Wikimania 2010/Bids/Daytona Beach

Wikimania 2010 candidate cities:
Amsterdam - Gdańsk - Oxford

City details

• Country: United States of America
• City proposed: Daytona Beach, Florida
• Proposed dates (e.g., Friday to Sunday, with possibility of arriving on the Thursday night and leaving on Monday morning):
• Contact person(s):

Conference venue

• Daytona International Speedway

Conference venue

• brief description of venue (room sizes, number of rooms etc.)

1. Main hall:
2. Seminar rooms:
3. Lounge facilities:
4. Other rooms (organisation, staff, speakers, interviews/press, storage):

• Socializing areas (Garden, lounge etc.), their capacity and the hours at which they are opened/closed:
• Contacts with conference venue (emails, price quotes etc.)

• Technical facilities
  • Existing technical installations

    (on site Audio-visual...)

  • Wireless Network implementation

(existing? to be built? easiness of implementation?)

Accommodation

• Location of main accommodation facilities

(where can the attendees be hosted. On site, off site, how far from conference venue? For attendees? For VIPs?)

• Room details and price range

(What's the accommodation like? Dorms, B&B, Hotel? Singles, doubles? How much does it cost per person and per day?)

• Catering (one meal a day, breakfast is a plus)

(Where do we eat, how much it costs)

• Contacts with accommodation partner(s)

(Have you contacted the proposed locations, exchange of emails, price quotes etc.)

Party opportunities

Wikimania traditionally hosts two parties, one for attendees (capacity of 250-350) and one for sponsors and VIPs (capacity 40-60).

• Attendees party(ies) propositions

(location, how to get there, what's cool and relaxed about it)

• Sponsor party(ies) proposition

(location, how to get there, what's chic and high profile about it)

Travel and transportation

• Estimation of travel costs from all continents:
• Distance from international airport(s)and how do we get to the location:
• Local transportation and local social opportunities

(Wikimania usually does not offer dinner. What are the surroundings of the location like? Lots of restaurants and places to hang out? What is the local transportation like?)

• Visa issues

(who needs a visa, how easy is it to obtain it)

• Tourism opportunities

(when people travel from far away, they like to come for more than just the conference. What are the tourism opportunities around the location?)

Local sponsorship opportunities

Possibility of local sponsorships

• Contacts

(no name needed, just "company X, 4000 USD or will provide 300 beds)

Local team

(Who stands behind this bid, who will be able to help locally, names and what they can help with)

Miscellaneous

Anything you feel should be brought to the attention of the jury.

Self-evaluation

• Weaknesses of the proposed location ...and how to overcome those weaknesses

1. Weakness 1

   Solution 1

2. Weakness 2

   Solution 2

• Strengths of the proposed location

1. Strength 1
2. Strength 2