Wikimedia Nigeria Foundation board meetings/Minutes/2020-15-08
Wikimedia Nigeria Foundation Board Minutes
15th August 2020
Location: Online
Board of Trustees present: Olaniyan Olushola (Chair), Isaac Olatunde (Secretary), Runcie Chidebe, Kayode Yusuf, Livingstone Imonitie, Tomisin Ogunwa
Board of Trustees absent: Dr Adenekan Olujide, Fatai Erewunmi, Esq., Dr Elekofehinti Olushola, Bolaji Alabi
The meeting was called to order at 12:15 PM (WAT). Olushola, Isaac, Kayode, Runcie, Livingstone, Tomisin Ogunwa were present. The Secretary confirmed the presence of a quorum. The Chair welcomed everyone and reviewed the agenda.
Operation Update
Olaniyan Olushola, the Chair of the board who is also the interim Executive Director of the Wikimedia Nigeria Foundation provided an update on the past and ongoing projects, partnership, and collaboration with mission-aligned organizations. Olushola presented two key partnerships and three projects, the partnership with the African Women in Media (AWIM) and the WikiGap partnership with the Swedish embassy. He presented the report on the WikiGap and the report of the visibility project to the board. He also provided updates on the Wiki Loves Africa 2020, and how the diversity helped us to achieve success as Wikimedia Nigeria Foundation recorded the largest photos contributions.
Annual General Meeting
After extensive deliberations, the Annual General Meeting scheduled for the 15th September 2020 in the last board meeting was postponed to 14th November 2020 due to the ongoing COVID-19 Pandemic. It was unanimously agreed that the meeting should be virtual in total compliance with the Wikimedia Foundation's directives in response to COVID-19.
Board attendance policy
Board members' attendance in the meeting was deliberated. The board noted that attendance and participation at board meetings, in a practical and legal sense, are necessary and pivotal to the growth and development of the Foundation. The board agreed that continuous absence by a member from meetings without notices is inimical to the Board and such a member may be ejected from the Board.
Ogunwa Tomisin moved a motion to eject any member who fails to attend the board meetings or participate in the board proceedings/activities without notice for at least four (4) times may be ejected from the board after written notice.
The Motion was seconded by Runcie C. Chidebe and unanimously adopted by the Board.
Human resources
The deliberations on human resources were led by the Chair, Olaniyan Olushola. Shola informed the board that the Wikimedia Nigeria Foundation has received some applications for the position of an Executive Director and a Program Officer. The Secretary of the board noted that the application would be screened and the successful candidates would be presented to the Board for ratification.
Quorum
A resolution on quorum was passed. The board resolved that six (6) of ten (10) members of the Board of the Wikimedia Nigeria Foundation present in a board meeting shall form a quorum.
Motion for adjournment
A motion for adjournment was moved by Kayode Yusuf and seconded by Ogunwa Tomisin. The meeting ended at exactly 1:45 pm WAT.