Grants talk:Programs/Wikimedia Alliances Fund/Empowering OER Stakeholders and Educators in Indonesia

Follow-up questions on your grant application

Hello Creative Commons Indonesia team,

Thank you for responding to the follow-up questions. For documentation purposes, we are also making the questions and responses available here.

https://drive.google.com/file/d/1C9ReJT8VvQ2QSrq9d-Z86pckeat95UGg/view?usp=sharing

This file was also uploaded onto the grant application retrospectively and can be found under additional information at question 22.

Thank you.

Regards, Jacqueline JChen (WMF) (talk) 12:28, 7 June 2024 (UTC)

Your grant application has been approved

Hello Creative Commons Indonesia team,

Thank you for your responses to the follow-ups questions.

Congratulations! Your grant application has been approved in the amount of IDR 1,000,000,000 from 1 July 2024 to 30 June 2025 (inclusive of fiscal sponsor fee). With this approved amount, do submit a revised budget by adding tabs to your existing spreadsheet and labelling it revised. Please reply to this talkpage message once the adjustments have been made.

Let’s continue having regular conversations over the course of your grant implementation. Please let me know if you require support in any way or would like to share your experiences with a wider community through the Let's Connect Programme or at ESEAP community meetings.

Note on grant funding amount

In your award letter/email, you may observe that the USD equivalent may be different from that floating exchange rate on Oanda. This is because (at the moment) we apply a pre-determined exchange rate for each grant as determined by the WMF Finance team. That said, I've published on meta the approved amount in your local currency and we can use that as a common reference point.

We know even the best thought through plans may change.

In the event that there are changes to your implementation schedule, you can reach out to request for a grant extension (i.e. extend end date). Similarly, if there is a surplus budget or changes to your planned budget, you can reach out to your programme officer about reallocation (via email and on this talkpage). There is also the option to have the unspent funds deducted against a future grant. More details here: https://meta.wikimedia.org/wiki/Grants:Return_unused_funds_to_WMF

Disbursement of Funds

To facilitate the funds disbursement process, we seek your prompt response on Fluxx and via emails with the WMF Grants Administrator team (grantsadmin@wikimedia.org). We highly encourage you to submit all supporting documents and endorse the grant agreements within the stipulated time frame. When in doubt, proactively reach out to the WMF Grants Administration team and copy your programme officer for clarifications.

Additional resources which may be useful

• The reporting requirements and templates for the grant can be found here. All reports are to be completed and submitted via Fluxx.
• Timelines for reporting can be found in your grant agreement or on Fluxx.
• Instructions for post award: https://meta.wikimedia.org/wiki/Grants:Processing/Grantee_Portal/Post_award
• Documenting project expenses: https://meta.wikimedia.org/wiki/Grants:Documenting_project_expenses

Recommendations

• For this grant application, we would like to flag questions/ responses for 1 (co-branding initiatives), 4 (learning and evaluation) and 8 (continuity in contribution) for further reflection and inclusion into your implementation plan. Adding to item 8, we would also be interested to learn about your observations around content reuse (during/post project).  Note: referencing follow-up questions document on talkpage; also uploaded at question 22 of grant application.
• We would also be interested to have further discussions around (3), sustainability and explore ideas around supporting your work in different ways to keep the momentum going.
• It would be also useful to flag that these considerations have been taken into account and tracked in your final report, where possible. If you find it useful, do have a further discussion at your next check-in with your programme officer. Please feel free to reach out proactively.

We thank you for your participation in the grant application process and hope to continue to journey with you as you embark on this project. Good luck!

Regards, Jacqueline on behalf of ESEAP Funds Committee and WMF staff who participated in the review of your grant application JChen (WMF) (talk) 12:32, 7 June 2024 (UTC)

Hello Jacqueline, thank you for the great news regarding our proposal. We have revised the original budget from IDR 1,029,928,200 to IDR 1,000,003,200. The changes include reducing the number of participants in the collaboration forum from 30 to 25, reducing the number of CC certification participants from 6 to 5, and making minor adjustments to operational costs. These changes have been updated in Fluxx and in this spreadsheet. Fitri Penyalai (talk) 15:58, 11 June 2024 (UTC)

Hello @Fitri Penyalai,

Thank you for the update.

And acknowledging the revision proposed.

Regards,

Jacqueline JChen (WMF) (talk) 01:47, 12 June 2024 (UTC)