Learning and Evaluation/Evaluation reports/2015/Editathons/Inputs

Edit-a-thons

Summary

Limitations

Inputs

Outputs

Outcomes

Key findings

Appendix

On this page, you will find answers to: How many organizer hours are needed to run an edit-a-thon? How large are budgets for edit-a-thons? What donations are most often used?

Budget	For the 23% of edit-a-thons which reported budgets, the average cost of an edit-a-thon was about $58 USD. Budgets were reported for only 28 edit-a-thons reviewed in this report (23%). Of these, 11 (39%) were budgets of zero dollars with an overall range from $0.00 USD to $500.00 USD and an average of $58.37 USD. It is possible a higher proportion of zero dollar budgets were reported than other budgets because they are easier to track. More detailed budget data is needed to determine the types of costs the budgets include.
Hours	Only 17 edit-a-thons reported staff or volunteer hours. For those events the average number of hours spent organizing was 12. Only 17 (14%) of edit-a-thon events reviewed reported staff or volunteer organizer hours. For those events which had reported organizer hours, the time ranged from 2 to 216 hours, with an average of 12. Wikimedia staff hours spent on organizing or supporting an edit-a-thon were reported for 15 edit-a-thons (12%). Staff hours ranged from 0 to 33, with an average of 6 staff hours per edit-a-thon. Volunteer hours were reported for 17 edit-a-thons (14%) and ranged from 0 to 216 with an average of 12 hours.
Donated resources	All of the 44 edit-a-thons reporting donation information stated they used a donated meeting space. Roughly a third reported using donated materials (39%) and food (30%), while only 7% reported donated prizes or giveaways. Donated resources were reported on only 44 edit-a-thons reviewed in this report (36%). For those that reported, each reported receiving at least one form of donated resources for their event. Most often, as presented in the graph below, the donated resource was meeting space, used by all 44 events. The next most common donated resource reported was materials or equipment, reported for 17 edit-a-thons (39%), and food, reported for 13 (30%) of events with donations reporting. Use of donated resources. All of the 44 edit-a-thons that reported on donated resources used a donated meeting space. Donated materials and food were also used at roughly a third of edit-a-thons, but prizes or giveaways were only used at 7% of events.