This project is funded by a Project Grant

Report accepted

This report for a Project Grant approved in FY 2020-21 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Sudanese Content on Wikimedia 2021.
You may still review or add to the discussion about this report on its talk page.
You are welcome to email projectgrantswikimedia.org at any time if you have questions or concerns about this report.

Welcome to this project's final report! This report shares the outcomes, impact and learnings from the grantee's project.

Part 1: The Project

This is the final report of the Sudanese content project that was funded by the Wikimedia Foundation in 2021, the project describes the project activities and achievements.

Project Goals

The main goal of the events and training is to create and establish a Sudan Wikimedia community of regular contributors to wikimedia commons and Wikipedia from Sudan, in both Arabic and English versions. - the project brought to the community several users from the Sudanese librarian Association and Information (SALI) and from the Sudanese photographers' community, users from both communities were using different Wikimedia projects, Wikimedia Commons and Arabic and English Wikipedia. They were also introduced to the projects as Wikimedia source and Wikidata and to the different tools, as the citation hunt and the ISA commons' tool.

Project Impact

Important: The Wikimedia Foundation is no longer collecting Global Metrics for Project Grants. We are currently updating our pages to remove legacy references, but please ignore any that you encounter until we finish.

Targets

Planned measure of success (include numeric target, if applicable)	Actual result	Explanation
Training for 30 New Users on Wikipedia in both cities Khartoum and Nyala	Training of 27 new users on using ar. & en. wikipedia creating (20 No. of articles and large No. of Edits since then)	the project was held by 3 workshops (2 in Khartoum and 1 in Nyala) 3-days for each
Wiki Loves Sudan Contest on Wikimedia Commons in both cities Khartoum and Nyala	Training and involvement of 18 photographers in the contest uploading 414 commons uploads	The contest was held by 2 workshops (1 Khartoum and 1 Nyala) under the theme of Animals and wildlife.

Story

The Sudanese Content project facilitated our community opportunity to enable our community member exploring different type of volunteering than the community than the one they are used to (Humanitarian), where you do volunteer with the knowledge sharing. Participants liked being part of the global Wikimedia movement, as they will be developing the Sudanese narrative and reflecting the reality. The project included two different entities the Librarians and photographers' associations, they are very important entities, were the Wikimedia objectives meets their associative objectives. Later the activities on the projects increased in the projects of Wikipedia and Wikimedia Commons, and we hope the membership of the user group will increase regularly. As performing the project many challenges were facing the user group members, due to the Sudanese political situation also was not stable all through the period of execution which led to postponing and sometimes cancellation of some of the project's activities. Another challenge was receiving the approved grant also took time and challenges related the banking system of Sudan.

Methods and activities

The first Part of the project was on training of new users to the Wikipedia, the activities were achieved through:

2 workshops in Khartoum city The first workshop was (19, 22, 23 Feb-2022), the second workshop (1, 2 March 2022), Khartoum Edit- a- thon ()

and 1 workshop in Nyala city (12-13 Jan 2022) each workshop contained 2-days of theoretical and practical lectures and 1-day edit-a-thon on:

- the Wikimedia Foundation movement and
- the Sudanese Community User group and the Wikimedia different projects,
- introduction to the Arabic Wikipedia and the interface
- Practical lecture on using the webpage editing platform and using the citation Hunt tool to add the resources to the articles
- Introduction to the Sudan wiki Project webpage
- an edit-a-thon day

The Second part of the project was the Wiki Loves Sudan the activities were achieved through

1 workshop in Khartoum and 1 workshop in Nyala that contained 1-intensive day of lectures, 1-day of phot walk for Khartoum on the 12 March 2022 and 1-day upload session
- the program contained introduction to the Foundation and the community
- Practical work included an introduction to the Wikimedia Commons interface and the upload interface
- an upload session day

Due to different political and security situations in Sudan faced different difficulties to perform all the activities in the proposal

Photowalk -Nyala
The jury decisions for the photo contest
The prizes for the winners of the contest
Launching and Closing and ceremony

Project resources

Dashboards

https://outreachdashboard.wmflabs.org/courses/Sudan_Wikimedia_Community/Sudan_Content_Project-KH/home

https://outreachdashboard.wmflabs.org/courses/Wikimedia_Community_User_Group_Sudan/Wiki_Loves_Sudan_(March)

External Documentation

Facebook links :

Twitter

Instagram

https://www.instagram.com/p/CaopHS-oAML/?utm_medium=share_sheet

Learning

The best thing about trying something new is that you learn from it. We want to follow in your footsteps and learn along with you, and we want to know that you took enough risks in your project to have learned something really interesting! Think about what recommendations you have for others who may follow in your footsteps, and use the below sections to describe what worked and what didn’t.

