Grants talk:Programs/Wikimedia Alliances Fund/Wikipedia Educational Outreach in Mongolia

Follow-up questions about your grant application

Hello Progress Gateway NGO,

Thank you for responding to the follow-up questions. For documentation purposes, we are also making the questions and responses available here.

https://drive.google.com/file/d/1a-crSw66m6n1dt64vlz9DWfE_0ezDnQ8/view?usp=sharing

This file was also uploaded onto the grant application retrospectively and can be found under additional information at question 22.

Thank you.

Regards, Jacqueline JChen (WMF) (talk) 09:54, 7 June 2024 (UTC)

Your grant application has been approved

Hello Progress Gateway NGO,

Thank you for your responses to the follow-ups questions.

Congratulations! Your grant application has been approved in the amount of USD 40,000 from 1 July 2024 to 30 June 2025. With this approved amount, do submit a revised budget by adding tabs to your existing spreadsheet and labelling it revised. Please reply to this talkpage message once the adjustments have been made.  

Let’s continue having regular conversations over the course of your grant implementation. Please let me know if you require support in any way or would like to share your experiences with a wider community through the Let's Connect Programme or at ESEAP community meetings.

Note on updates on plans

We know even the best thought through plans may change.

In the event that there are changes to your implementation schedule, you can reach out to request for a grant extension (i.e. extend end date). Similarly, if there is a surplus budget or changes to your planned budget, you can reach out to your programme officer about reallocation (via email and on this talkpage). There is also the option to have the unspent funds deducted against a future grant. More details here: https://meta.wikimedia.org/wiki/Grants:Return_unused_funds_to_WMF

Disbursement of Funds

To facilitate the funds disbursement process, we seek your prompt response on Fluxx and via emails with the WMF Grants Administrator team (grantsadmin@wikimedia.org). We highly encourage you to submit all supporting documents and endorse the grant agreements within the stipulated time frame. When in doubt, proactively reach out to the WMF Grants Administration team and copy your programme officer for clarifications.

Additional resources which may be useful

• The reporting requirements and templates for the grant can be found here. All reports are to be completed and submitted via Fluxx.
• Timelines for reporting can be found in your grant agreement or on Fluxx.
• Instructions for post award: https://meta.wikimedia.org/wiki/Grants:Processing/Grantee_Portal/Post_award
• Documenting project expenses: https://meta.wikimedia.org/wiki/Grants:Documenting_project_expenses

Recommendations

• For this grant application, we would like to flag questions/ responses for 6 (work towards setting up an affiliate) and 12 (attending wikimedia conferences) for further reflection and inclusion into your implementation plan.  Note: referencing follow-up questions document on talkpage; also uploaded at question 22 of grant application.
• We would also be interested to have further discussions around (6) and connect you with other Wikimedia affiliates in the region for peer learning (e.g. Wikimedia Community User Group Malaysia). Here are some ways to be more connected to the global wikimedia movement:
  • Sign up for mailing list/ attend regular meetings  - ESEAP Hub; Wikipedia and Education User Group
  • Read and contribute to Diff blog
  • Learn about wikimedia user groups
  • Sign up/ attend relevant wikimedia conferences (online or in person)
• It would also be useful to flag that these considerations have been taken into account and tracked in your final report, where possible. If you find it supportive, do have a further discussion at your next check-in with your programme officer. Please feel free to reach out proactively.

We thank you for your participation in the grant application process and hope to continue to journey with you as you embark on this project. Good luck!

Regards, Jacqueline on behalf of the ESEAP Funds Committee JChen (WMF) (talk) 10:03, 7 June 2024 (UTC)

Thank you for your approval, I have revised our budget and uploaded the file. Regards, Orgio89 (talk) 02:01, 10 June 2024 (UTC)

Request for additional top-up of USD 5,330 - approved

Hello Progress Gateway NGO,

Your request for a top-up to support rental of office space for the execution of the project has been approved. Please add the proposed budget line item and upload the file labelling it final budget sheet. The final approved amount for your project is USD 45,330 from 1 July 2024 to 30 June 2025.

You may also be interested in updates related to the Affiliates Strategy review and implementation process. More information can be found here: Wikimedia Foundation Affiliates Strategy/Implementation#June 2024: Affiliate health criteria and changes to User Group recognition process

Thank you.

Regards, Jacqueline JChen (WMF) (talk) 05:25, 18 June 2024 (UTC)