Wikimedia South Africa/Board Meeting/14 July 2020

Wikimedia ZA - Board Meeting - 14 July 2020

Attended

Budget: R6000 per month - cost to company. 1-2 days a week, more a case of hours per week, so that the person's time is flexible.

Specific to do's are listed on Meta
Personality traits: Reliable, methodical and organised.
NB to note on application that this is a short-term/contract position subject to grant funding. The person should be responsible for their own future.
Outputs: Reports to be delivered on needs to be decided on.
Next steps: hiring process, drawing up a job description and hiring details. Put the word out so we can reach the best candidate. Drafting a contract (Douglas has one).
We should have a more detailed meeting for everyone that want to participate in the hiring process.
Hiring Committee: Douglas, Adri, Bobby and Coenraad (but not for interviews)
Coenraad suggests that we get input from Wynand as he'll have valuable input

Douglas doesn't want to be president in 2021 and will not be available next year.
The next president will be elected at the next AGM.
Bobby mentions that the next president should be someone with experience and knowledge of history.

Due end of this month to Dumisani.
Not that much to report as the first half of this month was pretty quiet.
There is a budget surplus of +- R150,000 mostly due to the fact that our audit didn't happen and a large part of the budget was meant for the audit.
The remainder of the activities didn't happen.
For now the Foundation is giving us the full amount for next year, and saying that "we'll figure out what to do with last year's remainder later".
The onus will be on the bookkeepers to keep track of these amounts.
Coenraad raised that there is a disconnect between the Grant/Budget Committee and the Chapter Board Training Committee; as the Board training teaches that successful chapters have 2 admin people at a time to ensure continuity. The Grant Committee only allowed for 1 Admin person however.
For now, we don't have budget for a 2nd person, but we should try and apply for that in the next round of funding.

The last 2 weekends of November has been nominated as potential AGM dates.
28 November - 10:00 - 16:00 - exact details tbc closer to the time when we know if it's digital or in person