I learned lots of this experience, I leaned that best way to choose participants is through application forms, and to put specific questions that identify the suitable member, people sometimes attend for curios reasons are not willing to continue as a user group member. Also, I practice delivering the objectives of the foundation that helped marketing the movement in different entities of the Sudanese community.

What worked well

What did you try that was successful and you'd recommend others do? To help spread successful strategies so that they can be of use to others in the movement, rather than writing lots of text here, we'd like you to share your finding in the form of a link to a learning pattern.

Part 2: The Grant

Finances

Actual spending

Part one of the project (Wikipedia workshops and edit-athons (6-days in Khartoum City and 3 days in Nyala City)

No.	Issue	Planned USD	Actual USD	Balance USD
1.0	Workshops
1.1	Facilitation	400	500	-100
1.2	Hall rent	600	564	36
1.3	Documentation and designing	180	183	-3
1.4	Food and refreshments	900	923	-23
1.5	Transportation	720	663	57
1.6	Safety Kits	150	85	56
1.7	Internet	500	567	-67
1.8	Motivation Gifts	100	149	-49
sub-total	-	3550	3634	-84
2.0	Edit-a-thon sessions
2.1	Facilitation	200	200	0
2.2	Hall Rent	300	276	24
2.3	Food and refreshments	450	391	59
2.4	Transportation	360	332	28
2.5	Internet	140	230	-90
2.6	Documentation	0	35	-35
sub-total	-	1450	1464	-14
Total	-	5000	5099	-99

Part Two of the project (Wiki Loves Sudan, Wikimedia Commons Training Sessions, upload, photowalk and edit-athons sessions (3-days in Khartoum and in Nyala Cities)

No.	Issue	Planned USD	Actual USD	Balance USD
1.0	Training Workshops
1.1	Facilitation	550	550	0
1.2	Hall rent	250	274	-24
1.3	Documentation and designing	190	292.5	-102.5
1.4	Food and refreshments	320	168	152
1.5	Transportation	300	241	59
1.6	Safety Kits	120	73	47
1.7	Internet	190	137	-53
1.8	Contest Jury	450	0	-450
1.8	Prizes of the competition	250	0	-250
sub-total	-	2620	1737	-883
2.0	Photowalk
2.1	Facilitation	150	100	50
2.2	Transportation	300	194	106
2.3	Internet	140	37	103
sub-total	-	590	330	259
3.0	Upload sessions
3.1	Facilitation	300	300	0
3.2	Hall rent	200	201	-1
3.3	Food and refreshments	300	172	128
3.4	Transportation	300	292.5	7.5
3.5	Safety Kits	90	64	26
3.6	Internet	150	137	13
3.7	Documentation	100	64	36
sub-total	-	1440	1231	209
4.0	Launching and Closing Events
4.1	Hall rents	100	0	100
4.1	Documentation	100	0	1100
4.2	Food and Refreshments	150	0	150
sub-total	-	350	0	350
Total	-	5000	3297	1702

Remaining funds

Do you have any unspent funds from the grant?

Please answer yes or no. If yes, list the amount you did not use and explain why.

yes

the amount is 1702 USD. some events were not performed. 1. the photowalk in Nyala City was not performed because of the need of security permission and this was rejected from the involved authority. 2. The jury did not perform all the reviewing processes of the contest images, then there were no winners and prizes, therefore the jury and prizes amount were not consumed. 3. The Launching as not done, due to funds were received late and we had to finish the other events before a deadline, and closing event were not performed due to the war.

If you have unspent funds, they must be returned to WMF. Please see the instructions for returning unspent funds and indicate here if this is still in progress, or if this is already completed:

Documentation

Did you send documentation of all expenses paid with grant funds to grantsadminwikimedia.org, according to the guidelines here?

Please answer yes or no. If no, include an explanation.

yes

Confirmation of project status

Did you comply with the requirements specified by WMF in the grant agreement?

Please answer yes or no.

yes

Is your project completed?

Please answer yes or no.

we, but we were not able to accomplish all the requested events