Wikimedia Summit 2024/Program

Wikimedia Summit 2024

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Program

• Program Outline
• Engagement session
• Program
• Topic groups
• Onboarding
• Regional Meetups
• Sightseeing

Participation & logistics

• Eligibility
• How to Participate
• Participant list
• Data Privacy Policy
• Logistics

Documentation & reports

• Final Outputs
• Documentation
• Event report
  • Outcome Evaluation
  • Lessons Learned
  • Financial Reporting
• Further reports

Session identifiers
Session format	- Plenary session	- Working groups
Online participation	- Live stream and recording	- Real time interactive online tool
Language support	- Simultaneous interpretation (French)	- AI-based translation software (English subtitles)

Day 1 - Friday, 19 April 2024

Note: all times are CEST. Click on the time for the live streamed sessions to check your local time.

09-30 - 10:00	Walk-in Bus shuttle will be organized to commute from the hotel to the venue.
10:00 - 11:40	Opening Ceremony Greeting from Tobias Lindner, Minister of State at the German Federal Foreign Office Keynote from Amitabh Behar, Executive Director of Oxfam Create a welcoming and safe container for the Summit
11:40 - 12:10	Break
12:10 - 13:00	Charter Gallery Walk Capture the participants' initial feedback on the Movement Charter.
13:00 - 14:30	Lunch and Group Photo
14:30 - 14:45	Set up Topic groups Form participants groups that will work on specific topics. All topics can be found here
14:45 - 15:45	Work session 1: Understand the Charter Role play: How would the Charter work?
15:45 - 16:15	Break
16:15 - 18:00	Work Session 2: Discuss Charter Feedback Develop an understanding of the feedback, identify common themes and explore wider considerations
18:00 - 19:30	Dinner
19:30 - 22:00	Meetups Register your meetup as soon as possible to help the organizers allocate the meeting spaces in the venue

Day 2 - Saturday, 20 April 2024

Note: all times are CEST. Click on the time for the live streamed sessions to check your local time.

09-00 - 09:10	Walk in Bus shuttle will be organized for participants commute from the hotel to the venue
10:00 - 10:15	Opening Welcome, review and preview.
10:15 - 11:55	Work session 3: Draft initial outputs Develop initial outputs*
11:55 - 12:25	Break
12:25 - 13:00	Gallery Walk 2: Initial outputs Gather first feedback on the outputs from all Summit participants
13:00 - 14:00	Lunch
-	Movement Charter	Future Affiliate Gatherings
14:00 - 15:15	Discuss output feedback	Prioritising purposes & Learning
15:15 - 15:45	Break
-	Movement Charter	Future Affiliate Gatherings
15:45 - 16:45	Integrate output feedback	Visioning & deciding on key characteristics
16:55 - 18:00	Gallery Walk 3: Improved outputs Gather final feedback on the outputs from all Summit participants
18:00 - 19:15	Dinner
19:15 - 19:25	Bus shuttle from the venue to the hotel
20:40	Bus shuttle from the hotel to the party location
21:00 - 01:00	Party Bus shuttle from the party location to the hotel: midnight and 01:00

(*)Outputs may take different forms, including:

• Celebration of the Movement Charter (Great! We like it!)
• Suggestion or improvements (would like this to be changed but can live with it if it’s not; something to consider)
• Deal-breakers and alternative language (as per MCDC request, things that would keep us from voting for the charter)
• Considerations outside or beyond the charter text (such as input into implementation, for supplementary documentation, or things entirely not covered by charter)

Day 3 - Sunday, 21 April 2024

Note: all times are CEST. Click on the time for the live streamed sessions to check your local time.

10-00 - 10:10	Bus shuttle from the hotel to the venue
10-30 - 11:00	Walk in
11:00 - 11:15	Welcome Summary and preview
-	Movement Governance	Future Affiliate Gatherings	Open Space
11:15 - 12:45	Finalise outputs and create coherence between all of them	Who is willing to step up and take on responsibility?	Participants discuss matters related to the implementation of movement strategy.
12:45 - 13:45	Lunch
13:45 - 15:05	Agree on final output Present final output and agree on it.
15:05 - 15:35	Break
15:35 - 16:30	Closing Ceremony Recap, gratitude and celebration
16:30 - 20:00	Sightseeing
17:30 - 17:45	Bus shuttle from the venue to the hotel

Topics for working groups

Several working groups will be formed to discuss specific aspects of the Movement Charter and movement governance. Participants can choose which working group they want to join based on their interest and expertise. The working groups will generate outputs on their topics. The organizers will form the working groups based on the participants preferences and apply a diversity matrix to ensure plurality of perspectives.

• Global Council: Purpose and resources

[Purpose statement; Global Council budget, Global Council staffing]

• Global Council: Global Council and WMF

[Respective areas of responsibility; Cooperation]

• Global Council: Representation and Composition

[Diversity; Membership Global Council Assembly and Global Council Board; Number and distribution of seats]

• Affiliates and Hubs: Purpose

[Purpose; Mandate; Community representation; Affiliate Budget(s)]

• Affiliates and Hubs: Rights, responsibilities, roles and types

[Types of affiliates; Affiliate strategy/landscape; Movement growth; Sustainability]

• Affiliates and Hubs: Collaborations and capacity building

[Collaboration; Learning and peer support; Decentralization; Capacity building]

• Financial resources: Resource development (fundraising)

[Revenue diversification; Revenue growth; Capacity building for fundraising; Fundraising policy]

• Financial resources: Resource distribution (grantmaking)

[Geographic distribution; Decision-making about funding; Global budget]