Shared Knowledge/Budget plan 2018

This is the Budget plan of the activities of Shared Knowledge for 2018. It is a page linked to from the Simple APG application for the year.

Budget tables

Administrative expenses

General administration

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Administrative services
1	Mobile phone	fixed expense for mobile phone scheme	month	12	11.42	137.00	EUR	The item covers fixed monthly payment for a mobile scheme.
2	Bookkeeping	fees for bookkepping services	month	12	50.00	600.00	EUR	The amount is a monthly approximation that includes varuiable fees totalling up to € 50.00. The provision of bookkeeping services is mandatory according to the Macedonian legislature.
3	Bank account	bank fees for account maintenance	month	12	20.00	240.00	EUR	The amount is a monthly approximation that includes the fee for account maintenance of about € 5.00 and fees for executing transactions of about € 15.00.
4	Notary, Central Registry, and translation	notary and Central Registry fees	n/a	n/a	n/a	200.00	EUR	The amount includes regular fees for annual statement and data updates as well as irregular fees for the planned name change of the organisation to "Wikimedia Macedonia".
	Subtotal					1,177.00	EUR
Compensations
1	Monthly salary	monthly gross salary for the Chief Programme Manager	month	12	640.00	7,680.00	EUR	The gross salary includes tax and insurance expenses according to the Macedonian legislature. It also includes transport costs that are not included in the project budgets. The net wage amounts € 430.00.
2	Monthly salary	monthly gross salary for the Administration and Community Manager	month	12	600.00	7.200.00	EUR	The gross salary includes tax and insurance expenses according to the Macedonian legislature. It also includes transport costs that are not included in the project budgets. The net wage amounts € 400.00.
3	Annual regress	mandatory payment for employees, including 10% tax	employee	2	163.00	326.00	EUR	The item covers a mandatory payment that employees will have to receive as a regress amount by the end of the calendar year according to the Macedonian legislature.
	Subtotal					15,206.00	EUR
	Total					16,383.00	EUR

Office maintenance

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
1	Stationery	markers, paper, staplers etc.	n/a	n/a	n/a	50.00	EUR	The item covers expenses for office supplies throughout the year.
2	Toner	toner for printer	toner	2	25.00	50.00	EUR	The item covers expenses for office supplies throughout the year.
3	Snacks and refreshments	coffee, tea, refreshments	month	12	30.00	360.00	EUR	The item covers expenses for snacks and refreshments that will be served during the internal meetings.
4	Office rental	co-working space rental	month	12	60,00	720.00	EUR	The item covers the expenses for the co-working space rental at Seavus Incubator.
	Total					1,180.00	EUR

Programme expenses

Education

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
1	Editing activities	technical equipment, promotional materials and refreshments	n/a	n/a	n/a	300.00 200.00	EUR	The amount is an approximation for all expenses (e.g. promotional materials, snacks and refreshments) that may be borne throughout the year.
2	Lectures across cities	transport and refreshments	lecture	3	50.00	150.00	EUR	The amount is an approximation per lecture for all expenses (e.g. promotional materials, snacks and refreshments) that may be borne.
3	Editing contest for students	awards for participants	award	3	100.00	300.00	EUR	The prizes will be awarded in the form of technological equipment or books worth the assigned amount.
	Total					750.00 650.00	EUR

Community

Editing challenges

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Edit-a-thons
1	Catering	food and drinks	event	6	50.00	300.00	EUR	The item covers expenses for food and drinks that will be served for the participants at the edit-a-thons.
	Subtotal					300.00	EUR
Editing contests
1	Local contests	prize fund for the contests	contest	3	500.00	1,500.00	EUR	The prizes will be awarded in the form of technological equipment or books worth the assigned amount. The amounts of the prizes awarded will be determined on a contest-by-contest basis.
2	CEE Spring	prize fund for the contests	contest	1	400.00	400.00	EUR	The prizes will be awarded in the form of technological equipment or books worth the assigned amount.
	Subtotal					1,900.00	EUR
	Total					2,200.00	EUR

