WikiJournal User Group/Meetings/2022-12-07

WikiJournal User Group
Open access • Publication charge free • Public peer review • Wikipedia-integrated

Dates and locations:

December 7, 2022 12:00 PM UTC
December 7, 2022 10:00 PM UTC

Attendees

First meeting

Second meeting

Agenda

Status update on in-progress articles from each journal
- Some articles (e.g. A survey on Internet Protocol version 4 and Loveday, 1458) are stuck at “waiting for editorial board members to decide if it should be published or not”
What items to prioritize in a 2023 budget?
- 2022 (last year) budget
- 2023 Initial request & budget
- 2023 Amount approved & budget
- 2023 Feedback comments
When to begin enforcing editorial board inactivity policy?

Meeting Notes

Notes (First Meeting)

Article status update WikiJournal of Medicine (Roger Watson)

RW circulates an update periodically (at least monthly)
10 articles remain on list
One (Androgen backdoor pathway) – probably ready for processing
Two others (Laurus nobilis & Intestinal parasitic infections) – RW has managed to confirm with handling editors that they are processing these
1 manuscript (Inflammatory response in Plasmodium infected patients) remains without a handling editor
Remaining manuscripts still - seeking reviewers
RW has asked technical helpers if all WJMed pre-prints in process be added to the tracking list

Article status update WikiJSci (Thomas Shafee)

A Survey on Internet Protocol version 4 (IPv4) - final process of editorial board decision
The effect of local millet drink (Kunu) on the testis and epididymis of adult male wistar rats - authors need to be recontacted to update interpretation caveats

Budget planning

Ellen & Andrew N. happy to be involved
Start with reducing all variable items to ⅓ then decide what can be dropped or merged (especially staffing activities may need merging)
Suggest that the budget item for event attendance is flexible and available for other workshops/events/symposia etc, not just Wikimania.
- Peter Nkashi Agan’s presentation at Wikimania from this year was valuable, with multiple expressions of interest from attendees, as well as learning opportunity from others’ presentations
A major item from last year (Open Journal Systems Back end integration) was not actioned due to lack of project management time, so would be a key activity of any paid staffing

Implementation of editorial board inactivity policy

Recommendation to start 12 month timer at beginning 2023 (i.e. implementation of policy in january, not actioning editor removal until end of 2023)
That way everyone has ‘fair warning’
Emails out to editorial board members should give explicit suggestions for potential contributions that can be made, i.e. Support potential for re-connection with WikiJournal activities rather than alienate
Probably the duty of the EiC of each journal

Andrew N. & Ellen will be meeting with Wikimedian in Residence at Uni Edinburgh

Meeting likely early 2023
Multiple useful potential opportunities for collaboration
WiR already has knowledge of which academics have interest in wiki activity

Notes (Second Meeting)

Reminder that in some cultures, some authors have only single name (not firstname + surname), so can’t assume that single name is an error

WikiJSci update

Non-canonical base-pairing finished revision
- One reviewer suggested to reject, another suggested to tentative accept

WikiJHum update (by Andrew)

No update for Loveday, 1458
Authors for two papers (OpenSpeaks: Open Toolkit for Multimedia Documentation of Indigenous Languages and DARK REFLECTIONS: Rossetti’s Ecce Ancilla Domini! and Manet’s Olympia) would like to continue with their revisions

Wiki Conference or Wikimania - are there other useful conferences to flag?

EduWiki Conference 2023 (Belgrade, Serbia)
Kelee to message to All Boards and Tech editors to see who is interested in possibly attending (what is the funding max for this? Flights + accommodation + any conference fee)
Will require signing up to Wiki&Education user group

Inactivity policy

Begin the 12-month clock starting from January 2023, or check for any activity within the past 12-months now?
Who enforces this policy?

Communicate clearly in application that when they become an editor, the expectation is that they will immediately begin assisting with the submission review process Improving editorial board onboarding process Journal coordinator position

Need to hire in-house within the journal since they are more familiar with the process
Paid, probably in the form of stipend
Will do an email callout to each journal for interest