Wikimedia Canada/Meetings/2009-02-11

Organization Meeting of Wikimedia Canada

Ninth Formal Formation Meeting

Date: Wednesday, February 11, 2009
Time: 02:00 UTC (6:00 PST, 7:00 MST, 8:00 CST, 9:00 EST, 10:00 AST, 10:30 NST)
Venue: Skype. Arctic.gnome will invite all interested persons to both a voice and a chat conversation. Anyone without a microphone should be able to listen to the conversation and make comments in the chat.

Agenda

Introductions
Discussion of Wikimedia Canada/Todo, questions and comments.
Discussion of Wikimedia Canada/Proposed by-laws, questions and comments.
Discussion of Wikimedia Canada/Draft application, questions and comments.
Discussion of who will be on the initial application and who's address will be used as the legal address for the organization.

Minutes

In progress.

Attendance

General

Each person introduced themselves briefly.
Went through the to do list

Bylaw discussion

Steve S. volunteered to do NUANS name search report to confirm that the name "Wikimedia Canada" is not taken
Ken G. proposed to have at least an annual general meeting for members
Jeffrey N. seconded and suggested to have monthly meetings for directors.
The frequency of general meeting would need to be included in the general member.
Once the bylaw is completed, the people who sign the document become the first board of directors.
At least four people are required to sign on the document per federal and Wikimedia Foundation rules.
The issue of mailing address would be addressed in future meeting(s).
Participants in the meeting unanimously approved the motion of editing and marking all changes to the by law in red. Afterwards, the bylaw will be reviewed line by line.
After the final version of bylaw is completed, the committee will send it to a lawyer for comments.
Steve S. identified himself as a law student as Gerald said he could get a lawyer to take a look at it.

Financial issues

Gerald suggested we could try ask Wikimedia Foundation to do something with the incorporation cost.
Andrew L. explained the difference between non-profit and charity organizations. Only charity organizations are eligible to issue tax-receipt.
Membership fees to be discussed later.
$200 filing fee is required for incorporation, in addition to $15 for NUANS.
Document signing must be done in front of a witness, who should be a notary public or a lawyer.
Brian C. found the least expensive notary public charges $15 for witnessing of signature ($10 for each additional signatures witnessed).
Jeffrey N. said we should get a bank account and Paypal account to handle membership fees.

Timeline

Brian C. proposed to finish the bylaw by March 18, 2009.
Participants unanimously agreed with Brian's proposal.

Meeting time & frequency

Andrew L. proposed to push the meeting time an hour early so that participants from east coast do not have to stay up late for the meeting.
Participants unanimously agreed with Andrew's proposal.
The next meeting date will be announced on the mailing list.

Participants' Sign-Up

Real name	Username	IRC/ Teamspeak/ Skype nickname	Location
Attending
Jeffery Nichols	Arctic.gnome	Skype: arctic.gnome IRC: ArcticGnome	St. John's, NL
Steve Smith	Sarcasticidealist	Skype: sarcasticidealist	Fredericton, NB
Gerald A	historybuff	irc: hotr	Toronto, ON
Brian Chick	LeftButton	Skype: brian.chick	Toronto, ON
Ken Goudsward	Ken Goudsward	Skype: KenGoudsward	Prince George, BC
Benoit Desrochers	Antaya	Skype: antaya.le.pouceux	Montréal, QC
Andrew Leung	OhanaUnited	Skype: Andrew.C.Leung	Richmond Hill, ON
Possibly attending
Casey Brown	Cbrown1023	IRC: kibble Skype: cbrown1023	Philadelphia, USA
Alex	Az1568	Az1568 (IRC) az1658 (Skype)	California, USA
Wayne Ray	WayneRay	Skype: waynescottray	London, ON
Not attending, but interested
Jean-François Lepage	JF Lepage	irc: JeffdeStGermain	Rimouski, QC
Ian Bailey	Ian_Bailey	irc: yanstheman	Toronto, ON

Previous meeting: May 21, 2008	WMC Ninth Formal Formation Meeting February 11, 2009	Next meeting: June 18, 2009