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WikiJournal User Group/Meetings/2022-07-20

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WikiJournal User Group
Open access • Publication charge free • Public peer review • Wikipedia-integrated

WikiJournal User Group is a publishing group of open-access, free-to-publish, Wikipedia-integrated academic journals. <seo title=" WJM, WikiJMed, Wiki.J.Med., WikiJMed, Wikiversity Journal User Group, WikiJournal WikiMed, Free to publish, Open access, Open-access, Non-profit, online journal, Public peer review "/>

Dates and locations:

  • July 20, 2022 10pm UTC
  • July 21, 2022 12pm UTC

Attendees

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July 20

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July 21

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Agenda

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  • Continuation of dealing with submission backlog
  • Progress
  • Challenges
  • Technical editors update
  • Paid editing disclosure
  • Email system
  • Open tasks: Submission processing, social media, minute taker, Crossref reference deposit, DOAJ metadata submission
  • Wikimedia Summit 2022 (September 9-11)

Note 1

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  • WikiJ - Humanities update: Sarah Vital tries to resume the progress
    • Assigning tech editors who have a humanity background
  • Task list update:
    • Parenting Stress is formatted and uploaded to Wikipedia
      • PDF still needs to be created
  • Leptospirosis paper required text import
  • WikiJ - Medicine
    • Task list: Melioidosis & Leptospirosis paper
    • Organizing task list: moving the paid tasks to achieve
  • WikiJ - Science
    • Kunu article had issues with image tracked changes so Peter is following up with Author
    • Perspective on forestry products article is almost ready to be submitted to the board for decision on publishing
    • Two Broadbill bird articles currently have no peer review coordinators. May need to volunteer an editor to the task

Tech editor updates

  • Tech editor training video links in google drive (use tech editor login credentials):

Tech editor update:Paid editing disclosure

  • Use {{technical editor}} template
  • Including start date and end date in the template
  • Click on User-page > edit button > add template > add “technical editor”
  • Suggest tech editor to state prefered tasks (e.g. PDF formatting); and journal (e.g. Science, Humanity)” on this page
    • Pro: easier to seek for help
    • Con: employer-employee relationship/prefer tech editors to keep track on task list
    • Can do at least temporarily whilst tech editors find their feet
    • Sarah looking for tech editor to handle social media - one person needed, please

Email system: All tech editors has activated WikiJ.org email

  • Try to use the WikiJ.org email for future communication
  • Mailing list revisions

Crossref deposits & DOAJ metadata deposits

  • DOAJ not available for WikiJ - Humanity, since we haven’t published enough papers, but once it is available; articles can be added
  • Multiple tech editors can sign up for these two tasks. Please coordinate with each other to avoid overlap

Wikimedia Summit (movement strategy) & Wikimania (community conference) Aug 11-14

  • Looking for people to present at Wikimania (in-person or virtual):
  • Volunteers: Thomas, Andrew, Jack
  • The more presenters, the better :) espec. those who’ve not presented before
  • Presentations are virtual
  • Previous presentation slides to adapt and reuse if useful

Notes 2

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Thomas presented a number of upcoming opportunities, including:

  • Wikimania
  • Wikimedia summit
    • A formal event, which includes a discussion of code of conduct
    • Contact Jack Nunn if interested in sending him talking points
  • Open access week
    • Aimed at academics
    • Organized by both national organizations and individual universities
    • Contact Thomas Shafee if interested in presenting

Sarah invited tech editors to meet in groups to promote social interaction

Andrew highlighted editing disclosure of pay for work

  • template available on journal home page
  • MANDATORY per wikifoundation; please COMPLETE AS SOON AS POSSIBLE (no due date, yet)

Andrew shared that communications will come both through personal email plus wikijournal email (MAKE SURE YOU ARE RECEIVING WIKIJOURNAL EMAILS -> avoid spam folders)

Thomas shared update on prior off-line work to ensure that Wikijournal is properly interfaced to Crossref (particularly useful to ensure metadata of citations)

Thomas shared Gwinyai’s note on the PubmedCentral concern, and noted that feedback included, “flag of violation doesn’t provide clarification of how the guidelines were violated; thus, its difficult both to fix now and to avoid the problem in the future” (PLEASE RAISE COMMENTS FOR FUTURE MEETINGS)

Thomas shared update of moving forward with launch of WikiJournal of Psychology, Psychiatry and Behavioral Science (PPB) (which had been placed on hold while recruiting a tech editor team)

  • Need to recruit qualified editorial board
  • Need to recruit first round of articles for first issue
  • Goal is launch volume 1 issue 1 by end of 2023 (including at least 6 articles)
  • NOTE: using other launches for comparison (i.e., ensuring a strong start and continuous stream of publication going forward)

Andrew shared opportunity to contribute to processing articles for WikiJournal of Humanities

  • Needs tech editors to assist processing backlog (finding and reaching out to peer reviewers - WikiJHum editorial board members would need relatively little oversight until umpire stage
  • Needs editorial board to expand/reboot itself with new active editorial board members to get back up to ‘critical mass’ of active editors

Tentative Tech editor assignments:

  • WikiJMed: Stephnie, Michelle, Ellen, Andrew (whip: Roger Watson)
  • WikiJSci: Emma, Peter (whip: Andrew Leung)
  • WikiJHum: Crystal, Iris, Natalie (whip: Sarah Vital)

Andrew led a discussion of how to improve the editorial process with options for how to coordinate interaction among authors, tech editors, and editorial board members

Peer reviews

  • Be conscious of fake peer reviewers or those who are colluding with the author by giving stellar peer reviews
  • Maybe insist authors suggest reviewers (mandatory), and then have tech editors screen those for obvious issues (e.g. COIs, suspicious publishing histories)
    • I.e. emphasize author-suggested list and filter out the rare inappropriate recommendations
    • Can always supplement with our standard process of finding peer reviewers ‘from scratch’
    • Easy to implement (i.e. just change a form field from optional to mandatory)
  • One approach may be to leverage AltMetric data to identify potential reviewers
    • Even reaching out on twitter (or other soc. media) when articles are submitted
    • Even non-specialists and non-experts can give super helpful feedback for e.g. article non-technical summaries

Action items

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  • Andrew following up on registration process for the Wikimania
  • Jack to follow up on Wikimedia summit
  • Thomas to follow up with Leptospirosis on integration of material to Wikipedia
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