Talk:Wikimedia New York City/Recording and attribution policy

Establishment of policy

The Board of Directors of Wikimedia NYC is seeking suggestions and comments for a future Chapter-wide policy around recording, reproduction, and dissemination of the names, likenesses, voices, and related characteristics of persons (and possibly further categories of protected objects) present at Chapter events or in Chapter spaces. The purpose of the policy-to-be is to implement the stipulation in the Chapter’s Code of Conduct that “Wikimedia projects and Wikimedia NYC honor the ability to be anonymous” while recognizing that certain recordings, reproductions of likenesses, etc. and their dissemination may be desirable.

Discussion

Please add your suggestions and comments to the appropriate subsections below or in the miscellaneous/unstructured subsection.

What will be protected

Please discuss here what characteristics of a person this policy should cover, and if there are any other classes of objects that should be covered (e.g., cultural-heritage objects).

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What will be allowed

Please discuss here what recordings, reproductions, etc. should be legitimate to produce, to publish, etc., and under what circumstances.

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Procedure to consent to waive protection

Please discuss here how persons protected by the policy (and stewards, guardians, etc. of such persons or of potentially other protected objects) should be able to agree to a production, publication, etc. of recordings, reproductions, etc. of their protected characteristics; and how such an agreement should be communicated.

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Recording requirements

Please discuss here what, if any, requirements should be imposed on the production of recordings, reproductions, etc. (including the taking of photographs).

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Publication requirements

Please discuss here what, if any, requirements, including possibly regarding attribution, should be imposed on the publication, dissemination, etc. of recordings, reproductions, etc.

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Precedents

Please discuss here previous implementations of similar policies and their efficacy and ramifications.

• Wikipedia Day NYC 2024
  
  Attendees were asked to indicate photo preferences with sticker dots on their name tags:
  • Green or blue dot = any photos OK
  • Yellow dot = ask the person whether a photo is OK
  • Red dot = no photos / camera-shy
• "Decolonizing the Internet's Structured Data" virtual conversation held by Whose Knowledge?—"we established clear privacy practices in order to guarantee people's safety and wellbeing during the entire call. For instance, participants could keep their cameras off if preferred and needed to seek clear consent to publish and attribute any identifiable quote from another participant, before sharing it on social media during and after the event." [per summary report]
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• Concordia University’s Guidelines on the use of appropriate images to represent Indigenous Peoples
• Wikidata Day 2024 NYC:

  

  Photo consent guidelines & CoC at Wikidata Day NYC 2024

Other/unsorted concerns and comments

Add any ideas, concerns, comments that do not fit in the above subsections, as well as unstructured or differently-structured discussion.

• Here's what I think would make sense: In the Code of Conduct, include some basic rules/guidelines that apply to any WMNYC event as well as some text explaining that certain events (like Wikipedia Day, the Wiknic, Wikicon, etc.) may have more specific procedures. For those basic rules/guidelines, here are some thoughts in no particular order:
  

(a) seek out and understand any event-specific rules for photography;
(b) if someone asks you not to take their photo, don't take their photo;
(c) if someone taking photos is making you uncomfortable, talk to a board member or, if applicable, the friendly space team;
(d) photos you take must be licensed with a Commons-compatible license;
(e) if you upload a photo to Commons and the subject of the photo asks you to take it down, request deletion (that request for deletion will be honored by Commons admins as long as not too much time has passed since the upload);
(f) be selective about which photos you upload. this means using your judgment to select the best photos and ensuring you do not upload photos of people in positions widely understood to be "unflattering" (eating, yawning, eyes half-closed, etc.);
(g) be mindful of your surroundings to avoid disrupting the event or distracting speakers;
(h) if a board member or event-specific friendly space team asks you to stop taking photos, stop taking photos;
(i) you are encouraged to notify anyone who is the subject of a close-up photo you upload, especially if they were not a presenter and especially if they may have been unaware you took a photo;
(j) if you opt for an event-specific mechanism that signifies "no photos" or "ask me", photographers should make an effort to ensure they comply. However, WikiNYC likes to document and even stream some of its events. There is some responsibility on the part of those who do not wish to be photographed to make an effort to avoid being photographed, whether that be walking in front of a streaming camera or joining a group photo

Then these can be built upon with event-specific lanyards, stickers, arm bands, or whatever else. — Rhododendrites ^talk \\ 21:44, 29 October 2024 (UTC)

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