Partnerships & Resource Development/Budget items for an edit-a-thon
Background
[edit]During a workshop at the Wikimedia Conference 2016 in Berlin the participants were given two tasks:
- Task 1: Create a list of opportunities.
- Task 2: Create a budget for an edit-a-thon.
Around 30 people participated in the workshop.
This document summarize the conclusions around Task 2. For the material connected to Task 1, see here.
What the task looked like
[edit](1) Theory: You will be late with your budget preparations; (2) In practice: Count the cost for typical events to save you time; (3) Task: Create a standard budget for an edit-a-thon; (4) Wrapping up: Present your budget for the group.
The outcome
[edit]Based on the suggestions gathered during Task 2 you should include the following items when you create a budget for an edit-a-thon (we suggest that you copy-paste it to your wiki and fill it out based on the costs in your country/region):
| Staff work time[1] | Venue (including Wi-Fi)[2] | Catering | Travel & accommodation[3] | PR & Merchandise | Other[4] | |
|---|---|---|---|---|---|---|
The same type of preliminary budget can be created for other standardized costs as well.
Notes
[edit]- ↑ Hourly salary*hours (for preparations, execution and follow-up).
- ↑ This can often be sponsored by partners, but if you are not sure then include some funding for this just in case.
- ↑ If you want volunteers from other places to take part.
- ↑ Do you have an online contest in parallel that you need prices for? Do you need to buy some literature? Do you need buy/rent and bring some form of hardware such as laptops? Etc.