Community support

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Photohunts
1	Fund for photohunts	fund for extending support to participants	n/a	n/a	n/a	300.00	EUR	The amount is a cap on the fund reserved for extending support to participants. The organisers of the project may internally set a cap on the scholarship amount for an individual photohunt.
	Subtotal					300.00	EUR
Wikicity
2	Fund for trips	fund for extending support to participants	n/a	n/a	n/a	300.00 200.00	EUR	The amount is a cap on the fund reserved for extending support to participants. The organisers of the project may internally set a cap on the scholarship amount for an individual trip.
	Subtotal					300.00 200.00	EUR
Wikicamp - Spring 2018
1	Accommodation	accommodation for participants	person	16	75.00	1,200.00	EUR	The item covers the expenses for the accommodation package for two nights per participant with three meals per day.
2	Travel expenses	travel tickets	person	16	15.00	240.00	EUR	The item covers the travel expenses for the round trip to and from the location of the camp.
3	Local visits	expenses for local visits	person	16	20.00	320.00	EUR	The amount is an approximation per participant for all expenses (e.g. snacks and refreshments) that may be borne during the local visits at the camp.
4	T-shirts	T-shirts for participants	person	16	10.00	160.00	EUR	The item covers the expenses for producing T-shirts that will be delivered to participants at the camp.
5	Promotional materials	mugs and pens	person	16	5.00	80.00	EUR	The item covers the expenses for producing promotional materials that will be delivered to participants at the camp.
	Subtotal					2,000.00	EUR
Wikicamp - Summer 2018
1	Accommodation	accommodation for participants	person	16	75.00	1,200.00	EUR	The item covers the expenses for the accommodation package for two nights per participant with three meals per day.
2	Travel expenses	travel tickets	person	16	15.00	240.00	EUR	The item covers the travel expenses for the round trip to and from the location of the camp.
3	Local visits	expenses for local visits	person	16	20.00	320.00	EUR	The amount is an approximation per participant for all expenses (e.g. snacks and refreshments) that may be borne during the local visits at the camp.
4	T-shirts	T-shirts for participants	person	16	10.00	160.00	EUR	The item covers the expenses for producing T-shirts that will be delivered to participants at the camp.
5	Promotional materials	mugs and pens	person	16	5.00	80.00	EUR	The item covers the expenses on producing promotional materials that will be delivered to participants at the camp.
	Subtotal					2,000.00	EUR
Wikipedia Day celebration
1	Celebration	expenses for organising the celebration	n/a	n/a	n/a	150.00	EUR	The amount is an approximation for all expenses (e.g. birthday cake, food and drinks) that will be borne for organising the event.
	Subtotal					150.00	EUR
Wikimania 2018
1	Travel expenses	travel itinerary for the scholarship recipient	person	1	1,200.00	1,200.00	EUR	The item covers all travel expenses that will be borne to arrange the travel itinerary for the scholarship recipient.
2	Accommodation	accommodation for the scholarship recipient	person	1	500.00	500.00	EUR	The amount is an approximation for the expenses for registration and accommodation for the scholarship recipient calculated on the basis of the expenses for Wikimania 2017.
3	Visa	payment for South African visa	person	1	70.00	70.00	EUR	The item covers the expenses for the visa fees that will be made at the South African office.
4	Visa facilitation	agency expenses for visa	person	1	70,00	70.00	EUR	The item covers the expenses for the agency that will arrange the visa process.
5	Translation	translation of the documentation in the visa process	person	1	20.00	20.00	EUR	The item covers fees for official translation of the documentation in the visa process.
6	Other expenses	local transport, meals etc.	n/a	n/a	n/a	186.00	EUR	The amount is an approximation for unforseen expenses (e.g. local transport, meals, price changes) that may occur while arranging the conference participation. It is calculated as 10% of the total amount for other project expenses (€ 186.00 = 10% $\times$ € 1,860.00).
	Subtotal					2,046.00	EUR
	Total					6,796.00 2,650.00	EUR

