Shared Knowledge/Budget plan 2017

This is the Budget plan of the activities of Shared Knowledge for 2017. It is a page that links to Simple APG application for the year.

Budget tables

Administrative expenses

General administration

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Administrative services
1	Mobile phone	fixed bill	month	12	11.41	136.92	EUR	Monthly payment for existing plan.
2	Bookkeeper	annual fee for services provided by a certified bookkeeper required by the Macedonian legislature	month	12	50.00	600.00	EUR	The projected amount is an annual approximation that includes various fees that may be charged throughout the year.
3	Bank account	fees charged by the bank to maintain the account and execute transactions.	month	12	20.00	240.00	EUR	The projected amounted is a monthly approximation that includes the fee for maintaining the account of about €5.00 and various fees for executing transactions of about €20.00.
4	Notary and Central Registry	Notary and Central Registry fees for annual statement and data update.	n/a	n/a	200.00	200.00	EUR	We are expecting these fees, as we expect to become a chapter during 2017, so we check these fees with legislation in Macedonia.
5	Translations	Translate official documents.	n/a	n/a	100.00	100.00	EUR	We are expecting these fees, as we expect to become a chapter during 2017, so we need to translate some official documents, needed during the process.
	Subtotal					1,276.92 1,176.92	EUR
Compensations
1	Monthly salary	monthly gross salary for the Chief Project Manager	month	12	600.00	7,200.00	EUR	The gross salary includes tax expenses and insurance expenses according to the Macedonian legislature. It also includes transportation costs that are not included in the projects. Net wage is 400 EUR.
2	Monthly salary	monthly gross salary for the Administration Manager	month	12	503.85	6,046.20	EUR	The gross salary includes tax expenses and insurance expenses according to the Macedonian legislature. It also includes transportation costs that are not included in the projects. Net wage 340 EUR.
	Subtotal					13,246.20	EUR
	Total					14,523.12 14,423.12	EUR

Office maintenance

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Office equipment
1	Laptop	Office laptop	unit	1	400.00	400.00	EUR	We are asking for a laptop or desktop computer because the Chief Program Manager, who has now resigned, worked from his own computer and took it with him. The Administrative Manager will not be able to work from his own computer (it is needed in the home), so that we are short of one.
	Subtotal					400.00	EUR
Supplies
1	Stationery	markers, paper, staplers etc.	n/a	n/a	n/a	50.00	EUR	Office supplies during whole year.
2	Toner	toner for printer	toner	2	25.00	50.00	EUR	Office supplies during whole year.
3	Snacks and refreshments	coffee, tea, refreshments	month	12	30.00	360.00	EUR	Snacks and refreshments will be served during the internal meetings.
4	Office fees	fees for 2 employees (30 EUR per person)	month	10	60,00	600.00	EUR	We are asking for 10 instead of 12 months' worth of fees because we were approved 2 months fees into 2017 from our 2016 budget.
	Subtotal					1,060.00	EUR
	Total					1,460.00 1,060.00	EUR

Programme expenses

Education

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Faculties and schools
1	Certificates	certificates for participation handed to the students	person	124	0.25	31.00	EUR	The certificates will be handed to the students that finished the articles.
2	Award ceremony	beverages for the participants	person	n/a	n/a	515.00 100.00	EUR	The award ceremony will be held for the students participating in the programme.
	Subtotal					546.00 131.00	EUR
Educational seminars
1	Lectures	transport and refreshment	lecture	18	2.50	45.00	EUR
	Subtotal					45.00	EUR
	Total					591.00 176.00	EUR

Community

Editing challenges

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Edit-a-thons
1	Catering	food and snacks	event	4	50.00	200.00	EUR	Standard brunch and refreshments for participants.
2	Certificates	certificates for all participants	unit	100	0.25	25.00	EUR	All participant will get certificates.
3	Stickers	stickers for the editors that will participate in the marathons	unit	100	0.35	35.00	EUR	Planned for 100 editors.
	Subtotal					260.00	EUR
Editing contests
1	Prizes	award for the winners of the contest	unit	4	500.00	2,000.00	EUR	The prize will be awarded as a gadget/books/materials worth the assigned amount. During the year, editing contests will include different prizes with different system of prizes and numbers of awarded editors.
	Subtotal					2,000.00	EUR
CEE Spring 2017
1	Prizes	award for the winners of the contest	unit	1	400.00	400.00	EUR	The prize will be awarded as a gadget/books/materials worth the assigned amount. Editing contest will include different prizes with different system of prizes and numbers of awarded editors.
	Subtotal					400.00	EUR
	Total					2,660.00 2,260.00	EUR

