Wikimania 2008/Bids/Alexandria/Budget and Sponsorship
Sponsorship opportunities
[edit]Bibliotheca Alexandrina Conference Center (BACC)
[edit]BACC will be offering the venue, which includes halls of various capacities, ranging from 100 up to 1600 persons. BACC also hosts a Hitlon cafe that has a wonderful sea view.
The ICT department at the BA will be offering technical services, including Web-casting, Video Conferencing and plasma screen streaming, as well as free wi-fi in the BA, the BACC and the outdoors plaza.
Governmental Authorities
[edit]Governmental Authorities are looking forward to hosting Wikimania2008 in Egypt. Hence, they will be providing a great financial support that will be determined in more details after winning the bid
IDRC, through the African Information Society Initiative, supports Canada’s contribution to the developement of information and communication technologies in Africa. They will take part in sponsorship, since Wiki projects are in line with the IDRC themes of new learning environments and practices.
eSpace was founded in 2000. It is dedicated to developing web and mobile applications for several clients across the globe. The sponsorship of eSpace comes along with Gawab.com, mainly directed towards the attendees' party, as well as some contribution with transportation costs.
We have received a reply from Microsoft Egypt confirming their contribution in sponsporship on the Friends Level
Total budget
[edit]| Category | Items | No. of units | Total cost | |
| EGP | USD | |||
| Promotional Material | Posters, Flags, misc stuff | # | 15050 | 2640 |
| Catering | BA Hilton lunch and drinks | 500 persons * 4 days | 110500 | 19386 |
| Conference Material | Bags, maps, CDs, tags, etc.. | for 500 attendees | 33500 | 5877 |
| Transportation Fee | from and to the airport and inside Alex (including VIP) | for 500 attendees | 25909 | 4545 |
| Administrative Fee | volunteers uniform, office Stationery, misc stuff. | for 60 volunteers | 7500 | 1316 |
| Travel | Speakers and scholarships | 10 speakers and 35 scholarships | 262200 | 46000 |
| Awards | Awards items | # | 3420 | 600 |
| Parties | Casual and VIP parties | 2 | 60000 | 10526 |
| Souvenirs | T-shirts (sold or given for free) and other free thing. | # | 12500 | 2193 |
| Total amount to be raised | 530,579 | 93,084 | ||
| The venue | Halls and tech. facilities | for 4 days (seminar halls) | 298,850 | 52430 |
| Total budget including the free venue | 829,429 | 145,514 | ||
calculated assuming 1 USD = 5.7 EGP
The Venue
[edit]BA will provide generously the halls needed and its technical facilities for free. Here is a breakdown for the venue items and what they would normally cost.
Prices below are what it normally costs to use these items; BA will offer these for free for the use of Wikimania.
| Category | Items | No. of units | Total cost | |
| EGP | USD | |||
| Halls | Great hall (1630 persons) | 1*2 days | 70000 | 12281 |
| Small Theater (242 persons) | 1*4 days | 69000 | 12105 | |
| halls for sessions (avg. 100) | 3*4 days | 18400 | 3228 | |
| Technical Facilities | Video Conferencing | 4 halls x 4 days | 72000 | 12632 |
| Web Casting | 4 halls x 4 days | 12330 | 2136 | |
| Plasma Screens | 16 x 4 days | 51200 | 8982 | |
| Wi-Fi | All over the BA | 0 | 0 | |
| Video Recording | 4 halls x 4 days | 5600 | 982 | |
| Audio Recording | 4 halls x 4 days | 320 | 56 | |
| Total amount | 298,850 | 52430 | ||
Transportation
[edit]Free transportation is confirmed now as 2 companies (eSpace and Gawab.com) are sponsoring this. Shuttles from the airport will be available (for both attendees and VIP if required), as well as transportation inside Alexandria to the party if it is held in Montazah or at another distant venue.