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WikiJournal User Group/Meetings/2022-02-09

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WikiJournal User Group
Open access • Publication charge free • Public peer review • Wikipedia-integrated

WikiJournal User Group is a publishing group of open-access, free-to-publish, Wikipedia-integrated academic journals. <seo title=" WJM, WikiJMed, Wiki.J.Med., WikiJMed, Wikiversity Journal User Group, WikiJournal WikiMed, Free to publish, Open access, Open-access, Non-profit, online journal, Public peer review "/>

Dates and locations:

  • Feb 9, 2022, 8am UTC
  • Feb 7, 2022, 6pm UTC

Attendees

[edit]

Feb 9

Feb 7

Agenda

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  • Re-Grouping
    • Agree priority tasks (using method to be determined) and form working groups or task groups to achieve those.
    • Suggested priorities.
      • Utilizing technical editors
    • Current working group suggestions:
      • Funding applications (from WMF and externally), HR, finance
      • Quality improvements & indexing
        • Updating Citation Metrics
      • Technical development
      • Partnership-forming and outreach
      • Video content & social media combined
      • Peer review turnaround whips
        • Procedures for handling stale submissions
      • Others? Combinations?

Notes

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  • Regrouping and sustainability
    • Discussion of WikiJ Humanities
    • Discussion of successes- conference presentations, awards.
    • Lag time for reviews
    • How to develop better infrastructure to sustain the growth of the journals
    • Need a managing editor for each journal
    • Can we make it more parallel across all four journals
    • Need operations in place to move things along
    • What things can be consolidated and managed by one person
    • Who manages the paid staff?
    • Need to pay technical editors with new grant funding
  • Address immediate backlog of articles stuck in the queue
  • Student internship to create SOPs
  • What makes a journal successful- editor in chief makes quick decisions
    • Triage and desk reject
  • So, might be, in broad brushstroke
    • Feb: $500-1000 in back pay (?? Sarah, you would know best)
    • Mar: $1000 in reboot and planning
    • April: $2000
    • May: $8,000
    • June: $12,000
    • July: $12,000
    • August: $8,000
  • Jack Nunn, Andrew both have confirmed willingness to work with Tech Editors (with Thomas Shafee in a consulting role)
  • Rolling list of tasks- any member of editorial board can direct tech editors
  • Technical wishlist link - we can get a developer hired to tackle some of these

Action Items

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  • Address back end of process- assist with finding reviewers- Andrew Leung
    • Andrew needs technical editors (link to technical editors description and task summary)
      • We have budget to hire at least 3 additional technical editors, as 3 had left
      • Technical editors do not have to reside in USA
      • Technical editors can contact authors of articles that are stuck without a peer review coordinator
    • Andrew will meet with Eric, Jack and technical editors to discuss strategies for moving forward
    • Thomas will send Andrew, Eric and Jack the position description
  • Roger volunteered to work as the “whip” for WikiJM to check on the status of peer review and where things are getting stuck. Kelee for WikiJS
  • Develop a workflow for rejection- Thomas will do WJS rejection, Gwinyai will do the WJM rejection
    • One central person receive the initial article- can quick reject here
    • Determine which editor (associate editors/middle layer) to send it on to- at this point the associate editor finds the action editor
    • Action editor builds the review team and moves the process along
  • Kelee to contact current editors - ask about renewing their interest in the journal, getting the process started, asking what the boundaries are.
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