Wikimania 2022/Scholarships/Wikimedia Venezuela - Wikimedia Small Projects in Spanish
wikimedia.org.ve• abellowikisp.orgApplications are not required to be in English. Please complete the application in your preferred language.
Project Plan
[edit]Activities
[edit]What Wikimedia movement affiliate do you represent?
How will the funding requested support your community’s participation at Wikimania?
Please review following eligible activities and expenses below, and write below any that will be included in your activities.
- Childcare services (or similar family services) to support Wikimania participation
- Data packages to distribute to Wikimania participants
- Administrative or operational costs for to distribute funds to community members, such as transfer fees
- Small hardware expenses to support access (such as webcams, microphones, head/earphones)
- Note: Requests for computers, laptops, tablets, and other personal devices are not eligible.
- Translation services for a Wikimania session
- Video production support for pre-recorded Wikimania sessions (such as equipment or space)
- In-person meetups that coincide with Wikimania activities (food, beverage, meeting space)
- Printed artwork, conference swag/merchandise for event participants
- Childcare services (or similar family services) to support Wikimania participation
- Data packages to distribute to Wikimania participants
- Administrative or operational costs for to distribute funds to community members, such as transfer fees
- Small hardware expenses to support access (such as webcams, microphones, head/earphones)
- In-person meetups that coincide with Wikimania activities (food, beverage, meeting space)
- Printed artwork, conference swag/merchandise for event participants
If you are planning to distribute funds to community members, such as by running a local scholarship program, please provide additional detail on how you will organize this process.
Please provide a summary explaining the following:
- how you will invite community members to apply for funding,
- the criteria you will use to determine eligibility, and
- the processes or services you will use to distribute funds.
This description does not need to be comprehensive, but should generally explain the process for how community members will receive funds or support to participate in Wikimania. For support on eligibility criteria, feel free to review this reviewer's guide for previous Wikimania scholarship programs.
If you are not distributing funds to community members, please write N/A below.
We will use the mailing lists, social networks and/or the various Telegram groups related to both affiliates to invite those interested to send their requests to participate in the event through a form provided through the LimeSurvey instance of Wikimedia Small Projects. , which will be reviewed by the organizing team. These requests will be processed according to the order of arrival, the justification of the need, the commitments to follow up on the sessions and the availability of resources. The participation of residents who come from Caracas as well as from the interior of the country is expected, whose participation expenses will be fully paid.
Distribution of funds: It's not estimated that direct transfers of funds will be made to the participants to cover the expenses associated with the event. In cases where some recipients require it, the funds will be transferred to their bank accounts through the P2P services offered by the banking system of our country.
Outcomes
[edit]Please provide a range or estimate for the number of participants the funding will support.
It is OK if this is estimate is based on limited information, but we want to have an idea of how your activities will support community participation in Wikimania.
Some examples:
- 3-5 participants will receive childcare support to support their participation at Wikimania.
- 10 participants will receive hardware support
- 10-20 participants will receive data packages to support their participation at Wikimania
- 6-8 participants will receive childcare support to support their participation at Wikimania.
- 10 participants will receive hardware support
- 10 participants will receive data packages to support their participation at Wikimania
- 10 participants will receive Printed artwork, conference swag/merchandise for event participants
- 10 participants will asist to 2 in-person meetups that will coincide with Wikimania activities
Budget
[edit]How you will use the funds you are requesting? Please use the following categories for your expenses. Don’t forget to include a total amount, and update this amount in the Probox at the top of your page too!
- Childcare services (or similar family services)
- Data packages to distribute to Wikimania participants
- In addition to a total budget, please indicate the average data cost per person who will receive funds for this need.
- Administrative or operational costs for distributing funds
- Small hardware expenses to support access
- Translation services for a Wikimania session
- Video production support
- Wikimania meetups and watch parties during the days of the event
- Printed artwork, conference swag/merchandise for event participants
| Item | Details | Measure unit | Estimated Price | Quantity | Total |
|---|---|---|---|---|---|
| Data packages | The program is expected to run from 8:00 A.M. until 5:00 P.M. Sessions outside this time will be attended individually by participants. An application form will be given before the event | Package | $5.00 | 10.00 | $50.00 |
| Small hardware expenses to support access | Participants who would need headsets will be provided of it, After the event. devices will be returned for community use | Unit | $12.00 | 10.00 | $120.00 |
| Video production support | Video camera will be rented. A video editor will be hired to create the pre-recorded video if needed. This is also for documenting the two-day event as support during the reporting stage of this proposal | Daily | $75.00 | 2.00 | $150.00 |
| Foods and Refreshment | This will be served to the members (This will cover two snacks and one lunch. daily) | Unit | $14.00 | 30.00 | $420.00 |
| Venue Rental | A total of three days will be allotted for venue rental. First day is for preliminary orientation and review for community members (This would include short talks and exercises. overview of Wikimania. and forums on what to expect on the two-day event) | Hour | $20.00 | 22.00 | $440.00 |
| Printed artwork, conference swag/merchandise for event participants | Badges, programs and guides | Kit | $6.00 | 14.00 | $84.00 |
| Personalized t-shirts for volunteers | Unit | $4.00 | 30.00 | $120.00 | |
| Personalized Souvenirs kit (Tula-type backpack. 50-page hard cover agenda. Rollerball pen) | Unit | $28.50 | 14.00 | $399.00 | |
| Stickers | Package | $25.00 | 1.00 | $25.00 | |
| Wikimedia project lapel pins | Package | $40.00 | 1.00 | $40.00 | |
| Transportation Expense | This will be allotted for participants who will have to travel short distance going to the venue | Daily | $25.00 | 4.00 | $100.00 |
| Childcare services | This will be allotted for participants who will be absent on their homes to attend the 8 AM - 5 PM sessions. and will not be able to do their household tasks | Daily | $80.00 | 3.00 | $240.00 |
| Sanitation Kit | This is for COVID-19 protection of participants, This includes facemasks. alcohol. sanitizers. and gloves A vaccine card will be required for each participant | Unit | $8.00 | 14.00 | $112.00 |
| One digital infrared thermometer | Unit | $25.00 | 1.00 | $25.00 | |
| Watch parties during the days of the event | Event in the evening Saturday August 13th | ----- | $130.00 | 1.00 | $130.00 |
| Contingency Expense | This will be allotted for unforeseen expenses like logistics or shipping fee for swags | ---- | $600.00 | ||
| SUBTOTAL | $3,055.00 | ||||
| Financial fees and commissions | This will be allotted for processing fee and banking comissions | $400.00 | |||
| TOTAL | $3,455.00 | ||||
Completing your application
[edit]Once you have completed the application, please do the following:
- Change the application status from
status=drafttostatus=proposedin the {{Probox}} template. - Contact wikimania
wikimedia.org to confirm your submission, as well as to request any support around your application.