are not in a hurry.
Provide technical guidance for using Wikimedia Commons, Wiki Data, and Wikibase.
I am very happy to be able to take part in this activity because it provides new information for me and my institution. The implementation of the activity has gone very well, as well as time management and interesting material. A few suggestions to lighten the mood even more, please do more interactive ice-breaking in the future.
I'm very interested in Wikibase, but I still don't have a clear idea about Wikibase. What does it look like, how to use it, etc. Suggestions for the future maybe if there is sharing related to this, you can immediately display the application, too, so there can be an overview regarding the application. Thank you very much for this activity. God bless all the organizers who have made this event.
Hopefully, this event will continue to be an annual event to spread good impact for GLAM. The duration can be adjusted so as not to rush if the duration is condensed. This conference can be used for sharing with the GLAM forum for mutual collaboration, and Wikimedia can facilitate GLAM for data openness.

Summary of post-conference survey

The Indonesia Open GLAM Conference 2022 was well organized. The presentation sessions were useful and can be understood by the participants. Of the 22 participants, 10 people (45.5%) understood, and seven people (31.8%) really understood. The rest (5 people) didn't really understand the use of Wikistories. Most participants (17 people) felt that using Wikistories to promote GLAM institutions was quite easy, and 77.3% of participants would use Wikistories to promote their respective institutions. As many as 15 participants (68.2%) already understood enough about the use of Open Data after attending the presentation. Regarding Metadata, most of the participants (77.3%) had a good understanding of how to use it. For most of the participants, the most memorable and useful presentation sessions were on Copyright, UNESCO Memory of the World, and Wikistories for GLAM. Participants felt that the directions from the committee during the conference were clear enough. Participants gave suggestions that this conference should be held once a year, add more time for presentation sessions, and open the conference with introductions between institutional representatives.

Methods and activities

The method used when we introduced Wikistories was introducing Wikimedia and GLAM through a slide deck. After that, while explaining Wikistories, we asked the participants to take their smartphones, create a Wikipedia account, then try Wikistories. Later, we asked them verbally about their impressions when using the feature. Then, we continued with a quiz on Kahoot if there were more than five participants. The three participants with the highest points will get a souvenir. We also provided a link to join the WFG group chat on Whatsapp and also promoted the WFG competition.

Project resources

Posters

Medan outreach: here
Yogyakarta outreach: here
Makassar outreach: here
Banjarmasin outreach: here
Online outreach: here
WFG competition: here
Conference scholarship: here
The winner of WFG competition: here
List of scholarship winners: here

Slide deck

Medan outreach (Sosialisasi Medan): here
Yogyakarta outreach (Sosialisasi Yogyakarta): here
Makassar outreach (Sosialisasi Makassar): here
Banjarmasin outreach (Sosialisasi Banjarmasin): here
Online outreach (Sosialisasi Daring): here
WFG Summary July–August 2022: here
WFG Summary September–October 2022: here
Open GLAM Conference slides: here

YouTube

Bincang GLAM livestream archive: here

Learning

What worked well

Offline outreach to GLAM institutions and communities in four cities and online outreach

The visits to the four cities that were planned at the beginning were successfully carried out without any changes. We also managed to meet and introduce Wikistories to GLAM institutions and communities in destination cities (Medan, Yogyakarta, Makassar, and Banjarmasin).

More than 100 Wikistories have been made

The initial target for Wikistories outreach for GLAM was 100 Wikistories. However, at the end of the Wikistories for GLAM outreach period, 459 Wikistories had been made.

Indonesia Open GLAM Conference 2022

The Indonesia Open GLAM Conference 2022 was held successfully for two days (November 5–6, 2022) and brought in speakers and participants according to their expertise. At the conference, we also collected feedback from the attendees, both regarding the conference and Wikistories.

What did not work

Sobat Budaya promoted Wikistories

Sobat Budaya headquartered in Jakarta was not stable enough until the end of the Wikistories outreach. We have contacted them via their social media and email. However, we have received no reply. The only Sobat Budaya (regional) who responded to our invitation was Sobat Budaya Makassar. Sobat Budaya Makassar was also present during the offline outreach.

Only 50% of attendees participated in the WFG competition

The participants who took part in the outreach were 56 people. The number of registrants for the competition was 23 people. However, only 4 participants finally made Wikistories.

Other recommendation

Recommendations from the survey results need to be followed up by the Foundation's Inuka team in terms of improving features in Wikistories.

Next step and opportunities

WMID will coordinate with the Inuka team for the next steps with regard to Wikistories development. WMID will coordinate with the Inuka team to see the potential of adopting Wikistories in Wikimedia Commons and get responses from general Wikimedia Commons contributors in Indonesia.

Confirmation of project status

Did you comply with the requirements specified by WMF in the grant agreement? Please answer yes or no.

Yes.

Is your project completed? Please answer yes or no.

Yes.