Community support

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Photohunts
1	Photohunt	several participants	expeditions	n/a	n/a	300.00	EUR	Several individual hunts to be held and refunded.
	Subtotal					300.00	EUR
WikiCamp 2017
1	Accommodation for participants	accommodation for participants	person	16	80.00	1,280.00	EUR	The cost includes whole needed food and refreshments for 16 participants for 3 days.
2	Travel expenses	expenses for bus ticket or train	person	16	15.00	240.00	EUR	The expenses are to cover travel from Skopje to Prespa Lake.
3	Expenses for visits during the camp	expenses for local bus and boat ride	person	16	20.00	320.00	EUR	By local bus, participants will have chance to visit the lake, surround village, churches and other cultural heritage.
4	T-shirts	T-shirts for participants	person	16	10.00	160.00	EUR	All participants will get shirts for this event.
5	Mugs and pens	promotional mugs and pens	person			50.00	EUR	Promotional materials for all participants.
	Subtotal					2,050.00	EUR
Wikipedia Day celebration
1	Celebration	birthday event	expedition	n/a	n/a	300.00 100.00	EUR	Drinks, food, cake
	Subtotal					300.00 100.00	EUR
Wikimania 2017
1	Travel expenses	expenses covering the itinerary for the participants	person	2 1	1,300.00	2,600.00 1,300.00	EUR	Airplane tickets to be purchased for two one persons.
2	Accommodation	accommodation for the participants	person	2 1	515.00	1,030.00 515.00	EUR	Fees for registration and accommodation, anticipating the same amount as for Wikimania 2016.
3	Visa	payment for Canadian visa	person	2 1	70.00	140.00 70.00	EUR	Payment for visa to be made in the Canadian visa office.
4	Fees for visa	agency expenses for visa	person	2 1	76,56	153.12 76.56	EUR	Expenses for the agency that will arrange the visa process.
5	Translations	translation of the documentation for the visa application	person	2 1	50.00	100.00 50.00	EUR	These documents will be translated by official translator and verified on notary.
6	Other expenses	expenses for local transport and meals	person	2 1	150.00	300.00 150.00	EUR	The item is meant to cover the local transport expenses and to pay for meals not provided by the organisers.
	Subtotal					4,323.12 2,161.56	EUR
	Total					6,973.12 4,611.56	EUR

Expeditions

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Wikiexpeditions
1	Fuel	fuel for six expeditions	litre	400	1.20	480.00	EUR	Planned fuel based on previous expeditions, as well the plan to visit areas that are further afield or more remote.
2	Meals	food for expedition participants	expedition	6	140	840.00	EUR	Meals will be provided during the visit of places in the expedition.
3	Accommodation	accommodation for expedition participants	expedition	6	80	480.00	EUR	Accommodation necessary as most expeditions last longer than one day.
4	Other expenses	incidental expenses	expedition	6	30.00	180.00	EUR	In case prices go up, accidents etc.
	Subtotal					1,980.00	EUR
Wikiexpedition to Northern Greece (Aegean Macedonia)
1	Fuel	fuel for one expedition	litre	200	1.50	300.00	EUR	Planned fuel based on previous expeditions, as well the plan to visit areas that are further afield or more remote.
2	Meals	food for expedition participants	expedition	1	200	200.00	EUR	Meals will be provided during the visit of places in the expedition.
3	Accommodation	accommodation for expedition participants	expedition	1	300	300.00	EUR	Accommodation necessary as this expedition will include more people from Macedonian and Greece.
4	Other expenses	incidental costs	expedition	1	30.00	30.00	EUR	In case prices go up, accidents etc.
	Subtotal					830.00	EUR
Geoexpeditions
1	Fuel	fuel for four expeditions	km	1000	varies	163.00	EUR	Approximation of fuel prices but higher amount because of higher consumption on the mountainous terrain.
2	Meals	food for expedition participants, 4 expeditions	expedition	4	56.50	226.00	EUR	Meals will be provided during the visit of places in the expedition.
3	Accommodation	accommodation for expedition participants, 4 expeditions	expedition	4	97.56	390.00	EUR	The days of accommodation depend of the place and terrain.
4	Other expenses	incidental costs	expedition	4	30.00	120.00	EUR	In case prices go up, accidents etc.
	Subtotal					899.00	EUR
Agroexpeditions
1	Fuel	fuel for 2 expeditions	km	500	n/a	70.00	EUR	Approximation of fuel prices
2	Meals	food for expedition participants, 2 expeditions	expedition	2	60.00	120.00	EUR	Meals will be provided during the visit of places in the expedition.
3	Accommodation	accommodation for expedition participants, 2 expeditions	expedition	2	110.00	220.00	EUR
4	Other expenses	incidental costs	expedition	2	30.00	60.00	EUR	In case prices go up, accidents etc.
	Subtotal					470.00	EUR
Veloexpeditions
1	Spare parts	spare parts for bicycles	expedition	2	50.00	100.00	EUR	This includes parts such as bicycle tires etc.
2	Meals	food for expedition participants, 2 expeditions	expedition	2	140.00	280.00	EUR	This includes meals for participants during the expeditions.
3	Other expenses	incidental costs	expedition	2	30.00	60.00	EUR	In case prices go up, accidents etc.
	Subtotal					440.00	EUR
	Total					4,619.00	EUR

