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- Chair (Mumbai Community) - User:AroundTheGlobe, Secretary (Pune Community) - User:AshLin, Treasurer (Mumbai Community) - User:Prad2609
- Overall planning & project management
- Overseeing preparations and doing groundwork
- Motivate & support all stakeholders
- Finance Team.
- Mechanics of handling finance
- Budgetting
- Getting expenditures approved
- Keeping financial records
- Post-event accounts
- Sponsorship, Promotion & Advertisement.
- Find sponsors
- Communicate with sponsors
- Advertisements as per Wikimedia Policy
- Other promotional activitiesFollow up during and after the event
- Scholarship coordinator
- Organise scheme for scholarships
- Help organise grants
- Correspondence with aspirants
- Manages attendees scholarships
- Works with applicants to manage expectations & schedules
- Volunteer Coordination.
- Plans for staffing needs; support for each other group
- Identifies & screens staff & related time-lines
- Fills in any gaps
- Speaker management.
- Relationships with speakers
- Coordinates with Program manager
- Coordinates with Registration coordinator
- Manages speakers sponsorships and special needs
- Conference Planning.
- Program Manager
- heads the program committee
- Program timetable
- Coordinates with communications on releases
- Coordinates with Tech & Logistics on room/hall needs
- Registration & Help Desk.
- Development of the registration system (technical)
- Managing registration questions/issues/problems, off and on-site.
- Helps people needing help
- Hall management.
- Ensuring Hall prepared as per schedules
- Help speaker’s special needs in the hall
- Technical & IT.
- Oversees & schedules sysadmin and programming work, coordinating:
- Software setup
- Software for volunteer coordination / allocation
- Calendaring software for showing/editing the program
- Arranges wi-fi connectivity
- Ensures servicability of hall presentation projectors
- Venues & Logistics.
- Venue
- Accommodation
- Transport
- Catering
- Reception
- Social
- Parties
- Outings
- Fun events, tourneys
- Building an enthusiastic social team
- Coordination with satellite parties & calendars
- Additional fun activities
- Press & Media Coordination (At the event site/days).
- Basic copy for press
- Liaises with press/media correspondents
- Deals with press inquiries and assignments
- Conducts press conference
- Communications & Community Announcements (throughout).
- Community announcements
- Designs Website
- Makes announcements & updates
- Follow up on statistics during and after
