Wikimedia chapters/Reports/Wikimedia Eesti/Financial statement 2014
This is the unofficial English translation of the Estonian original of financial statement of the year 2014 of Wikimedia Eesti. For further information You can consult Estonian original here.
General information
[edit]- Beginning of fiscal year: 01.01.2014
- End of fiscal year: 31.12.2014
- Name: Mittetulundusühing Wikimedia Eesti (Non-profit organisation Wikimedia Eesti)
- Estonian registry code: 80316310
- Address: Lai 6
- City: Tartu
- County: Tartu
- Postal code: 51005
- Phone number: +372 58145381
- E-mail address: wikimedia.eesti@gmail.com
Activity Report
[edit]The Aim of Activity
[edit]- Non-profit organisation Wikimedia Eesti has as its aim supporting of the collection, preservation and distribution of educational, scientific, cultural and historical data available under a free license, especially in Estonian and Võro languages and making more freely licensed information available about Estonia in other languages, as well as providing support to activities and projects of international non-profit organization Wikimedia Foundation.
Main Activities of Year 2014
[edit]- The main activity of Wikimedia Eesti in year 2014 was supporting the improvement of the content of Estonian Wikipedia and bringing Estonia-related media content to Wikimedia Commons through various competitions, bees and training activities. As a direct result of the activity of Wikimedia Eesti more than 300 articles in Estonian and Võro Wikipedia were added or significantly improved and almost 2200 pictures were published in Commons under a free license. Main expenses for such activities are expenses for prizes and various administrative costs. Wikimedia Estonia does not pay directly to collaborators on Wikipedia and other Wikimedia projects for their work.
- A second important field of activity of Wikimedia Eesti in year 2014 was active participation in the gatherings of international Wikimedia movement with the main cost article of traveling expenses. In year 2014 Wikimedia Eesti was presented with 3 representatives on the Wikimedia Conference in Berlin and Wikimania in London. 2 representatives of Wikimedia Eesti took part of the meeting of Wikimedians from Central and Eastern Europe in Kyiv.
Financial Sources in Year 2014
[edit]- In year 2014 Wikimedia Eesti received grants from Wikimedia Foundation to carry out its programmatic activities and cover administrative costs. The expenditure period of the grants does not correspond to the fiscal year of Wikimedia Eesti, but allthe activities related to the grants were carried out in the year 2014 and as a result from the year 2015 funding from Wikimedia Foundation is in accordance with the fiscal year of Wikimedia Eesti.
- In the end of December of year 2013 a contract was signed with Estonian Ministry of Education and Research for wikipedization of the research work of the students of secondary schools in Estonia and the activities related to this funding were carried out during the whole fiscal year. As the initial model for the project proved to be ineffective, in the last quarter of the year 2014 the project was restructured and activities will be continued in the year 2015.
- In addition in year 2014 Wikimedia Eesti received targeted grants from the Council of Gambling Tax, Ministry of Culture, as well as from national Kindred Peoples' Programme. The project related to the grant form the Council of Gambling Tax was executed partially.
- The percentage of non-targeted funding in the financial sources of Wikimedia Eesti remains very small.
Investments in Year 2014
[edit]- In year 2014 Wikimedia Eesti did not make any remarkable investments.
Important Developments in Year 2014
[edit]- In 2014 Wikimedia Eesti continued with the process of professionalization. In Spring appraisal intreviews with the board assistant and project writer and as a result the position of project writer was restructured to the position of an executive director and the position of the board assistant to the one of assistant supporting both executive director and the board.
- In year 2014 Wikimedia Eesti continued its activity on a wide scope and in the end of the year these activities were grouped under 3 programmatic fields: 1) work with the community, 2) education program and 3) developing collaboration with possible partner organisations.
- Wikimedia Eesti has increased its collaboration with international community and discussions with possible local partners, which may have a positive effect on the future activities of Wikimedia Eesti. In the framework of education program, collaboration with Ministry of Education and Research, as well as University of Tartu will be continued. A temporary project of increasing environmental awareness through Wikipedia has been launched with the support of Environmental Investment Center with its main activities carried out in year 2015.