GLAM

Cultural heritage

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
WikiWine
1	Fuel	fuel for all expeditions	litre	80	1.20	96.00	EUR	Planned fuel based on previous expeditions.
2	Meals	food for tour participants	tour	1	140	140.00	EUR	Meals during tour.
3	Accommodation	accommodation for expedition participants	night	1	80	80.00	EUR	Accommodation is for one night, given that the tour lasts for 2 days.
	Other expenses	incidental costs	n/a	n/a	n/a	20.00	EUR	In case prices go up, accidents etc.
Subtotal						336.00	EUR
Total						336.00	EUR

Wiki loves contests

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Wiki Loves Food
1	Prizes	awards for the 4 winners of the competition	unit	4	see note	1,000.00	EUR	The four prizes will be as follows: 400, 300, 200 and 100 EUR respectively.
2	Award and exhibition event	catering and drinks for the guests	unit	1	300.00	300.00	EUR	Includes food and drink for the event to award winners and showcase winning images printed and hung. Food is to be traditional in the spirit of the competition.
4	Printing images and other matter	visuals for the event held in a cafe	unit	see note	200.00	200.00	EUR	Prints of the awarded images to be hung, certificates to be given (participants and jury) and a couple of posters for the event at door.
	Subtotal					1,500.00	EUR
Wiki Loves Monuments
1	Prizes	awards for the 4 winners of the competition	unit	4	see note	1,000.00	EUR	The four prizes will be as follows: 400, 300, 200 and 100 EUR respectively.
2	Award and exhibition event	catering and drinks for the guests	unit	1	300.00	300.00	EUR	Includes food and drink for the event to award winners and showcase winning images printed and hung.
4	Printing images and other matter	visuals for the event held in a cafe	unit	see note	200.00	200.00	EUR	Prints of the awarded images (4) to be hung, certificates to be given (participants and jury) and a couple of posters for the event at door.
	Subtotal					1,500.00	EUR
	Total					3,000.00 1,500.00	EUR

Wikipedia in residence

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Note
1	Compensation	compensation for the Wikipedian in residence	month	12	500.00	6,000.00	EUR	The amount includes 10% personal income tax.
	Total					6,000.00	EUR

Research

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Note
1	Phase 2	questionnaire design - suggestions for questions (professional engagement, paid)	n/a	n/a	400.00	400.00	EUR
2	Phase 3	pilot testing, including test survey of 200 respondents, where any weakness will be identify before to final testing	n/a	n/a	400.00	400.00	EUR
3	Phase 4	collecting data by telephone calls (50% staff + 50% volunteer engagement)	n/a	n/a	n/a	1,000.00	EUR	The real cost is 2 euros per respondent, nevertheless one half of 1000 responders (in total), will be conducted on a volunteers basis for free.
4	Phase 5	Data processing expert	n/a	n/a	300.00	300.00	EUR	Data processing expert who will control the whole process.
5	Phase 6	data analysis with reports, options: Narrative report or presentation with conclusions (professional engagement, paid)	n/a	n/a	400.00	400.00	EUR	The presentation of the conclusion will be done in statistical program SPSS, which can be uploaded on Meta or Wikimedia Commons.
	Total					2,500.00	EUR

Summary table

No.	Item	Total amount	Currency	Note
1	Administrative expenses	15,983.12 15,483.12	EUR	Administrative expenses = Administrative services + Office maintenance
1.1	Administrative services	14,523.12 14,423.12	EUR
1.2	Office maintenance	1,460.00 1,060.00	EUR
2	Programme expenses	26,679.12 13,502.56	EUR	Programme expenses = Education + Community + GLAM + Research
2.1	Education	591.00 176.00	EUR
2.2	Community	14,252.1211,490.56	EUR	Community = Editing challenges + Community support + Expeditions
2.2.1	Editing challenges	2,660.00 2,260.00	EUR
2.2.2	Community support	6,973.12 4,611.56	EUR
2.2.3	Expeditions	4,619.00	EUR
2.3	GLAM	9,336.00 1,836.00	EUR	GLAM = Cultural heritage + Wiki loves contests + Wikipedian in residence
2.3.1	Cultural heritage	336.00	EUR
2.3.2	Wiki loves contests	3,000.00 1,500.00	EUR
2.3.3	Wikipedian in residence	6,000.00	EUR
2.4	Research	2,500.00	EUR
	Total	42,662.24 28,985.68	EUR	Total expenses = Administrative expenses + Programme expenses