Wiki Loves Africa 2021/Team

Wiki Loves Africa 2021 general survey can be filled here

Pre Contest

The organisational tasks for the International Organising Committee (IOC) for Wiki Loves Africa is outlined below.

Activity	When	Volunteers	Link
Setting up, and updating all Commons pages in English (the most important ones in French as well)	Dec	English only: Islahaddow	c:Commons:Wiki_Loves_Africa_2021 (main page, local events, FAQ, partners, team etc.).
Set up of Meta pages to support organisers	Dec	Anthere, Aboubacarkhoraa ??	Wiki Loves Africa 2021
Creation of theme page	Jan	Islahaddow
Call for translation of Wiki pages in: French Portuguese Arabic local languages:	Jan	Summering2018 (ar) ?? et Aboubacarkhoraa (fr) ??
Set up of the banner system/site notice	Jan	Romaine
Upload wizard tunnel with category architecture	Jan	Romaine
Clean up and improvement of documentation pages (the ones that explain "how to do this" or "where to go to do that")	Jan	Anthere
Facilitate setting up an international organisational team (description of all necessary roles and call for participation to team)	Jan	Isla, Anthere
Call local teams to make their funding request (rapid grant) in December.	Nov	Anthere
Support to local teams when needed for rapid grants.	Nov	Anthere

Activity	When	Volunteers	Link
website text and updating	Jan	Islahaddow (English)	www.wikilovesafrica.net
Design briefing, facilitation and management	Jan	Islahaddow (English)
Creation of call leaflet and poster text	Jan	Islahaddow (English)
Video creation	Jan	Islahaddow (English)
Launch press release creation, translation and dissemination via the mailing list and other platforms	Jan	Islahaddow (English)
Press release template created and shared with WM teams	Jan	Islahaddow (English)
Dissemination of all materials across all digital platforms	Jan	Aboubacarkhoraa ??
Share all elements with all local volunteer teams	Jan	Aboubacarkhoraa ??
Launch press release dissemination and liaison with WM community blogs	Jan	Islahaddow (English)
Elements that need to be developed (and translated): call leaflet call posters event templates social media branding a contest video theme press release press release template pre-contest social media headers/cover images branded merchandise (t-shirt, caps, etc.)	Dec	Islahaddow (English) + designer

Activity	When	Volunteers
Image monitoring: fixing category/description/Reuse	Feb-March-April-May	user:Ji-Elle ?? Summering2018 ?? user:GuillaumeG
Image monitoring: copyvios, watermarks, etc.	Feb-March	User:T Cells ?? Summering2018 ??
Image monitoring: feeding a best images category to help communicators	February-March	Summering2018 ??
Image monitoring: If we do photo stories (as in 2017), track and display them properly	March
Jury selection: Selecting, approaching and onboarding jurors	March	Summering2018 ??
Jury selection: Introducing Jurors to organising team	end-March
Tracking data : Mass messages to former participants during the contest	Feb-March	Romaine (only the sending, not writing) and Florence
Tracking data : Mailing list management	Feb-March	User:T Cells ??
Connect : Telegram account management	Feb-March	Anthere, Isla
Connect : Answering questions of ‘’confused’’ people : usually mostly on facebook account and on the wiki	Feb-March	User:T Cells ??
Tracking data : Tracking local events organized in the countries	Feb-March

Activity	When	Volunteers
Pre-contest: social media campaign strategy (coordination across all channels)	Jan
Pre-contest: social media message creation, translation and scheduling	Jan
Launch press releases sent out locally	1st Feb	Islahaddow (english)
Social media posting (translating) Facebook person per major language Twitter person Instagram person	1st Feb-15th March	Summering2018 ?? Aboubacarkhoraa ??
Social media and mailing list responses Facebook person per major language Twitter person Instagram person	1st Feb-15th March
Social media re-posting from teams onto main WLA channels	1st Feb-15th March	Aboubacarkhoraa ??
Monitor and announcements on WLA telegram channel	1st Feb-15th March	Islahaddow (English) ??

Activity	When	Volunteers
Jury process: Setting up and facilitating use of Montage or other jury selection platform Liaising local teams for selection of final round of images Incorporating local teams for the selection of final round of images into larger non-selected batches Communicating selection criteria and process Keeping jurors to timeline - 3-4 rounds Winners contact details checked and communicated to IOC Shortlist uploaded to Best Images page for 2020	March-April
Prize organisation Communication with prize winners Certificates design and printing Prizes selection, creation/ordering and postage	May-June	Summering2018 ??
Tracking data : images views, number of participants, new participants, image reuse, evolution over time etc. pulling clear data for communication and reporting. Perhaps graphics	March-June
Post communication material : creation of the final poster ~~creation of photo exhibition~~	March-June	Islahaddow (English)

Activity	When	Volunteers
Interviews with prize winners for the press release and blog posts	May-June	Islahaddow (English)
Dissemination of final poster	May-June	Islahaddow (English)
Winners social media announcements (translated)	May-June
Winners press release and dissemination	May-June
Winners posts on WM blogs and Wiki Spaces	May-June
Plan for and run an ISA MetaData weeks contest for WLA 2021 entries	July-Aug
Set up a photo exhibition (details to be discussed)	July-Sept

December 2020 :
- Announce theme
- Pre-contest communications start
- Theme press release launched
- Social media strategy created
- Pre-contest on-wiki elements created and updated
January 2021:
- Social media campaign starts: 20 Jan – 3 times per week (over three weeks) across all platforms
- Pre-contest on-wiki elements created and updated and finalised
- Comms elements prepared and shared with WM teams
February 2021:
- Launch press release and call-to-action posts
- 15th February - contest begins
- Contest comms and social media active
- Image and category monitoring
- Social media message
- Mid-point press release (if needed)
- Jurors approached
March 2021:
- Jury process set up
April 2021:
- deadline : until 30th April
- Jury vetting set up on the global jury selection platform
- Local jury process begins
- Final round of local juries incorporated into the global jury selection platform
- Jury process starts
- tatistics tracked, assessed and shared
July 2021
- International Winners selected and announced
- International Winners Press release and blogs are written, translated and disseminated

Here are a few nice to haves, if anyone is interested!!

Tech help: Improvement of the Glamify tool: request task (why this is important)
Fundraising: looking for external support for the global campaign