Expeditions

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Wikiexpeditions
1	Fuel	fuel for four expeditions	litre	400	1.20	480.00	EUR	The amount is an approximation per expedition for the fuel consumption on the basis of the expenses for the previous year.
2	Meals	meals for participants	expedition	4	140.00	560.00	EUR	The item covers the expenses for meals served for the participants during the expeditions.
3	Accommodation	accommodation for participants	expedition	4	80.00	320.00	EUR	The item covers the expenses for accommodation for the participants during the expeditions.
4	Other expenses	unforseen expenses	expedition	n/a	n/a	136.00	EUR	The item is a contingency amount for covering unforseen expenses that may occur. It is calculated as 10% of the total amount for other project expenses (€ 136.00 = 10% $\times$ € 1,360.00).
	Subtotal					1,496.00	EUR
Wikiexpedition to Northern Greece (Aegean Macedonia)
1	Fuel	fuel for one expedition	litre	200	1.50	300.00	EUR	The amount is an approximation for the fuel consumption on the basis of the projected distance travelled during the expedition.
2	Meals	meals for participants	expedition	1	200.00	200.00	EUR	The item covers the expenses for meals served for the participants during the expedition.
3	Accommodation	accommodation for participants	expedition	1	300.00	300.00	EUR	The item covers the expenses for accommodation for the participants during the expedition.
4	Other expenses	unforseen expenses	expedition	n/a	n/a	80.00	EUR	The item is a contingency amount for covering unforseen expenses that may occur. It is calculated as 10% of the total amount for other project expenses (€ 80.00 = 10% $\times$ € 800.00).
	Subtotal					880.00	EUR
Geoexpeditions
1	Fuel	fuel for four expeditions	litre	100	1.20	120.00	EUR	The amount is an approximation per expedition for the fuel consumption on the basis of the expenses for the previous year.
2	Meals	meals for participants	expedition	4	60.00	240.00	EUR	The item covers the expenses for meals served for the participants during the expeditions.
3	Accommodation	accommodation for participants	expedition	4	100.00	400.00	EUR	The item covers the expenses for accommodation for the participants during the expedition.
4	Other expenses	unforseen expenses	expedition	n/a	n/a	76.00	EUR	The item is a contingency amount for covering unforseen expenses that may occur. It is calculated as 10% of the total amount for other project expenses (€ 76.00 = 10% $\times$ € 760.00).
	Subtotal					836.00	EUR
Agroexpeditions
1	Fuel	fuel for two expeditions	litre	50	1.20	60.00	EUR	The amount is an approximation per expedition for the fuel consumption on the basis of the expenses for the previous year.
2	Meals	meals for participants	expedition	2	60.00	120.00	EUR	The item covers the expenses for meals served for the participants during the expeditions.
3	Accommodation	accommodation for participants	expedition	2	110.00	220.00	EUR	The item covers the expenses for accommodation for the participants during the expedition.
4	Other expenses	unforseen expenses	expedition	n/a	n/a	40.00	EUR	The item is a contingency amount for covering unforseen expenses that may occur. It is calculated as 10% of the total amount for other project expenses (€ 40.00 = 10% $\times$ € 400.00).
	Subtotal					440.00	EUR
Veloexpeditions
1	Spare parts	bicycle spare parts	expedition	2	50.00	100.00	EUR	This amount is an approximation per expedition for the expenses for bicycle spare parts.
2	Meals	meals for participants	expedition	2	140.00	280.00	EUR	The item covers the expenses for meals served for the participants during the expeditions.
3	Other expenses	unforseen expenses	expedition	2	30.00	60.00	EUR	The item is a contingency amount for covering unforseen expenses that may occur. It is calculated as 10% of the total amount for other project expenses (€ 38.00 = 10% $\times$ € 380.00).
	Subtotal					418.00	EUR
	Total					4,070.00 3,190.00	EUR

Wiki loves contests

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Wiki Loves Food
1	Prizes	prize fund for the contests	n/a	n/a	n/a	1,000.00	EUR	The prizes will be awarded in the form of technological equipment or books worth the assigned amount. The amounts of the prizes awarded will be determined internally by the organisers of the contest.
2	Award ceremony	expenses for organising the award ceremony	n/a	n/a	n/a	300.00	EUR	The amount is an approximation for all expenses (e.g. food and drinks) that will be borne for organising the event.
4	Promotional materials	image prints, certificates etc.	n/a	n/a	n/a	200.00	EUR	The amount is an approximation for all expenses (e.g. image prints, certificates) that will be borne for promotional purposes.
	Total					1,500.00	EUR