Wikimedia Eesti jätkas 2014. aastal strateegiatööd ning selle põhjal valmis lühiajaline strateegia,
mis võimaldab ühingul tegutseda koordineeritumalt.
- In the end of the year 2013 an agreement was made with Estonian Ministry of Education and Science to carry through a pilot project of wikipedization of research work of students of Estonian secondary schools and on the 30th of November Wikimedia Eesti hired 2 employees related to the project. In the framework of the project involvement of other employees is planned on the basis of agency agreements and employment contracts.
- In year 2014 Wikimedia Eesti continued its strategy work and as a result a short-term strategy was formed, which helps the organisation to operate in a more coordinated manner.
Human Resources
[edit]- As of the 31st of December 2014, Wikimedia Eesti had 34 members.
- In 2014 Wikimedia Eesti continued with its hired employees and went through a restructuring process of its payed staff. As a result Wikimedia Eesti has an executive director since the 1st of July 2014 with a termless contract. Obligations related to this position will be covered with the funds received from Wikimedia Foundation.
- In relation to the educational pilot project 3 contractors were hired to fill different positions and a contract was signed with the trainer, whose activities will continue also in year 2015. Also a project based position was created to coordinate Wiki Loves Monuments competition in Estonia. This project was finished by the end of the fiscal year.
- In the beginning of year 2014 Wikimedia Eesti had 3 members of the board, but in February one of them resigned. On the General Assembly held in March 2014 2 new members were elected to the board and since then Wikimedia Eesti operates with a 4-member board. There is no position of Chairman in the board.
- During the year 2014 board members did not receive neither wage nor remarkable benefits in kind. One of them was employed in relation to the education project.
Financial Statement
[edit]Balance Sheet
[edit](in euros)
| 31.12.2014 | 31.12.2013 | Appendice No | |
|---|---|---|---|
| Assets | |||
| Current Assets | |||
| Cash and Cash Equivalents | 32,032.00 | 45,827.00 | 2 |
| Accounts receivable and deferred expenses | 1,889.00 | 588.00 | |
| Total Current Assets | 33,921.00 | 46,415.00 | |
| Total Assets | 33,921.00 | 46,415.00 | |
| Liabilities and Equity | |||
| Liabilities | |||
| Current Liabilities | |||
| Accounts payable and deferred income | 5,056.00 | 2,279.00 | 4 |
| Targeted fees, donations, subsidies | 25,902.00 | 0.00 | |
| Total Current Liabilities | 30,958.00 | 2,279.00 | |
| Long-term Liabilities | |||
| Targeted fees, donations, subsidies | 0.00 | 41,149.00 | 5 |
| Total of Long-term Liabilities | 0.00 | 41,149.00 | |
| Total Liabilities | 30,958.00 | 43,428.00 | |
| Equity | |||
| Accumulated retained earnings from previous periods | 475.00 | 2,757.00 | |
| Retained earnings from fiscal year | 2,488.00 | 230.00 | |
| Total Equity | 2,963.00 | 2,987.00 | |
| Total of Liabilities and Equity | 33,921.00 | 46,415.00 | |
Income Statement
[edit](in euros)
| 2014 | 2013 | Appendice No | |
|---|---|---|---|
| Income | |||
| Membership fees | 170.00 | 150.00 | 6 |
| Donations and subsidies | 69,981.00 | 18,687.00 | 7 |
| Income from business activity | 2,209.00 | ||
| Other incomes | 0.00 | 50.00 | |
| Total Income | 72,360.00 | 18,887.00 | |
| Expenses | |||
| Direct expenses of projects with targeted funding | -32,292.00 | -3,702.00 | 8 |
| Various operating costs | -12,851.00 | -11,036.00 | 9 |
| Labour costs | -24,703.00 | -3,920.00 | 10 |
| Other expenses | -27.00 | 0.00 | |
| Total Expenses | -69,873.00 | -18,658.00 | |
| Result from Operating Activities | 2,487.00 | 229.00 | |
