Grants talk:Project/Creative Commons Finland/Hack4OpenGLAM

Proprietary software

FLOSS-Exchange contains ideas on how to replace proprietary software without a sweat. Using free software helps make sure that everyone's rights are respected, and that we actually further our mission and avoid inconsistent messaging. For instance, it's easy to replace Google Forms with framaforms.org, or limequery.org if you need very advanced surveys. Hosted LimeSurvey may have some small cost, which you can include in the budget if you think of it beforehand. :) Nemo 16:02, 10 February 2021 (UTC)

Thank you @Nemo bis for the comment! For the 2020 event we crafted a system with Google Forms for registering and updating participant data, and automated the creation of project channels in Slack and response messages with the help of Zapier integrations. Slack was used without cost on a trial period, and provided the participants a video discussion channel for each project. The Hack4OpenGLAM Dashboard was developed in JavaScript by Mikael Hannolainen, the developer, and it reads and visualizes the data that was editable by all the participants through Google Forms as well as us as organizers through Google Sheets. We started producing the event very late, not much more than a month before the event. At that point we had to rely on what we could be able to produce without the help of developers.

I agree with you on the point you make about our mission. This year we have much more time, and we would be happy to replace parts of the system with open alternatives. Nevertheless, we would not like to embark on a software development project to recreate the functionality we already have. Susanna Ånäs (Susannaanas) (talk) 15:36, 11 February 2021 (UTC)

Ask a bit more money to pay for people that will give workshops

A heads up that I think you should also consider asking some more money to pay fees for people giving workshops. At the last Hack4OpenGLAM you had people from different corners of the world participating and most of the times these workshops take time to organize, so I think it would be a nice thing to give some type of "speakers fees" for the people that will be giving workshops. This is also particularly important to increase the diversity of people giving workshops, since some people aren't able to do this in their professional capacity, so they need to be able to get some type of payment or per diem for their participation. --Scann (talk) 18:51, 11 February 2021 (UTC)

I think this is a great idea! That would also provide a meaningful structure for selecting the workshops. Arranging the workshops could be announced as mini-grants that are applied for. Last year we aimed for a workshop schedule that spanned the world timezones, which was another element supporting the global diversity. There will be ideally 10 workshops in the program, and we could propose the increase in the budget around that, after deciding what a feasible mini-grant would be. – Susanna Ånäs (Susannaanas) (talk) 07:47, 12 February 2021 (UTC)

Comment from Wikimedia Foundation GLAM & Culture team

Dear Susanna,

This project uses a tested model and has an experienced team; we’re confident of its success. Could you just clarify the project schedule?

It’s good to see that you have a plan for diversifying participants. Are there cultural institutions or other Wikimedia affiliates that could help you meet this goal?

All my best,

FRomeo (WMF) (talk) 11:10, 3 March 2021 (UTC)

Thank you very much for your comment, Fiona!

The Creative Commons Summit days have been published now, and it takes place 20–24 September 2021. The hackathon will take place on the same days, starting one day before the summit sessions to allow an extensive online program.

I will need to voice out more clearly that our wish is to engage the whole OpenGLAM community in creating this and the future hackathons. This year will be a transition from the current model where the Finnish core team created the event. Ideally it will be a globally organized effort for an online event. We welcome thoughts and ideas for the steps to take in making this happen!

We are moving this application from project grants into conference grants, and I am in the process of creating a new application. Clarifying this transition is an important addition to that application. The application will be processed after conducting the required community engagement survey, which will be posted very soon.

Cheers, Susanna Ånäs (Susannaanas) (talk) 11:28, 3 March 2021 (UTC)