Partnerships

Cultural heritage

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Wikibeer
1	Fuel	fuel for two visits	litre	100	1.20	120.00	EUR	The amount is an approximation for the fuel consumption on the basis of the expenses for the Wikiwine project.
2	Meals	meals for participants	trips	2	70.00	140.00	EUR	The item covers the expenses for meals served for the participants during the visits.
3	Other expenses	unforseen expenses	n/a	n/a	n/a	26.00	EUR	The item is a contingency amount for covering unforseen expenses that may occur. It is calculated as 10% of the total amount for other project expenses (€ 26.00 = 10% $\times$ € 260.00).
	Subtotal					286.00	EUR
Wikiindustry
1	Fuel	fuel for three visits	litre	150	1.20	180.00	EUR	The amount is an approximation for the fuel consumption on the basis of the expenses for the Wikiwine project.
2	Meals	meals for participants	tour	3	70.00	210.00	EUR	The item covers the expenses for meals served for the participants during the visits.
3	Other expenses	Incidental coast	n/a	n/a	n/a	39.00	EUR	The item is a contingency amount for covering unforseen expenses that may occur. It is calculated as 10% of the total amount for other project expenses (€ 39.00 = 10% $\times$ € 390.00).
	Subtotal					429.00	EUR
	Total					715.00	EUR

Exhibitions

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
1	Exhibition space	exhibition space rental	unit	2 1	150.00	300.00 150.00	EUR	The item covers the expenses for the exhibition space rental.
2	Promotional materials	image prints, posters etc.	unit	2 1	150.00	300.00 150.00	EUR	The amount is an approximation per exhibition for all expenses (e.g. image prints, certificates) that will be borne for promotional purposes.
3	Catering	food and drinks	unit	2 1	200.00	400.00 200.00	EUR	The amount is an approximation per ehibition for the expenses for food and drinks that will be served during the exhibitions.
	Total					1,000.00 500.00	EUR

GLAM

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
GLAM contest
1	Travel expenses	travel tickets for winners	person	2	200.00	400.00	EUR	The item covers all travel expenses that will be borne to arrange the travel itinerary for the winning participants to the collaborating country.
2	Accommodation	accommodation for winners	person	2	200.00	400.00	EUR	The item covers all the accommodation expenses that will be borne to arrange the accommodation for the winning participants to the collaborating country.
3	Other expenses	local transport, meals etc.	person	n/a	n/a	80.00	EUR	The amount is an approximation for unforseen expenses (e.g. local transport, meals, price changes) that may occur while arranging the visit. It is calculated as 10% of the total amount for other project expenses (€ 80.00 = 10% $\times$ € 800.00).
	Subtotal					880.00	EUR
Wikipedian in residence
1	Wikipedian in residence	compensation for the Wikipedian in residence	month	6	150.00	900.00	EUR	The compensation includes tax expenses according to the Macedonian legislature. The net wage amounts € 810.00.
	Subtotal					900.00	EUR
	Total					1,780.00	EUR

Summary table

No.	Item	Total amount	Currency	Note
1	Administrative expenses	17,563.00	EUR	Administrative expenses = Administrative services + Office maintenance
1.1	Administrative services	16,383.00	EUR
1.2	Office maintenance	1,180.00	EUR
2	Programme expenses	18,811.00 11,405.00	EUR	Programme expenses = Education + Community + Partnerships
2.1	Education	750.00 650.00	EUR
2.2	Community	14,566.00 9,540.00	EUR	Community = Editing challenges + Community support + Expeditions + Wiki loves contests
2.2.1	Editing challenges	2,200.00	EUR
2.2.2	Community support	6,796.00 2,650.00	EUR
2.2.3	Expeditions	4,070.00 3,190.00	EUR
2.2.4	Wiki loves contests	1,500.00	EUR
2.3	Partnerships	3,495.00 1,215.00	EUR	Partnerships = Cultural heritage + Exhibitions + GLAM
2.3.1	Cultural heritage	715.00	EUR
2.3.2	Exhibitions	1,000.00 500.00	EUR
2.3.3	GLAM	1,780.00	EUR
	Total expenses	36,374.00 28,968.00	EUR	Total expenses = Administrative expenses + Programme expenses
	Contingency fee	3,637.40 2,896.80	EUR	Contingency fee = 10% $\times$ Total expenses
	Grand total	40,011.40 31,864.80	EUR	Grand total = Total expenses + Contingency fee