| Other Financial Incomes and Expenses | 1.00 | 1.00 | |
| Retained Earnings from Fiscal Year | 2,488.00 | 230.00 | |
Statement of Cash Flows
[edit](in euros)
| 2014 | 2013 | Appendice No | |
|---|---|---|---|
| Cash Flows from Operating Activities | |||
| Result from operating activities | 2,487.00 | 229.00 | |
| Change in accounts receivable and deferred expenses related to operating activities | -1,301.00 | 688.00 | |
| Change in accounts payable and deferred income related to operating activities | 2,777.00 | 2,217.00 | |
| Income from targeted fees, donations and subsidies | -17,759.00 | 35,910.00 | |
| Other cash flows from operating activities | 0.00 | -17.00 | |
| Total of Cash Flows from Operating Activities | -13,796.00 | 39,027.00 | |
| Cash Flows from Investing Activities | |||
| Interest received | 1.00 | 1.00 | |
| Total of Cash Flows from Investing Activities | 1.00 | 1.00 | |
| Total of Cash Flows | -13,795.00 | 39,028.00 | |
| Cash and cash equivalents in the beginning of the fiscal year | 45,827.00 | 6,799.00 | 2 |
| Change in cash and cash equivalents | -13,795.00 | 39,028.00 | |
| Cash and Cash Equivalents in the End of the Fiscal Year | 32,032.00 | 45,827.00 | 2 |
Statement of Changes in Equity
[edit](in euros)
| Accumulated Retained Earnings | Total Equity | |
|---|---|---|
| 31.12.2012 | 2,774.00 | 2,774.00 |
| Retained Earnings from Fiscal Year | 230.00 | 230.00 |
| Other Changes in Equity | -17.00 | -17.00 |
| 31.12.2013 | 2,987.00 | 2,987.00 |
| Retained Earnings from Fiscal Year | 2,488.00 | 2,488.00 |
| Other Changes in Equity | -2,512.00 | -2,512.00 |
| 31.12.2014 | 2,963.00 | 2,963.00 |
Appendices
[edit]Appendice 1 Accounting Policies
[edit]General Information
[edit]- The 2013 Financial Statement has been composed on the basis of Estonian Accounting Standard. The main requirements of the Estonian Accounting Standard are presented in the Accounting Act, supplemented by the Guidelines of the Accounting Standards Board.
- Any materially fixed, known, and potential liabilities are reflected in the balance.
- In reflecting incomes and expenses the accrual method of accounting has been implemented. According to this principle, income and expenses will be presented as part of the reporting period they are related to, regardless of actual cash flows.
- Financial statement has been composed in euros. Financial statement has been composed in the time period from the 1st February 2015 to 30th May 2015.
Cash
[edit]- Cash in treasury and bank account balances are considered as cash and its equivalents in cash flow statement. Foreign exchange currency accounts are presented as of 31.12.2014 with the exchange rate of European Central Bank.
Accounts Receivable and Deferred Expenses
[edit]- Accounts receivable and deferred expenses are evaluated on the basis of the accrual method of accounting.
Material and Immaterial Fixed Assets
[edit]- Assets will be registered as fixed assets if their value exceeds 639 euros and 12 cents.
Income
[edit]- Income is presented on the basis of the accrual method of accounting.
- Income from membership fees is presented for the period for which they are accounted for.
- Received donations and subsidies (incl. assets from collections and targeted income) are accounted according to the following principles:
- Non-targeted donations are depicted as income at the moment their accrual is practically certain (considering, if necessary, the period they have been paid for);
- targeted donations and subsidies (incl. non-monetary donations and subsidies) are depicted on the basis of principles of targeted financing accounting as presented in Guide RTJ 12 (income is depicted in time periods where expenses for which the donations and subsidies have been allocated occur).
