Wikimedia South Africa/operational Meeting 14 May 2024

WMZA Operational Meeting 30 April 2024

Previous Minutes:

Attendees

SWiP Project Updates

(BS) advised on Tshwane University of Technology workshop going well without any issues
(BS) advises that UNISA workshop was successful despite two difficulties, namely: there was a double booking in the boardroom which delayed initiation and the conference system created a issue with continuing as another locations presentation was being returned on the comms system in the conference room.
(BS) further advised that this was the first workshop to have a Deaf Delegate as well as two Sign Language Translators.
(BS), mentions that one of the participants mentioned that they were hoping to see (DS) at the workshop.
(DS)comments that Afrikaans was not included in SWiP Project planning or events
(BS) denies excluding Afrikaans Community from the workshops
(MG) confirms that no exclusions occurred but verifies in a previous meeting when SWiP Project was originally presented that (DS) did make mentioned around exclusion which was addressed and participation was encouraged.

WikiIndaba Local Scholarship committee update

(HJ)provides update on scholarship committee meeting once and that next meeting is scheduled for the 16 May 2024 to review the questionnaire and finalize publish and initiation.
(BS) advises the Local Scholarship Committee to be bold and to ensure that all voices are heard and mentions importance of participation and inclusion.

Wikimedia Flyer Design Presentation (2 Designs)

(HJ) Presents 2 versions of the Flyer design (original) and version aligned to the Chapter color scheme.
(BS) requests that (DS) =modify the Canva version and create a Afrikaans version.
(KM) advises that all South African Languages should have a version.

Action Item- (HJ) to share Canva versions and translations welcome by community

Virtual Card Update

(BS) advises that Bank has provided 3 options:
Option 1 - Credit Card (required Bobby and Douglas to collect) - option declined
Option 2 - Debit Card (Bobby could collect without Douglas) - option declined
Option 3 - Virtual Card (Bobby pending feedback from bank on creating a secondary card.)

Virtual Office Options

(HJ) presents Offering from Cube CS and WorkCentral
Both vendors provide Dedicated Office Landline Number, Calls answered in Business name and messages emailed to recipient/recipients, Parcel Handling (small to medium parcels), Prestigious address in Bryanston or North Riding

Action Item - (HJ) to isolate a 3rd quote for virtual offices in CPT. Action Item - (HJ) to send costing breakdown to the board.

Merchandising Options

(HJ) provides breakdown of received Quotation from supplier in CPT.
(HJ) also presents two alternate quotes which both are at better rates then supplier in CPT.

Action Item - (HJ) to email Quotes to the board to reflect on. Action Item - (HJ) to manage the merchandising and present the best offer.

Agenda Items not discussed (To Be Presented in next Ops Meeting:

May 28 2024 7:00 pm