WikiJournal User Group/Meetings/2023-03-08

WikiJournal User Group
Open access • Publication charge free • Public peer review • Wikipedia-integrated

Dates and locations:

Attendees

Status update on in-progress articles from each journal
- Thomas: Immune system and Inflammasomes submissions and relationship to wp pages
- Incorporating published Encyclopedic Review Articles back into WP pages
WikiJHum activity
- Continue or decommission?
- If continue - outreach plan for bringing in new editors?
Applying the 2023 budget
- Roles & activities
- Development priorities
EduWiki Conference

WJM (from Roger)

8 articles remain in the backlog;
Thomas suggests I take over management of the upcoming manuscripts for WikiJMed
We have an issue with WikiJournal Preprints/Body image disturbance in eating disorders (submitted 24 February 2022) which has 66 requests and no takers for review
WikiJournal Preprints/Inflammatory response in Plasmodium infected patients treated using raw liquid extract of Morinda lucida (Oowo) leaf in some traditional homes in Nigeria - Wikiversity which has no handling editor (submitted 24 June 2021) - Melanie is the handling editor.
Cleaned up the upcoming articles list by asking the technical editors to remove all the recently published articles.
Currently compiling Volume 10 (2023).

WJS (from Andrew)

The reviewers for the oldest submission (Non-canonical base pairing, from January 2019) said they don’t have time to do a second review. Will solicit board members’ opinion on whether to send it to a new round of peer review or publish it.
One paper has been published so far in 2023. A few more submissions are undergoing revisions.
Published articles need to have their contents incorporated into WP pages.
Sections of the Survey on Internet Protocol version 4 (IPv4) paper will be added into the WP page. Talk page was informed of the upcoming change and others suggested to bring the contents into WP page in small increments. Suggest similar approach should be used whenever contents are brought into WP pages

WJH (no direct representative)

No update
Editorial board’s mailing list showed minimal conversation activity since September 2022

WikiJHum activity:

Piotrus’ application to become editorial board member has remained open since November 2022. With 6 support votes and 0 oppose (and no new votes since December), we agree to admit him into WJH board
Decision to continue WJH for now
Piotrus will reach out to editors and authors to assess the submission status

Inactivity policy

EduWiki Conference:

Andrew will be attending this conference in Belgrade, Serbia in May
Eric Youngstrom and Athikhun Suwannakhan both expressed in January that they might also be attending

Meeting schedule

Doodle poll to decide new time went inactive
Try again in 3 months
May require 2-3 reminders over the week to make sure people remember
Need the Board members at the meeting over the Tech Editors
May require fewer slot choices or different software to make response easier
- E.g.. https://whenisgood.net/Create - be careful with timezone option
May need to try schedule the two meetings on separate days if people are busy on a certain day

Increasing WikiJournal Visibility

Thomas: Looked into Editors with ORCHID ID and bookmarked for relevant fields
Ellen/Andrew: Wikimedian in Residence to increase University involvement in progress

WJH

Additional updates WJS

Non-canonical base pairing submission status
- Authors had replied to the comments. Thomas to determine if it needs a new round of review or if it can be sent to the editorial board for publication consideration
Currently there are 5 articles which require peer review coordinators. We expect editors to participate in peer review process. Andrew to send an email asking for board members’ interest. If there is insufficient interest, Andrew will assign articles to the editors directly.
- Some feedback saying emails specifically addressed to person may be more likely to respond
Currently Editors are Mainly Andrew and Thomas
- Hard to deal with large influx at 1 time
Need to reach out to editors to take on articles at stage 1
Non-chemical base pairing article is from January 2019
- Reached out to the reviewers and they do not have the time to do the 2nd check - what is the action plan - editorial board needs to make a decision

Brining in additional submissions

Contacted individuals with ORCid on their user page. This resulted in a few submissions to WJS
Solicit submissions from universities and at EduWiki Conference

Prioritize transparency and open applications
- Email out details this weekend (TS)
- If multiple people want a role, open vote
CEO / Exec Director (½ day per week)
- Applications open to editorial board members of each journal
- Thomas puts self forward as candidate
Admin Assistant (½ day per week)
- Applications open to tech editors
- Suggested based on previous/current activity: Ellen Sussman
3 Project Coordinators (Stipend; no specific time allocation) - Handling Editors
- Applications open to editorial board members of each journal
- Suggested based on previous/current activity as shepherd of the in-review pipeline:
  - WJS = Andrew Leung
  - WJM = Roger Watson
  - WJH = no clear frontrunner?

Budget going forward

Assess the roles at the end of the calendar year to see if more or less help is required
Expenses: Foundation myself recall the amounts of funding if it is not used

Workmarket and Payments

API Integration is still in waiting
Not currently in use but still in contact
Subscription has not been started until API completed - look into starting without API
Workmarket is being set up
Outstanding payments:
- Okay for now working with a few editors specially

Other meeting notes

Currently not doing well on reincorporation contents back onto Wikipedia
- Would be good for the Wiki Community - to show our impact
- Need more Wiki Experienced People to do this
- May need to make a protocol on how to do it to assure rights are respected and licensing
- Thomas, Michael, Andrew (Ian?) (Piotre?) all have lots of experience on Wikipedia and may be able to help with this
- Do we have a role or many people to do this task?
  - Could have an editorial assistant role?
  - Board Member would have to approve but assistant could execute
Andrew has been approved for the Wiki Conference in May
- Good target for Educators