Appendice 2 Cash
[edit](in euros)
| 31.12.2014 | 31.12.2013 | |
|---|---|---|
| Cash in Treasury | 51.00 | 58.00 |
| Bank Accounts | 31,981.00 | 45,769.00 |
| Cash Total | 32,032.00 | 45,827.00 |
Appendice 3 Tax Advances or Arrears
[edit](in euros)
| 31.12.2014 | 31.12.2013 | |
|---|---|---|
| Tax Advances or Arrears | ||
| Income Tax of Business | 92.00 | 0.00 |
| Income Tax | 1,533.00 | 166.00 |
| Social Tax | 2,733.00 | 370.00 |
| Pension Expenses | 187.00 | 22.00 |
| Social Security Costs | 260.00 | 34.00 |
| Interest | 14.00 | 2.00 |
| Total of Tax Advances or Arrears | 4,818.00 | 594.00 |
Appendice 4 Accounts Payable and Deferred Income
[edit](in euros)
| 31.12.2013 | In 12 Months | In 1-5 Years | More than 5 Years | Appendice No | |
|---|---|---|---|---|---|
| Trade Payables | 193.00 | 193.00 | |||
| Tax Arrears | 4,819.00 | 4,819.00 | |||
| Other Payables | 24.00 | 24.00 | |||
| Deferred Income | 20.00 | 20.00 | |||
| Total of Accounts Payable and Deferred Income | 5,056.00 | 5,056.00 |
| Distribution According to Due Date | |||||
|---|---|---|---|---|---|
| 31.12.2013 | In 12 Months | In 1-5 Years | More than 5 Years | Appendice No | |
| Trade Payables | 2.00 | 2.00 | |||
| Payables to Employees | 1,493.00 | 1,493.00 | |||
| Tax Arrears | 594.00 | 594.00 | |||
| Other Payables | 153.00 | 153.00 | |||
| Deferred Income | 37.00 | 37.00 | |||
| Total of Accounts Payable and Deferred Income | 2,279.00 | 2,279.00 | |||
Appendice 5 Targeted Fees, Donations and Subsidies
[edit](in euros)
Gross Method
| 31.12.2012 | Received | Income | 31.12.2013 | |
|---|---|---|---|---|
| Targeted Financing for operating activities | ||||
| Wikimedia Foundation | 5,239.00 | 26,668.00 | -16,249.00 | 15,658.00 |
| Estonian Ministry of Education and Science | 27,000.00 | -1,509.00 | 25,491.00 | |
| Estonian Research Council | 600.00 | -600.00 | 0.00 | |
| Municipality of City of Tartu | 300.00 | -300.00 | 0.00 | |
| Total of Targeted Financing for Operating Activities | 5,239.00 | 54,568.00 | -18,658.00 | 41,149.00 |
| Total of Targeted Fees, Donations and Subsidies | 5,239.00 | 54,568.00 | -18,658.00 | 41,149.00 |
| 31.12.2013 | Received | Returned | Income | 31.12.2014 | |
|---|---|---|---|---|---|
| Targeted Financing for operating activities | |||||
| Estonian Ministry of Education and Science | 25,491.00 | -15,236.00 | 10,255.00 | ||
| Wikimedia Foundation | 15,658.00 | 47,028.00 | -51,446.00 | 11,240.00 | |
| Estonian Ministry of Social Affairs | 1,700.00 | -500.00 | 1200.00 | ||
| Estonian Ministry of Culture | 1,890.00 | -1,195.00 | 695.00 | ||
| Fenno-Ugria Foundation | 2,000.00 | -531.00 | -1,469.00 | ||
| Grant Reserves | 2,512.00 | 2,512.00 | |||
| Total of Targeted Financing for Operating Activities | 41,149.00 | 55,130.00 | -531.00 | -69,846.00 | 25,902.00 |
| Total of Targeted Fees, Donations and Subsidies | 41,149.00 | 55,130.00 | -531.00 | -69,846.00 | 25,902.00 |
Appendice 6 Payments from Members
[edit](in euros)
| 2014 | 2013 | |
|---|---|---|
| Non-Targeted Fees | ||
| Membership Fees | 170.00 | 150.00 |
| Total of Payments from Members | 170.00 | 150.00 |
Appendice 7 Donations and Subsidies
[edit](in euros)
| 2014 | 2013 | |
|---|---|---|
| Targeted Financing for Operating Activities | 69,846.00 | 18,657.00 |
| Non-Targeted Donations and Subsidies | 135.00 | 30.00 |
| Total of Donations and Subsidies | 69,981.00 | 18,687.00 |
Appendice 8 Direct Expenses of Targeted Financed Projects
[edit](in euros)
| 2014 | 2013 | |
|---|---|---|
| Science Photo of the Year | 15.00 | 800.00 |
| Wiki Loves Monuments | 1,852.00 | 539.00 |
| Digitization Program | 105.00 | 6.00 |
| Fenno-Ugric Seminar | 3,123.00 | 0.00 |
| Translation Bee | 334.00 | 211.00 |
| Latvian Expedition | 201.00 | 158.00 |
| Environmental Awareness Project | 2,150.00 | 0.00 |
| Freedom of Panorama | 1,200.00 | 0.00 |
| Publishing of Free Culture | 4,246.00 | 0.00 |
| Small Projects | 352.00 | 144.00 |
| Tartupe(e)dia | 935.00 | 335.00 |
| Wikipedization of Research Work of Secondary School Students | 15,236.00 | 1,509.00 |
| Visit to Armenia | 1,068.00 | 0.00 |
| Gender Equality Project | 600.00 | 0.00 |
| Itinerant Exhibitions | 572.00 | 0.00 |
| University Course on Wikipedia | 303.00 | 0.00 |
| Total of Direct Expenses of Targeted Financed Projects | 32,292.00 | 3,702.00 |
Appendice 9 Various Activity Expenses
[edit](in euros)
| 2014 | 2013 | |
|---|---|---|
| Rent | 1,669.00 | 120.00 |
| Various Office Expenses | 785.00 | 163.00 |
| Traveling Expenses | 7,179.00 | 6,704.00 |
| Training Expenses | 248.00 | 770.00 |
| Transport Expenses | 470.00 | 349.00 |
| Banking Services | 74.00 | 51.00 |
| IT Costs | 19.00 | 24.00 |
| Advertising Expenses | 684.00 | 705.00 |
| Hiring Costs | 0.00 | 1,019.00 |
| Motivational & Strategy Events | 926.00 | 754.00 |
| Other Expenses | 797.00 | 377.00 |
| Total of Various Activity Expenses | 12,851.00 | 11,036.00 |
Appendice 10 Labour Expenses
[edit](in euros)
| 2014 | 2013 | |
|---|---|---|
| Salary Expenses | 31,979.00 | 4,418.00 |
| Social Security Taxes | 11,465.00 | 995.00 |
| Total of Labour Expenses | 43,444.00 | 5,413.00 |
| Depicted as Direct Expenses of Targeted Financed Projects | 18,741.00 | 1,493.00 |
| Number of Employees Reduced to Full-time Positions | 2 | 1 |
Appendice 11 Involved Parties
[edit]| Number of Members by the End of Fiscal Year | ||
|---|---|---|
| 31.12.2014 | 31.12.2013 | |
| Number of Natural Person Members | 34 | 33 |
| Payments and Other Benefits in Kind Calculated for the Executive and Higher Management (in Euros) | ||
|---|---|---|
| 2014 | 2013 | |
| Calculated Payment | 16,914.00 | 0.00 |
Signatures
[edit]Financial statement was finished on the 30th of June 2015
Correctness of the financial statement of Wikimedia Eesti (registry code 80316310) for the period 01.01.2014-31.12.2014 has been digitally verified by:
| Name | Role | Date of Signature |
|---|---|---|
| Teele Vaalma | Board member | 30.06.2015 |
| Eva Lepik | Board member | 30.06.2015 |
| Sven-Erik Soosaar | Board member | 30.06.2015 |
| Tanel Pern | Board member | 30.06.2015 |